Sage Invoice Scanning with Built-In OCR Software now available for UK users

Yes, that right… Sage users across UK and Ireland can now automatically scan invoices and manage their complete workflow processes online within one workspace so their companies can save time, increase profit and reduce risk. PaperLess Invoice Scanning software is a Sage Authorised Solution designed by Sage Platinum Developer Partner , PaperLess Europe, for easy usability, which means r accounting department can use less skilled members of the team and control what these members can do by defining their roles within the user access rights. Higher skilled staff can then spend their valuable time checking the preparation of the accounting vouchers before posting into your accounting application.

Invoice Scanning for Sage in 30 Seconds, take a look at the video to find out more…

https://player.vimeo.com/video/130187122

How does PaperLess Invoice Scanning Software for Sage work?

After businesses scan invoices, PaperLess uses two layers of sophisticated Optical Character Recognition (OCR) technology to recognise the information on your invoices. Automatic Invoice Recognition extracts the relevant data from your invoices and enables your colleagues to edit accounting information and post transactions from PaperLess directly into Sage.

PaperLess can run invoice recognition on multiple invoices at the same time, so organisations can save time and reduce manual errors. PaperLess even checks for duplicate transactions when running invoice recognition.

• Automatic Invoice Recognition with PaperLess powerful OCR, reducing the need for manual data input
• Automatic Scanning of Invoices with Direct Link to Sage Accounting Lines
• Live Look-up of documents directly from accounting lines in Sage
• Automatic Matching & Closing of Purchase Orders
• Full Invoice Processing Automation with PaperLess Company Inbox

So much more than a simple Invoice Scanning system… PaperLess also offers Sage users a simple and easy way to have their invoices approved On-The-Go with PaperLess Online Invoice Approval Software.

Sage users are now approving invoices and having the document approval audit trail directly linked to their transactions in Sage by using PaperLess Document Management for Sage. Being a Sage Developer, PaperLess Document Approval features ensure that any document that requires approval can be tracked through the approval process, not only Invoices but all types of business documentation including for instance HR Documents, Orders, Quotations, Correspondence or Complaints.

By using PaperLess Document Approval you end up with an audit trail of the complete Approval Process all this directly linked to Sage 50c, Sage 200c, Sage 200 Standard Online, Sage 200 Extra Online so that you can have all information at the distance of a click of a mouse button.

The seamless integration between PaperLess and Sage allows you to have all your documents directly linked to the transactions you have in Sage as well as the complete audit trail of the approval process also in Sage. This means that by a simple look up of the document directly from Sage you have access to all information related to it: who approved what, in which dates, the changes made and who made them.

Why are Sage users choosing PaperLess to automate invoice scanning processes?

Because PaperLess is a Sage Developer that created a powerful document management software seamlessly integrated with Sage. The software solution developed by PaperLess brings together automatic invoice recognition, automatic data input and automatic matching and closing of purchase orders with electronic document flow and online document exchange and approval to improve the efficiency of your Sage accounting solution.

PaperLess is much more than a simple document management solution offering Sage users a seamless integration with their Sage accounting package. This means that when data is extracted it can be instantly posted to Sage and documents get automatically linked to Sage transaction lines, something that only a Sage Developer like PaperLess Europe can offer.

By bringing together Automatic Invoice Recognition, Online Invoice Approval, Automatic Matching and Closing of Purchase Orders and Full Automation of Emailed Invoices, PaperLess Document Management software has become the preferred choice of Sage users.

WHAT OUR CLIENTS SAY ABOUT PAPERLESS

“PaperLess has brought filing into the 21st century.”

Bénédicte Mermet at Frenger International

“PaperLess is a great system to use as it is a lot faster than approving the pile of paper”

Nicholas Reyes-Ramirez, Finance Assistant

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Why are UK CFOs choosing Document Management with Sage certification?

Well, UK CFO’s like many other finance professionals using Sage are choosing PaperLess because of the seamless integration between PaperLess Document Management software and Sage 50c, Sage 200c, Sage 200 Standard Online and Sage 200 Extra Online which allows Sage users to simply scan invoices, automatically extract the data, post the transactions to Sage and have all documents automatically stored and linked directly to their Sage accounting package.

Automation levels on document management and invoice processing routines only offered by Sage Platinum Developer Partner, PaperLess Europe, which had its quality recognised by Sage UK itself who distinguished PaperLess software solutions with the certification for both Sage 50 and Sage 200.  This means that when implementing PaperLess software, Sage users can rest assured that they are implementing a solution recognised and certified by Sage itself.

What else can explain the fact that in just a few years thousands of Sage users have decided to go PaperLess?

That is because PaperLess Document Management is constantly developing and creating unique features to speed up document management processes like PaperLess Company Inbox, a new feature of PaperLess Document Management for Sage that allows Sage users to fully automate their document management processes from the moment suppliers send them invoices by email until they are posted into Sage.

https://player.vimeo.com/video/139237720

The preferred choice of Finance Directors across UK and Ireland, PaperLess Company Inbox is a powerful solution that will change the way documents are processed by setting automation rules that are applied as soon as documents are received in Company Inbox email.

From Email direct to Sage, including automatic matching and closing of purchase orders, only with PaperLess Company Inbox for Sage 50 and Sage 200c, a new software feature introduced by PaperLess Software, offering Sage users all the quality and know-how that only a Sage Platinum Developer Partner can offer.

As a Sage Platinum Developer Partner this is an exclusive PaperLess’ development for Sage users, representing state of the art technology for Invoice Processing Automation, with emailed invoices processed and posted to Sage with closing of corresponding purchase orders in a fully automatic process, with no need for any Human Intervention on Invoice Processing Routines.

It is this automation level, only made possible by the full integration between PaperLess and Sage, that made PaperLess the preferred choice of Sage users. More than one thousand users that have found a way to not only automate document management routines but also to automate invoice approval processes with PaperLess Document Flow.

Yes, that’s right with PaperLess software Sage users can also automate invoice approval processes in both Sage 50 and Sage 200…

PaperLess Document Approval allows Sage users to streamline the document approval process while, at the same time, ensures that the complete audit trail of the approval process is directly linked to transactions both in Sage 50 Accounts, Sage 200 Business Suite and Sage 200 Extra Online.

As all other features of PaperLess Document Management software, the document flow is also seamlessly integrated with Sage. With a powerful set of automation tools, companies can set-up automatic workflows and notifications, meaning that documents can be brought into PaperLess, have their data automatically extracted by PaperLess Automatic Invoice Recognition and then based on the supplier, department, cost unit responsible or department have the documents automatically sent for approval.

Does PaperLess software give me the tools to reduce manual data input and speed up invoice scanning and processing speeds?

OCR stands for Optical Character Recognition, a powerful technology adopted by an increasing number of companies, especially the ones dealing with large number of documents, to reduce time spent on manual data input. However, there are challenges when choosing the best software, since one thing is to get the data from the documents another thing is to know what to do with that data.

That is precisely why Sage Platinum Developer Partner – PaperLess Europe – developed a document management software that also integrates a powerful OCR engine for Sage, enabling businesses to convert PDF to OCR and afterwards automatically post all this data directly into Sage 50 and Sage 200. This way you not only automatically capture the data from the documents but you also have a software that knows what to do with that data, being that this is something that only a solution seamlessly integrated with Sage could offer to Sage users.

PaperLess uses two layers of sophisticated OCR (Optical Character Recognition) technology to extract information from your invoices directly into PaperLess workspace. PaperLess also supports XML invoices. PaperLess can run invoice recognition on multiple invoices at the same time. Configuration to handle many different invoice formats is easy to manage. Automatic Invoice Recognition saves time and reduces manual data entry so that your office clerks can work more efficiently.

Converting PDF to OCR is crucial in the document workflow process because businesses have been relying heavily on the paper document management. With PaperLess, automated invoice processing is simple and smart.

First of all, use Add Document function in PaperLess to drag and drop your PDF documents from emails or computer into the PaperLess workspace. Alternatively, print the document into PaperLess by choosing PaperLess Printer in the option area. Once PDF documents are added, convert PDF to OCR by using PaperLess Automatic Invoice Recognition which takes only few seconds to recognise the relevant data from your invoices.

After documents are converted from PDF to OCR, PaperLess invoice recognition for Sage allows businesses to post transactions directly to your existing accounting application. Additionally, all PaperLess functionality is available in Remote Access. Paperless Remote Access is a convenient function that enables businesses to have access to documents anywhere and anytime. The secure Remote Access via the Internet looks and feels the same as PaperLess workstation. Bandwidth requirement is low as documents are only viewed when needed.

WHAT OUR CLIENTS SAY ABOUT PAPERLESS

“PaperLess has brought filing into the 21st century.”

Bénédicte Mermet at Frenger International

“PaperLess is a great system to use as it is a lot faster than approving the pile of paper”

Nicholas Reyes-Ramirez, Finance Assistant

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

New – Sage officially certifies PaperLess as solution for the Document Management and Invoice Processing areas

Yes, that’s it the excellence of the software solutions developed by Sage Developer Platinum Partner, PaperLess Europe, that had already been recognised by thousands of Sage users across UK and Ireland has now also been distinguished by Sage UK who certified PaperLess as an Authorised Product for Sage 50.

A certification process where PaperLess software was submitted to extensive testing to ensure the resilience of the system, the seamless integration between PaperLess and Sage and, finally, that Sage 50 users can fully rely on PaperLess to automate their Document Management Processes and Invoice Processing routines.

The co-owner of PaperLess, Torben Halvorsen, considers that “this certification it is the recognition by Sage UK itself of what thousands of Sage users already know… that PaperLess is the best way finance professionals have to manage all their accounting documents because it offers powerful features that you cannot find anywhere else in the market, like PaperLess Company Inbox allowing Sage users to automatically process all invoices received by email directly into Sage including automatic matching and closing of Purchase Orders.”

Automatic Invoice Recognition, Automatic Posting of Accounting Data into Sage, Automatic Matching and Closing of Purchase Orders, Online Invoice Approval and Live Look-Up of Documents directly from within Sage are among some of the features tested. A powerful set of features that are now officially certified by Sage UK and that Torben Halvorsen believes “will strengthen even more the position of PaperLess has the preferred choice of Sage users across UK to automate their document management processes and invoice processing routines.”

In a similar process to the one that awarded PaperLess software with the certification for Sage line 50, PaperLess Europe is also currently working with Sage UK for testing the integration with Sage line 200 and get official Sage certification for this other version of PaperLess. A product that, like PaperLess for Sage 50, already had its quality and excellence tested directly by Sage 200 end users with many companies across UK using it for several years and experiencing the best results.

WHAT OUR CLIENTS SAY ABOUT PAPERLESS

“PaperLess has brought filing into the 21st century.”

Bénédicte Mermet at Frenger International

“PaperLess is a great system to use as it is a lot faster than approving the pile of paper”

Nicholas Reyes-Ramirez, Finance Assistant

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com