Document Management with Online Invoice Approval- The new trend in Finance!

UK and Irish finance professionals using Sage are now approving invoices and having the document approval audit trail directly linked to their transactions in Sage by using PaperLess Document Management. Being a Sage Developer, PaperLess Document Approval features ensure that any document that requires approval can be tracked through the approval process, not only Invoices but all types of business documentation including for instance HR Documents, Orders, Quotations, Correspondence or Complaints.

Scroll down to take a look at the video or Click here to visit PaperLess website

But there’s more… Yes, we are talking about Automatic Data Input

With PaperLess Document Management for Sage, Sage users can automate their invoice approval processes by setting automation rules based on Supplier, Project, Cost Code or Department. Together with PaperLess OCR Software for Sage, Sage users can now truly automate their document management processes, with data from invoices being automatically recognized by PaperLess Automatic Invoice Recognition to the moment invoices are automatically sent for approval.

https://player.vimeo.com/video/124496807

By using PaperLess Document Approval you end up with an audit trail of the complete Approval Process all this directly linked to Sage 50 Accounts, Sage 200c, Sage 200 Standard, Sage 200 Standard Online and Sage 200 Extra Online so that you can have all information at the distance of a click of a mouse button.

The seamless integration between PaperLess and Sage allows you to have all your documents directly linked to the transactions you have in Sage as well as the complete audit trail of the approval process also in Sage. This means that by a simple look up of the document directly from Sage you have access to all information related to it: who approved what, in which dates, the changes made and who made them.

What our clients say about PaperLess

“be able to track our invoices more efficiently and with a cost saving to the business…This saves a lot of time trying to find old invoices in the paper archive”

Andrew Barlow, Management Accountant & Acting Financial Controller.

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

PaperLess Document Management now available for Sage 200 Standard Online

Following the market demand and new trends, PaperLess Europe has just developed a brand new integration with Sage 200 Standard Online, becoming the first Sage Developer for the document management area to offer an integration with this version of Sage. Automatic Invoice Recognition, Automatic Document Approval and Full Automation of Emailed Invoices are just some of the features offered, that will allow Sage 200 Standard Online users to Fully Automate Invoice Processing Routines.

Never losing focus on delivering state of the art solutions to Sage users across United Kingdom and Ireland, PaperLess Europe continues to expand the array of Sage products it integrates with and is now compatible with Sage 50 Accounts, Sage 200 Business Suite, Sage 200 Extra Online and Sage 200 Standard Online.

• Automatic Invoice Recognition with PaperLess OCR
• Full Document Management Automation with PaperLess Company Inbox,
• Automatic Invoice Approval with PaperLess Document Flow
• Lookup of Purchase Invoices directly from within Sage 200 Standard Online
• Management of non-accounting documents with PaperLess Other documents archive.
• Automatic archiving of Proof of Delivery documents with Sales Orders with PaperLess Recognition for non-accounting documents

The integration with Sage 200 Standard Online represents another step in the consolidation of PaperLess as a technological leader for Sage users in UK and Ireland, with the feedback received from our clients and Sage Business Partners playing a major role for the success achieved.

What our clients say about PaperLess

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

HMRC position on Digital Record Keeping – What you should know!

Unlike what you might think, HMRC does not specify any rules on how you must keep records. In fact, HMRC clearly states that you can keep your documents on paper, digitally or as part of a software program.

HMRC can charge you a penalties in case your records are not accurate, complete and readable so make sure you store your documents in a digital format and well organized making sure that you can have easy access to them.

Click here to check what HMRC says about keeping digital records or Click here to visit PaperLess Website

Sage 50 Accounts and Sage 200 Business Suite users can keep all their documents properly stored and organized with the Sage Developer solution, PaperLess software, a powerful document management solution with build-in OCR that integrates seamlessly with both Sage 50 Accounts and Sage 200 Business Suite allowing accountants and finance professionals to easily manage all accounting and non-accounting documents having them directly linked to transactions in Sage.

Besides being a Sage Developer, PaperLess is also listed on HRMC Record Keeping Software Providers List, which presents to users a number of software suppliers that have produced simple record keeping applications to help accounting professionals manage their documents and, in the case of PaperLess software, to have those documents directly linked to transactions in Sage 50 Accounts, Sage 200 Business Suite and Sage 200 Extra Online.

What our clients say about PaperLess

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

PaperLess and itas together to deliver Full Document Management Automation to Sage 200 users

Recognised by Sage as the top partner for Sage 200 Extra Online, itas is the most recent PaperLess Business Partner. With the partnership, itas can now give their clients easy access to the Full Document Management Automation solutions developed by PaperLess Europe.

The new partnership strengthens PaperLess Europe’s position even further as a key player in the document management area in the United Kingdom and Ireland. Considered by thousands of Sage users and dozens of Sage Business Partners as the best document management solution for Sage 50 Accounts, Sage 200 Business Suite and Sage 200 Extra Online, for PaperLess Europe this new Business Partnership and the increasing demand for PaperLess software solutions represent the recognition of the excellence and uniqueness of the company software solutions and the satisfaction levels that their customers experience, both with the results achieved and the quality of the service provided.”

What can itas clients experience from now on…

Increased invoice processing speeds with PaperLess Automatic Invoice Recognition

Automatic Invoice Approval with automation rules based on supplier, department, project and cost unit responsible

Look-up of documents directly from within Sage 50 Accounts, Sage 200 Business Suite and Sage 200 Extra Online

Automatic Matching and Closing of Purchase Orders

Full Document Management Automation with PaperLess Company Inbox

… Among so much more…

Itas has been delivering tailored software solutions and expert advice since 1995. Recognised by Sage as the top partner for Sage 200 Online, they specialise in implementing business solutions to suit clients’ business needs. Now itas can also give their clients access to the state of the art document management solutions developed by PaperLess.

What our clients say about PaperLess

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Sage Invoice Processing Automation, the new trend among Finance Professionals

All Sage users can now automate their invoice processing routines with PaperLess Document Management for Sage. With a built-in OCR Software companies can now easily automatically extract the information from the invoices received and post them onto their Sage at a click of a mouse button.

Now you can easily know all the new developments for Sage, by taking a look at Sage Additions catalogue which gives you access to a diverse range of solutions which have been designed by members of the Sage Developers’ Programme. 

Check out Sage Additions catalogue and see how you can now automate your document management processes with the Sage Developer Solution developed by PaperLess Europe.  PaperLess powerful document management features integrate seamlessly with Sage, allowing you to have all your documents directly linked to your transactions in Sage so that you can easily manage and find all your documents.

Want to know more about how PaperLess Automatic Invoice Recognition for Sage works… Click Here

https://player.vimeo.com/video/94508662

PaperLess invoice scanning software integrates seamlessly with Sage 50 Accounts, Sage 200 Business Suite and Sage 200 Extra Online, so businesses can post accounting transactions directly from PaperLess into Sage using the PaperLess invoice recognition for Sage. They can also view the transactions with the relevant documents in Paperless at a later stage.

What our clients say about PaperLess

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Document Scanning Software for Sage with OCR Engine

PaperLess document scanning manages all your paperwork from scanning and adding electronic documents to processing them in Sage 50 Accounts, Sage 200 Business Suite or Sage 200 Extra Online. PaperLess uses the latest methodology Capture>Process>Archive to capture data at the start of the document workflow process so that all your paper documents can be digitised and handled more efficiently online.

https://player.vimeo.com/video/120782347

How does PaperLess Invoice Scanning for Sage work?

PaperLess document scanning  digitises your paperwork as early as possible in your business processes saving time and money. Businesses can scan paper directly into PaperLess or drag and drop multiple file types from emails and your computer. The PaperLess edit TIF functions enable businesses to merge, split and re-organise documents electronically so working through a batch of paper documents is quick and easy.

Efficient document scanning software makes better workflow management. When businesses add a document to PaperLess, the document also has a unique number, which means your colleagues can easily locate a document at a later stage by entering this document’s unique number. Businesses can use the Scanning menu to add one or more documents at a time and control the scanner from PaperLess. Any twain compatible standard scanner at 300 DPI will work with PaperLess.

PaperLess document scanning software uses two layers of OCR (Optical Character Recognition) technology to extract the relevant data from your invoices by using Automatic Invoice Recognition. PaperLess handles multiple suppliers with multiple document formats, and also supports XML invoices. Automatic Invoice Recognition saves time and reduces manual errors so workflow management in your organisation is more efficient.

After running Automatic Invoice Recognition, businesses can post accounting transactions with the relevant documents attached directly from PaperLess into their existing accounting applications. PaperLess integrates seamlessly with Sage 50 Accounts, Sage 200 Business Suite, Sage 200 Extra Online and many other popular accounting applications. The synchronisation happens instantly in the background. There is no need for companies to give up their accounting applications in order to go paperless. Colleagues can view the accounting transactions stored in the Accounting Archive folder at a later stage.

Want Full Automation of Emailed Invoices?

PaperLess Company Inbox is a powerful system that enables Sage 50 Accounts, Sage 200 Business Suite and Sage 200 Extra Online users to automatically process all documents received by email by setting automation rules that are applied as soon as documents are received in Company Inbox email, turning document management into a fully automatic, faster and more reliable process.

Full Document Management Automation for Sage 50 Accounts, Sage 200 Business Suite and Sage 200 Extra Online

What our clients say about PaperLess

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Sage Invoice Processing Automation – Find out more about the new trend among Sage users.

Businesses receive invoices every day, and struggle to organise them efficiently. In order to achieve this Finance Departments are looking for a smart invoice scanning solution to speed up their workflow process for efficient invoice processing that at the same time allows them to efficiently manage all their documents.

Although there are many solutions available, Finance Professionals have realized that they need something that integrates with the software they already have in place, so that they can maximize the return on the investment while reducing the downtime to only a few hours. For Finance Departments using Sage 50 Accounts, Sage 200 Business Suite and Sage 200 Extra Online the solution created by Sage Developer, PaperLess Europe, is clearly the preferred option.

Take a look at the software changing trends among Finance Departments… or Click here to find out more about Invoice Processing Automation

https://player.vimeo.com/video/94508662

How does PaperLess software work?

Paper invoices can be scanned directly into the PaperLess workspace by using PaperLess printer. When businesses receive invoices electronically via emails, use PaperLess Add Documents function to drag and drop documents from emails or computer to the PaperLess workspace. It is easy to organise and edit documents in PaperLess.

PaperLess does more than invoice scanning. After scanning invoices into PaperLess, the PaperLess Automatic Invoice Recognition feature extracts relevant data from invoices into the PaperLess workspace. PaperLess invoice recognition uses Optical Character Recognition (OCR) technology, which quickly extracts the relevant accounting data from the invoice so the accounting transaction is created for posting into your accounting application. PaperLess enables businesses to edit, approve and post directly to their existing accounting applications such as Sage. PaperLess integrates seamlessly with Sage, meaning there is no need to give up your current accounting application when going paperless. Every time accountants post a transaction with the relevant document attached to Sage synchronisation happens instantly in the background.

The PaperLess invoice scanning solution digitises all your paper invoices into one single workspace, runs invoice recognition and sends them for document approval, then posts them to your accounting application directly. PaperLess helps your organisation to complete the entire workflow within one workspace so your organisation can save time, increase profit and reduce risk.

Can I work Online?

Using Remote Access, the PaperLess invoice scanning solution enables multiple branches to work more efficiently on the same server. This means invoice recognition can also be run on scanned invoices in PaperLess anytime and anywhere via the Internet. The secure Remote Access looks and feels the same as PaperLess workstation version. There are no requirements for terminal server solution. All it needs is an internet connection. Bandwidth requirement is low as you only view documents when needed.

Want Full Automation of Email Invoices?

Then click here to find out all you need to know about the new PaperLess Company Inbox

What our clients say about PaperLess

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

How are CFO’s boosting Sage’s efficiency?

Finance Directors, CFO’s, Accountants, Bookkeepers and Company owners are just a few among the thousands of Sage users that are constantly looking for ways to improve the efficiency of their Sage accounting package. For them the answer has been PaperLess Document Management for Sage,which improves your bookkeeping experience by effectively reducing manual data entry work and posting all types of transaction directly into Sage from the PaperLess workspace.

Take a look at the video to find out how PaperLess works with Sage

https://player.vimeo.com/video/120782347

PaperLess integrates seamlessly with Sage 50 Accounts, Sage 200 Business Suite and Sage 200 Extra Online offering Automatic Invoice Recognition, Online Invoice Approval and look-up of documents directly from within Sage.

CFO’s, Bookkeepers and many other finance professionals using PaperLess Document Management for Sage 50 Accounts, Sage 200 Business Suite and Sage 200 Extra Online are also experiencing Full Automation of Email Invoices with PaperLess Company Inbox. a cutting-edge software solution that allows you to fully automate your Document Management Processes from the moment suppliers or clients send you invoices by email until they are posted into Sage.

Company Inbox is a powerful system that enables Sage 50 Accounts, Sage 200 Business Suite and Sage 200 Extra Online users to automatically process all documents received by email by setting automation rules that are applied as soon as documents are received in Company Inbox email, turning document management into a fully automatic, faster and more reliable process.

What our clients say about PaperLess

“The use of PaperLess has helped tremendously… We can now see when the document was received, added to the system and the workflow allows the authorisation to be controlled…”

Gary Robinson, Real Group’s Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Sage Additions Catalog – Document Management Solutions for your Sage accounting package

Sage Additions offers you access to software and services from the Sage developer Network. Check what software Sage Additions Catalogue has available in the Document Management Area.

PaperLess Europe is a Sage Developer offering the best document management solutionsyou’re your Sage accounting package. The seamless integration with Sage 50 Accounts, Sage 200 Business Suite and Sage 200 Extra Online is giving Finance Directors, CFO’s, Accountants and Bookkeepers easy access to full document management automation.

https://player.vimeo.com/video/120782347

PaperLess software is a powerful solution that uses automatic invoice recognition, data input and document matching together with electronic document flow and online document exchange and approval to improve the efficiency of your Sage accounting solution, allowing you to have all your documents directly linked to the corresponding transactions in Sage.

• Save time and resources on data input while increasing accuracy levels with Automatic Invoice Recognition
• Turn manual data input into a fully automatic and more reliable process, with more than 80% success rate
• Eliminate the need to outsource data input services, saving money and the hassle it represents
• Have all your accounting documents directly linked to Sage with live look-up of documents directly from Sage accounting lines
• Full automation of emailed invoices with PaperLess Company Inbox

For more information about PaperLess software simply go to Sage Additions Catalog or Click here to visit PaperLess Website

What our clients say about PaperLess

“The use of PaperLess has helped tremendously… We can now see when the document was received, added to the system and the workflow allows the authorisation to be controlled…”

Gary Robinson, Real Group’s Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Full Automation of Emailed Invoices now available for Sage users

As a Sage Developer, PaperLess Europe developed an exclusive new feature that allows Sage users to fully automate their document management processes from the moment suppliers send them invoices by email until they are posted into Sage.

PaperLess Company Inbox is a state of the art technology that is changing the way documents are processed by setting automation rules that are applied as soon as documents are received in your Company Inbox email. This is true Invoice Processing Automation, with emailed invoices processed and posted to Sage with closing of corresponding purchase orders in a fully automatic process, with no need for any Human Intervention on Invoice Processing Routines.

From Email direct to Sage, including automatic matching and closing of purchase orders, only with PaperLess Company Inbox for Sage 50 Accounts, Sage 200 Business Suite and Sage 200 Extra Online, a new software feature introduced by PaperLess Software, offering Sage users all the quality and know-how that only a Sage Developer can offer.

https://player.vimeo.com/video/139237720

What our clients say about PaperLess

“The use of PaperLess has helped tremendously… We can now see when the document was received, added to the system and the workflow allows the authorisation to be controlled…”

Gary Robinson, Real Group’s Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com