Companies receive a tremendous amount of papers at receptionist or by emails on a daily basis with many clerks and administrators hired only to do the manual data entry work. Outsourcing such work sometimes can get out of control and costs more money than expected. Therefore, many companies are looking for an efficient enterprise document management system that can handle all their paperwork from scanning and adding electronic documents to processing them in their accounting applications.
That is why CFOs and many other Finance Professionals have chosen to implement document management systems that allows them to automate document management processes and invoice scanning routines. However, to take full advantage of the document management systems being implemented, these professionals need to make sure they choose a solution that works side by side and fully integrated with their current systems otherwise they are simply duplicating processes and creating more fuzz.
That is the reason why Finance Professionals using Sage 50c, Sage 200c, Sage 200 Standard Online and Sage 200 Extra Online are choosing PaperLess Document Management. A solution created by Sage Developer, PaperLess Europe, that works side by side and seamless integrated with Sage, that has become the preferred solution of Sage users to automate document management processes and speed-up invoice scanning and processing routines.
But how does PaperLess Document Management work?
The core concept about PaperLess is to capture all the important data from your paper documents by digitising them as early as possible in the workflow process. In the capture stage, you can flexibly add documents from your emails or scan papers into the PaperLess workspace. For electronic documents, all you need to do is to drag and drop documents attached in your emails or from any file location in your computer into PaperLess. Then you can run automatic invoice recognition to extract necessary data from your invoices into PaperLess workspace.
The benefits of doing so is that you will be able to edit all the accounting information without leaving accounting lines and also create customised template for particular suppliers whom you receive many invoices from on a regular basis so next time you run the invoice recognition for this supplier PaperLess will remember it. There is no need to create new template each time.
What happens once data is captured?
After the capture stage, you can then process both accounting and non-accounting documents by using document approval function. This is a very useful piece of functionality for an enterprise document management system. PaperLess provides you with a secure way to ensure that your document approval process can be structured to the way your enterprise works. This means that any colleagues who are involved in the approval process have no requirement to have access to irrelevant areas in the PaperLess workspace or your accounting application.
Why is the integration between PaperLess and Sage so important for companies wanting to truly automate document management processes?
Well that’s because it is not just about automatically capturing the data but also about what to do with it. That is why the last step of processing your accounting documents is to post them directly to your accounting applications such as Sage. PaperLess offers fast integration with Sage 50 and Sage 200 as synchronisation happens in the background instantly, meaning that you do not have to be manually importing any data since PaperLess automatically posts all your transactions into your Sage accounting package.
But what about my accounting documents, invoices, payment receipts where are they stored?
Again, the integration between PaperLess and Sage plays a major role here and is also another reason why PaperLess is the preferred solution of Sage users. When you post a transaction from PaperLess, your documents will be automatically linked to Sage. This means that Sage users using PaperLess can retrieve all their accounting documents directly from within the Sage accounting package via a live look-up.
With PaperLess you can prepare accounting documents such as transactions attached with documents in the Accounting Archive, and all non-accounting documents such as expenses, holiday forms, agreements, in Other Documents Archive.
Finding all the electronic documents has never been so easy with PaperLess thanks to its powerful search functions. PaperLess has built in multiple search filters which means you can quickly find any document in the PaperLess archives using one or more pieces of data that has been captured with the electronic document. Multiple search fields make it very easy to locate the transaction or document you need with the least amount of information required. When you narrow down search criteria it makes the search quicker so documents are located in seconds.
WHAT OUR CLIENTS SAY ABOUT PAPERLESS
“PaperLess has brought filing into the 21st century.”
Bénédicte Mermet at Frenger International
“PaperLess is a great system to use as it is a lot faster than approving the pile of paper”
Nicholas Reyes-Ramirez, Finance Assistant
“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”
Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited
“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”
Joseph Ryland, UKFast.Net Ltd Finance Director
“..save £10,000 every year with staff as well as to save employees time spent on processing invoices”
Colin Mayrs, Blair’s Caravans Managing Director
Contact Us
Email: info@paperlesseurope.com
Phone Number: +44 (0) 207 135 2007
www.paperlesseurope.com
51.507351
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PaperLess for Sage 