HMRC and Document Management – What Sage users need to know?

Unlike what many Finance Professionals think, HMRC does not specify any rules on how you must keep records. You can keep them on paper, digitally or as part of a software program (like bookkeeping software).

In fact, HMRC can charge you a penalty if your records are not accurate, complete and readable so make sure you store your documents in a digital format and well organized making sure that you can have easy access to them. Click here to check what HMRC says about keeping digital records

Sage 50 Accounts and Sage 200 Business Suite users can keep all their documents properly stored and organized with the Sage Developer solution, PaperLess software, a powerful document management solution with build-in OCR that integrates seamlessly with both Sage 50 Accounts, Sage 200 Business Suite and Sage 200 Extra Online allowing accountants and finance professionals to easily manage all accounting and non-accounting documents having them directly linked to transactions in Sage.

https://player.vimeo.com/video/120782347

Besides being a Sage Developer, PaperLess is also listed on HRMC Record Keeping Software Providers List, which presents to users a number of software suppliers that have produced simple record keeping applications to help accounting professionals manage their documents and, in the case of PaperLess software, to have those documents directly linked to transactions in Sage 50 Accounts, Sage 200 Business Suite and Sage 200 Extra Online.

What our clients say about PaperLess

“The use of PaperLess has helped tremendously… We can now see when the document was received, added to the system and the workflow allows the authorisation to be controlled…”

Gary Robinson, Real Group’s Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

HMRC and Digital Record Keeping – What you need to know.

Unlike what many Finance Professionals think, HMRC does not specify any rules on how you must keep records. You can keep them on paper, digitally or as part of a software program (like bookkeeping software).

In fact, HMRC can charge you a penalty if your records are not accurate, complete and readable so make sure you store your documents in a digital format and well organized making sure that you can have easy access to them.

Click here to check what HMRC says about keeping digital records or Visit PaperLess Website to Find Out more about Digital Record Keeping

Sage 50 Accounts, Sage 200 Business Suite and Sage 200 Extra Onlien users can keep all their documents properly stored and organized with the Sage Developer solution, PaperLess software, a powerful document management solution with build-in OCR that integrates seamlessly with both Sage 50 Accounts, Sage 200 Business Suite and Sage 200 Extra Online allowing accountants and finance professionals to easily manage all accounting and non-accounting documents having them directly linked to transactions in Sage.

Besides being a Sage Developer, PaperLess is also listed on HRMC Record Keeping Software Providers List, which presents to users a number of software suppliers that have produced simple record keeping applications to help accounting professionals manage their documents and, in the case of PaperLess software, to have those documents directly linked to transactions in Sage 50 Accounts and Sage 200 Business Suite.

https://player.vimeo.com/video/120782347

What our clients say about PaperLess

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

HMRC fully paperless by 2020! What do you need to know?

HMRC report “Making tax digital” predicts that by 2020 all tax payers will be able to everything related to their taxes, whether it is to register, pay, etc. whenever they want since everything will be fully digital. A major change to UK tax system making the entire process faster, more accurate and efficient than any tax system based on paper allows.

HMRC vision is to transform the current tax system into a fully digital and real-time system. Something that is in line with HMRC current policy on how tax payers should keep their tax records, stressing that tax payers do not need to keep a paper copy of the original documents, they can keep them on paper, digitally or as part of a software program (like bookkeeping software).

Check here what HMRC has to say about Digital Record Keeping

Click here to see how to process your invoices digitally

In fact in HMRC website, tax payers can find the HRMC Record Keeping Software Providers List, which presents to users a number of software suppliers that have produced simple record keeping applications to help accounting professionals manage their documents and, in the case of PaperLess software, to have those documents directly linked to transactions in Sage 50 Accounts, Sage 200 Business Suite and Sage 200 Extra Online.

Yes, HMRC is going digital so find out how you can also go paperless with PaperLess Document Management for Sage or simply take a look at the video below.

https://player.vimeo.com/video/130187122

What our clients say about PaperLess

“Compared to any competitor PaperLess is just more value for money.”

Scott Gibson Eventura’s Consultancy Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Invoice Processing Automation – GDA saves time equal to one full time staff position with PaperLess software

With an extensive experience in the IT industry, Grenland Data is a Norwegian company that started its operations in January 2000, focusing on providing IT services to small and medium enterprises in the Grenland region. Currently, the company is the leading player in the Grenland SMB market.

As a company providing professional hardware and software solutions, Grenland Data started by implementing PaperLess software on one of its clients, Sipak. That first implementation made the company managers aware of PaperLess software’s full potential, so they decided to start using PaperLess software in their own business, aiming to “make document flow better and administrative processes more effective…” says Øyvind Haugen, Grenland Data Business Developer.

• Increase data input speed  and data accuracy levels
• Improve document flow and the speed on administrative processes
• Find all data fast and easily crosscheck sales invoices with purchases
• Reduce the risk for human error and time spent on data analysis

Øyvind states that “although the software is very powerful at the same time it is so easy and simple to use, making the start-up process and employees’ training really fast and simple.” This enabled the company to “…soon after the software implementation start to see a significant reduction in time spent on looking-up invoices and an easier document flow across the different departments,” states the responsible. An opinion strengthened by Morten Paulsen, Grenland Data Manager, which considers “PaperLess as an extremely valuable tool for me as a manager to crosscheck sales invoices with purchases…”

Some of the main benefits experienced by Grenland Data

PaperLess brought savings and better performance levels to Grenland Data, which are experienced across the entire company. The representative states that “implementing PaperLess freed up time equal to one full time staff position” and that the company now has better control of their costs, due to the accounting archive powerful search feature that, among many other things, allows them to easily check if a purchase invoice has in fact been invoiced to the customer.

• Increased data accuracy levels and less time spent on data input
• Savings equals to one full time staff position
• All data easily accessible increasing data analysis speed
• Less human errors with all clients properly invoiced for the services provided
• Release resources towards areas that bring new businesses to the company
• Optimized layout making the software easy and fast to use
• Employees working faster and more accurately

What our clients say about PaperLess

“Our original aims were exceeded as the software brought numerous positive side effects.”

Graham Tallman, GPF Lewis Infrastructure & Systems Manager

“the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

How to register your VAT as early as possible in Sage with the new PaperLess Dispute Approval Method?

The new PaperLess Dispute Approval Method is allowing companies to make sure that their VAT is registered as early as possible in Sage 50 Accounts and Sage 200 Business Suite, giving them a better cash flow situation, while ensuring that companies’ costs are booked but not released for payment in Sage 50 Accounts or Sage 200 Business Suite until the last recipient in document flow has approved the invoices.

• Automatically post invoices into Sage when sending for approval in PaperLess while having them automatically stopped for payment pending corrections and dispute resolution;
• Improve cashflow situation by having VAT registered as early as possible in Sage 50 Accounts;
• Complete audit trail of the entire approval process so that you can forever have easy access to what changes were made and by who;

Visit PaperLess Website or Take a look at the video to find out more

https://player.vimeo.com/video/114346604

With PaperLess Approval Dispute Method any changes to accounting lines made during the approval process will automatically be posted as journal corrections. This way users can have updated supplier ledgers in Sage even if they are not sure on the correct nominal ledger accounts when sending the invoices for approval.

PaperLess will automatically manage everything.

A powerful new feature that will allow you to have all your transactions in Sage as soon as you receive the invoices but only send them for payment once all the information is verified and corrected. With the complete audit trail given by PaperLess Document Flow you will forever have easy access to what changes were made and by who.

What our clients say about PaperLess

“Compared to any competitor PaperLess is just more value for money.”

Scott Gibson Eventura’s Consultancy Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Free Webinar – How are Finance Departments increasing data accuracy levels while automating document management processes?

Want a 30 Seconds Sneak-Peak? Take a look at the video.

https://player.vimeo.com/video/130187122

Click Here to Book Your Place Now

What our clients say about PaperLess

“Compared to any competitor PaperLess is just more value for money.”

Scott Gibson Eventura’s Consultancy Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Managing documents in Sage, the PaperLess way!

PaperLess is a centralised document management solution that helps businesses save time, increase profit, and reduce risk. PaperLess is designed to utilise the latest document management methodology Capture>Process>Archive. PaperLess captures all your paperwork from scanning and adding electronic documents to processing them in your accounting applications and archiving in PaperLess folders securely.

Find out more about PaperLess Document Management

PaperLess document management solution encourages businesses to digitise their paper documents as early as possible in the business processes, saving time and money as it is more efficient to handle electronic documents in a centralised document management system. Businesses can scan paper directly to PaperLess or drag and drop multiple documents from emails or computers. Alternatively use PaperLess Printer to print files such as PDF into PaperLess workspace. The PaperLess edit TIF functions enable businesses to merge, split and re-organise files electronically so working through a batch of paperwork is simple and smart.

Paperless Automatic Invoice Recognition uses two layers of sophisticated OCR (Optical Character Recognition) technology to extract the relevant data from your invoices. PaperLess document management solution handles multiple suppliers with multiple document formats including XML invoices. Automatic invoice recognition saves time and reduces manual errors. Accountants are able to edit accounting information without leaving the accounting lines and send transactions for approval within the PaperLess workspace.

PaperLess document management solution makes sure businesses keep track of their documents in the workflow process with Document Approval functionality. This means that the people involved in the approval process can have access to selected PaperLess folders authorised by your administration.

Businesses can now benefit from PaperLess invoice recognition for Sage as PaperLess integrates seamlessly with Sage 50 and Sage 200. Synchronisation happens at background instantly. After accounting transactions are approved by your colleagues, they can then be posted with the relevant documents into Sage directly from PaperLess. Colleagues are also able to view them within PaperLess at a later stage.

PaperLess document management solution enables businesses to archive both accounting and business documents in separate folders Accounting Archive, and Other Documents Archive, so your company privacy remains secure.

What our clients say about PaperLess

“Compared to any competitor PaperLess is just more value for money.”

Scott Gibson Eventura’s Consultancy Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

What are HMRC recommendations regarding digital document storage?

HMRC does not specify any rules on how you must keep records. You can keep them on paper, digitally or as part of a software program (like book-keeping software). In fact HMRC can charge you a penalty if your records are not accurate, complete and readable so make sure you store your documents in a digital format and well organized making sure that you can have easy access to them.

Click here to find out what HMRC is saying about Digital Record Keeping or Find out more about PaperLess Document Management

PaperLess software is now on HRMC Record Keeping Software Providers List, which presents to users a number of software suppliers that have produced simple record keeping applications to help accounting professionals manage their documents and, in the case of PaperLess software, to have those documents directly linked to transactions in Sage 50 Accounts and Sage 200 Business Suite.

Check HRMC Listing here or Find out more about PaperLess Software

PaperLess software integrates seamlessly with Sage 50 Accounts and Sage 200 Business Suite, allowing companies to manage all their documents in a fast and effective way. But PaperLess is much more than a simple document management solution, allowing users to send documents on workflow for approval, access all information online and give secure remote access to both employees and clients so that they can access all Sage transactions and documents whenever and wherever they are.

Contact us for your 20 minutes free online demo of PaperLess and get a glance of what PaperLess can do for your business and why more and more Sage users are relying on PaperLess to increase their productivity levels and to gain competitive advantages.

What our clients say about PaperLess

“Compared to any competitor PaperLess is just more value for money.”

Scott Gibson Eventura’s Consultancy Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Retrieving Documents from Within Sage 50 Accounts & Sage 200 Business Suite – Take a look at the video to see how!

PaperLess for Sage 50 Accounts and Sage 200 Business Suite allows you to manage both your accounting and non-accounting documents. Centralise all your documents and at the same time have them directly linked to Sage 50 Accounts and Sage 200 Business Suite.

View the video and find out how PaperLess also allows you to deal with all your non-accounting documents in a Simple, Smart and Secure manner.

https://player.vimeo.com/video/120782347

Find out more about on how to go PaperLess!

• Have all accounting and non-accounting documents centralised in one place and with access restrictions up to document level.
• Secure Remote Access to both accounting and non-accounting documents, so that you can access them wherever you are and whenever you want.
• Complete audit trail of the entire approval process both in accounting and non-accounting documents.
• Possibility to create multiple folders and lookup fields so that you can create the structure that better adapts to your business needs.

What our clients say about PaperLess

“Compared to any competitor PaperLess is just more value for money.”

Scott Gibson Eventura’s Consultancy Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Institute of Financial Accountants and PaperLess together to provide an insight into ‘Increasing productivity and revenue margins via automation’

Following the increasing awareness from Finance Professionals to the importance that Document Processing Automation plays in every company’s bookkeeping processes, increasing the speed and accuracy of those processes while reducing the number of resources needed, the Institute of Financial Accountants (IFA) has invited PaperLess Europe to provide an insight to their associates into ‘Increasing productivity and revenue margins via automation’.

Being a Sage Developer for the Document Processing Automation area with thousands of users across Europe,PaperLessEurope has the know-how and expertise to advise IFA members on the best strategies to follow, as well as to show them how only a solution that integrates seamlessly with their accounting software can truly offer full document management automation.

Why this topic will benefit IFA Members:

• Technical knowledge in relation to PaperLess Document Management
• Increasing company profitability
• Gaining new revenue sources
• Providing distinctive services to clients

Visit PaperLess Website or Take a sneak-peak at what will be shown during the event…

https://player.vimeo.com/video/120782347

The Institute of Financial Accountants is an internationally recognised professional accountancy membership body, whose members work for small and medium-sized enterprises (SMEs), or who run or work in small and medium-sized accounting practices (SMPs) that advise SMEs.

PaperLess Europe will be represented by the company Co-owner, Torben Halvorsen. With over 20 years of experience, Torben Halvorsen is a professional specialized in helping companies and accountancy practices to gain competitive business advantages. This is done by implementing strategies and IT solutions that save time and money which translates into a significant reduction of unnecessary operational costs.

Find out more about IFA event

What our clients say about PaperLess

“Compared to any competitor PaperLess is just more value for money.”

Scott Gibson Eventura’s Consultancy Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com