How are CFO’s Improving Purchase Invoice Processing Routines?

For several years CFO’s, Accounts, Bookkeepers and many other Finance Professionals have been looking for a way to automate document management processes and speed up invoice processing and approval routines that enabled them to increase productivity and efficiency levels. Thousands of Finance Professionals in Europe have finally managed to achieve these goals by Going PaperLess, a powerful document management software that works seamless integrated with Sage Accounting Software.

PaperLess for Sage speeds up accounts processes by effectively reducing manual data entry work with a powerful OCR Software and posting all types of transaction directly into Sage 50c, Sage 200c, Sage 200 Standard Online and Sage 200 Extra Online from the PaperLess workspace.

Besides giving access to Sage users to the powerful PaperLess Automatic Invoice Recognition, PaperLess also allows companies to have easy access to the Document Flow feature which due to the seamless integration between PaperLess and Sage, allows Sage users to have the audit trail of the approval process directly linked to Sage.

https://player.vimeo.com/video/116341533

PaperLess offers fast and seamless integration with Sage 50 and Sage 200 so visit PaperLess website to find out why more and more Sage users are choosing PaperLess to automate their invoice processing routines and to automate their document management processes.

• Automatic Invoice Recognition (know more about PaperLess OCR Software)
• Online Invoice Approval with PaperLess Document Flow
• Automatic Posting of Documents into Sage 50 and Sage 200
• Look-up of Documents and approval audit trail directly from within Sage
• Full Automation of Emailed Invoices with PaperLess Company Inbox

Why is PaperLess Software becoming the preferred choice of Sage users to automate document management processes, invoice scanning and invoice processing routines?

…well, because PaperLess Document Management for Sage offers all the quality that only a Sage Platinum Developer Partner can offer and for that reason it integrates seamlessly with Sage 50c, Sage 200c, Sage 200 Standard Online and Sage 200 Extra Online so that managing all financial documentation is a breeze. It is easy for users to learn to use PaperLess so they can manage their documents in a more efficient way. PaperLess enables users to follow through the entire electronic document management for Sage routine in an organisation.

WHAT OUR CLIENTS SAY ABOUT PAPERLESS

“PaperLess has brought filing into the 21st century.”

Bénédicte Mermet at Frenger International

“PaperLess is a great system to use as it is a lot faster than approving the pile of paper”

Nicholas Reyes-Ramirez, Finance Assistant

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Getting overwhelmed by paper… Check how are CFOs going PaperLess!

Companies receive a tremendous amount of papers at receptionist or by emails on a daily basis with many clerks and administrators hired only to do the manual data entry work. Outsourcing such work sometimes can get out of control and costs more money than expected. Therefore, many companies are looking for an efficient enterprise document management system that can handle all their paperwork from scanning and adding electronic documents to processing them in their accounting applications.

That is why CFOs and many other Finance Professionals have chosen to implement document management systems that allows them to automate document management processes and invoice scanning routines. However, to take full advantage of the document management systems being implemented, these professionals need to make sure they choose a solution that works side by side and fully integrated with their current systems otherwise they are simply duplicating processes and creating more fuzz.

That is the reason why Finance Professionals using Sage 50c, Sage 200c, Sage 200 Standard Online and Sage 200 Extra Online are choosing PaperLess Document Management. A solution created by Sage Developer, PaperLess Europe, that works side by side and seamless integrated with Sage, that has become the preferred solution of Sage users to automate document management processes and speed-up invoice scanning and processing routines.

TAKE A LOOK AT THE VIDEO TO SEE HOW PAPERLESS DOCUMENT MANAGEMENT INTEGRATES SEAMLESSLY WITH SAGE

https://player.vimeo.com/video/120782347

But how does PaperLess Document Management work?

The core concept about PaperLess is to capture all the important data from your paper documents by digitising them as early as possible in the workflow process. In the capture stage, you can flexibly add documents from your emails or scan papers into the PaperLess workspace. For electronic documents, all you need to do is to drag and drop documents attached in your emails or from any file location in your computer into PaperLess. Then you can run automatic invoice recognition to extract necessary data from your invoices into PaperLess workspace.

The benefits of doing so is that you will be able to edit all the accounting information without leaving accounting lines and also create customised template for particular suppliers whom you receive many invoices from on a regular basis so next time you run the invoice recognition for this supplier PaperLess will remember it. There is no need to create new template each time.

What happens once data is captured?

After the capture stage, you can then process both accounting and non-accounting documents by using document approval function. This is a very useful piece of functionality for an enterprise document management system. PaperLess provides you with a secure way to ensure that your document approval process can be structured to the way your enterprise works. This means that any colleagues who are involved in the approval process have no requirement to have access to irrelevant areas in the PaperLess workspace or your accounting application.

Why is the integration between PaperLess and Sage so important for companies wanting to truly automate document management processes?  

Well that’s because it is not just about automatically capturing the data but also about what to do with it. That is why the last step of processing your accounting documents is to post them directly to your accounting applications such as Sage. PaperLess offers fast integration with Sage 50 and Sage 200 as synchronisation happens in the background instantly, meaning that you do not have to be manually importing any data since PaperLess automatically posts all your transactions into your Sage accounting package.

But what about my accounting documents, invoices, payment receipts where are they stored?

Again, the integration between PaperLess and Sage plays a major role here and is also another reason why PaperLess is the preferred solution of Sage users. When you post a transaction from PaperLess, your documents will be automatically linked to Sage. This means that Sage users using PaperLess can retrieve all their accounting documents directly from within the Sage accounting package via a live look-up.

Visit PaperLess Website to know everything you need to know about the most powerful Document Management Solution for Sage

With PaperLess you can prepare accounting documents such as transactions attached with documents in the Accounting Archive, and all non-accounting documents such as expenses, holiday forms, agreements, in Other Documents Archive.

Finding all the electronic documents has never been so easy with PaperLess thanks to its powerful search functions. PaperLess has built in multiple search filters which means you can quickly find any document in the PaperLess archives using one or more pieces of data that has been captured with the electronic document. Multiple search fields make it very easy to locate the transaction or document you need with the least amount of information required. When you narrow down search criteria it makes the search quicker so documents are located in seconds.

WHAT OUR CLIENTS SAY ABOUT PAPERLESS

“PaperLess has brought filing into the 21st century.”

Bénédicte Mermet at Frenger International

“PaperLess is a great system to use as it is a lot faster than approving the pile of paper”

Nicholas Reyes-Ramirez, Finance Assistant

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Getting a PaperLess Office! Sage users can now finally have it…

Many companies are looking for a hassle-free solution to achieve a paperless office and with over 15 years of dedication to Accounting the PaperLess Way™, Sage Developer, PaperLess Europe, has created a powerful document management solution that does precisely that. PaperLess manages all your paperwork from scanning and adding electronic documents, processing and approving them, to posting them into your Sage instantly. PaperLess does this based on the more efficient document management model Capture>Process>Archive.

• Automatic Invoice Recognition with PaperLess powerful OCR, reducing the need for manual data input
• Automatic Scanning of Invoices with Direct Link to Sage Accounting Lines
• Live Look-up of documents directly from accounting lines in Sage
• Automatic Matching & Closing of Purchase Orders
• Full Invoice Processing Automation with PaperLess Company Inbox

https://player.vimeo.com/video/120782347

Capture>Process>Archive is the way forward when most of the companies are handling electronic document management for Sage via emails. PaperLess capture model provides a complete solution for scanning or adding documents at the front end of a process. Critical data is extracted from documents such as invoices, transformed into useful information to drive the work flow process, and eventually posted into Sage directly. Information can also be routed to multiple departments and functions in various electronic formats in order to achieve a PaperLess office for organisations using Sage.

Why should I implement a PaperLess office?

Now you want to transform your office into a PaperLess office for Sage. Here are a few benefits of PaperLess office which can help you to achieve your goal.

First of all PaperLess is fast and light to implement. It usually takes one day to have PaperLess up and running in your organisation.

Multiple search functions make it efficient to locate the transaction or document you need with the least amount of data required.

You can add documents from your computer or emails into PaperLess workspace within a split second.

Then PaperLess invoice recognition using sophisticated OCR technology can find all the necessary information on your purchase invoices. You can even edit accounting lines and create customised template for particular suppliers so that next time you have invoices from the same supplier PaperLess remembers to generate the same template you want. This is particularly useful when you frequently need to manage batched up invoices in one go.

Once the invoices are in PaperLess, you can assign them to your colleagues for approval. After the approval process, you can post all types of transaction into Sage directly with documents attached and are able to view updated documents within PaperLess workspace as well.

In addition, to complete the journey of becoming a PaperLess office for Sage you can also collaborate with non-accounting documents by giving access for colleagues to documents in the Other Documents Archive without compromising security. Your colleagues do not need access to Sage in order to view those documents because non-accounting documents are only managed in PaperLess.

PaperLess is designed to fully utilise the best features of Capture>Process>Archivemethodology to ensure a higher ROI and to help your organisation create a PaperLess office for Sage. Many of the PaperLess features allow you to manage your entire work flow prior to posting into Sage directly from PaperLess. For all the customers that use Sage 50c, Sage 200c, Sage 200 Standard Online and Sage 200 Extra Online PaperLess is a valuable complementary solution that builds the bridge between sorting out your paperwork hassle and posting them into Sage. PaperLess has earned a reputation as an industry leader in developing efficient and flexible accounting software integrated with Sage.

Why should I choose PaperLess software?

Because PaperLess is a Sage Developer that created a powerful document management software seamlessly integrated with Sage. The software solution developed by PaperLess brings together automatic invoice recognition, automatic data input and automatic matching and closing of purchase orders with electronic document flow and online document exchange and approval to improve the efficiency of your Sage accounting solution.

PaperLess is much more than a simple document management solution offering Sage users a seamless integration with their Sage accounting package. This means that when data is extracted it can be instantly posted to Sage and documents get automatically linked to Sage transaction lines, something that only a Sage Developer like PaperLess Europe can offer.

By bringing together Automatic Invoice Recognition, Online Invoice Approval, Automatic Matching and Closing of Purchase Orders and Full Automation of Emailed Invoices, PaperLess Document Management software has become the preferred choice of Sage users.

WHAT OUR CLIENTS SAY ABOUT PAPERLESS

“PaperLess is a great system to use as it is a lot faster than approving the pile of paper”

Nicholas Reyes-Ramirez, Finance Assistant

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

UK companies are Going PaperLess. Why is that?

People, especially businesses have been relying heavily on paper document management- whether it be for invoices, record keeping, account management etc. There are, however many disadvantages to this system (for example loss by fire damage, misplacement, security issues, negative environmental impact on trees etc). Businesses wishing to avoid these issues should seriously consider switching to PaperLess document management.

Though there are many uses of Paperless Document Management, let’s focus on PaperLess accounting software and why are Finance Departments from companies across UK making the move to go PaperLess.

CLICK HERE TO FIND OUT MORE ABOUT PAPERLESS DOCUMENT MANAGEMENT FOR SAGE WITH INTEGRATED OCR SOFTWARE. TAKE A LOOK AT OUR PAPERLESS SOFTWARE VIDEOS

• PaperLess Document Management Software is made possible with Optical Character Recognition (OCR) software

Without OCR software, the transition from paper to PaperLess document management will be a lot more time-consuming and tedious than it is now. OCR software enables the translation of all types of documents like images of typewritten or printed text into electronically readable files, so offices can easily convert their existing paper documents to electronic files.

• PaperLess Document Management software can increase your company’s productivity

Many companies, especially those with multiple clients, can identify with the pain of archiving clients’ files and documents. Listing and depositing hundreds of files from different accounts can become quite messy which requires manpower. Not to mention the difficulty of fetching existing data when required. PaperLess account management efficiently stores client documents electronically through the touch of some buttons, reducing the pain and manpower required and thus increasing productivity.

• PaperLess Document Management software has a built-in Online Invoice Approval System

Another revolutionary time-consuming system that arrived with PaperLess accounting software is invoice approval workflow. Tracking all the invoices electronically, the invoice approval workflow permits you to manage all the bill payment processes, enforce and streamline approvals for every bill and invoice received. Plus, there’s the bonus of remote accessibility- with the correct authorization you can access the invoice approval workflow from any computer, anywhere.

• PaperLess Document Management Software software improves document security

The PaperLess account management software has the advantage of being more secure and reliable than conventional paper methods because of encryption.

• PaperLess Document Management Software does not require extra space

With PaperLess account management your company can store information from an infinite number of accounts in the space of a computer and desk. And the retrieval of data can be performed within a couple of clicks. Compare this to traditional paper methods which require physical storage (often outsourced), which incurs an extra cost and also the inconvenience of manually sorting through documents to perform a document search.

• PaperLess Document Management Software is environmentally friendly

Last, but not least, going paperless is a tree friendly solution because it does not rely on the cutting down of trees, like paper methods do.

Now we know the benefits of going PaperLess, especially with PaperLess accounting software, ask now for a FREE PaperLess Demo and discover how we can help you to differentiate your company and acquire competitive advantages.

https://player.vimeo.com/video/120782347

What about going PaperLess to achieve Full Document Management Automation?

At PaperLess we believe the future of document management automation is to have all your invoices received via email automatically processed and sent for approval on document flow or alternatively have them posted directly into your Sage accounting package.

This is PaperLess Company Inbox, a powerful feature crated by the Sage Developer PaperLess Europe which allows you to fully automate your document management processes. But it gets even better, if you use Purchase Orders PaperLess Company Inbox will automatically match the invoices against the Purchase Order in Sage and if the amounts match it will automatically close off the Purchase Order and post the invoice to Sage.

• What happens if there’s a mismatch?

In case there is a mismatch between the invoice and the Purchase Order PaperLess will automatically send the invoice in document flow to the person that raised the Purchase Order in Sage. Yes, this is what we call Full Document Management Automation and is now available for Sage 50c, Sage 200c, Sage 200 Standard Online and Sage 200 Extra Online users.

• How do I access the documents?

With PaperLess Document Management for Sage the documents are directly linked to the transactions in Sage. By doing a simple look-up from within Sage you have access to the document, the complete audit trail of the approval process, all the accounting information and, guess what, you also have access to the original email with which the invoice was received. Meaning no more time wasted in looking for documents or emails since everything is directly linked to the transactions in Sage.

• How can I know more?

Well, that is very simple all you need to do is to Book your Free Online Demo so that we can show you how to automate your Document Management processes.

WHAT OUR CLIENTS SAY ABOUT PAPERLESS

“PaperLess is a great system to use as it is a lot faster than approving the pile of paper”

Nicholas Reyes-Ramirez, Finance Assistant

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Why are Accounts Departments Going PaperLess?

People, especially businesses have been relying heavily on paper document management- whether it be for invoices, record keeping, account management etc. There are, however many disadvantages to this system (for example loss by fire damage, misplacement, security issues, negative environmental impact on trees etc).

For these reasons Finance Departments from several business sectors wishing to avoid these issues have chosen to switch to PaperLess Document Management. Though there are many uses of paperless document management, let’s focus on PaperLess accounting software and the benefits it can bring to your business.

Take a look at the video for a sneak peak of  how PaperLess Finance Departments work

https://player.vimeo.com/video/130187122

• PAPERLESS ACCOUNTING SOFTWARE IS MADE POSSIBLE WITH OPTICAL CHARACTER RECOGNITION (OCR) SOFTWARE.

Without OCR software, the transition from paper to PaperLess document management will be a lot more time-consuming and tedious than it is now. OCR software enables the translation of all types of documents like images of typewritten or printed text into electronically readable files, so offices can easily convert their existing paper documents to electronic files.

• PAPERLESS ACCOUNTING SOFTWARE INCREASES YOUR COMPANY’S PRODUCTIVITY.

Many companies, especially those with multiple clients, can identify with the pain of archiving clients’ files and documents. Listing and depositing hundreds of files from different accounts can become quite messy which requires manpower. Not to mention the difficulty of fetching existing data when required. PaperLess account management efficiently stores client documents electronically through the touch of some buttons, reducing the pain and manpower required and thus increasing productivity.

• PAPERLESS ACCOUNTING SOFTWARE AND INVOICE APPROVAL WORKFLOW.

Another revolutionary time-consuming system that arrived with PaperLess accounting software is invoice approval workflow. Tracking all the invoices electronically, the invoice approval workflow permits you to manage all the bill payment processes, enforce and streamline approvals for every bill and invoice received. Plus there’s the bonus of remote accessibility- with the correct authorization you can access the invoice approval workflow from any computer, anywhere.

• PaperLess accounting software improves document security.

The PaperLess account management software has the advantage of being more secure and reliable than conventional paper methods because of encryption.

• PAPERLESS ACCOUNT MANAGEMENT DOES NOT REQUIRE EXTRA SPACE.

With PaperLess account management your company can store information from an infinite number of accounts in the space of a computer and desk. And the retrieval of data can be performed within a couple of clicks. Compare this to traditional paper methods which require physical storage (often outsourced), which incurs an extra cost and also the inconvenience of manually sorting through documents to perform a document search.

• PAPERLESS ACCOUNTING GIVES YOU ACCESS TO FULL AUTOMATION OF EMAILED INVOICES

Yes, that is right with the new PaperLess Company Inbox you can now get full automation of all invoices received via email. From your Company Inbox directly to your Sage 50c, Sage 200c, Sage 200 Standard Online and Sage 200 Extra Online in a fully automatic process.

Why to choose PaperLess software to automate your document management processes?

Because PaperLess is a Sage Developer that created a powerful document management software seamlessly integrated with Sage. The software solution developed by PaperLess brings together automatic invoice recognition, automatic data input and automatic matching and closing of purchase orders with electronic document flow and online document exchange and approval to improve the efficiency of your Sage accounting solution.

PaperLess Document Management integrates so seamlessly with Sage, that you can even have all your accounting documents directly linked to the corresponding transactions in Sage. All you need to do is a simple look-up from within Sage to retrieve the documents and all associated information, including the audit trail of the invoice approval process.

• Turn manual data input into a fully automatic and more reliable process, with more than 80% success rate
• Have all your accounting documents directly linked to Sage
• Online Invoice Approval with a powerful set of automation rules based on supplier, project, department or cost unit responsible
• Automatic Matching and Closing of Purchase Orders for both Sage 50 accounts, Sage 200 Business Suite and Sage 200 Extra Online
• Full Automation of emailed invoices with PaperLess Company Inbox

Now we know the benefits of going PaperLess, especially with PaperLess accounting software, ask now for a FREE PaperLess Demo and discover how we can help you to differentiate your company and acquire competitive advantages.

WHAT OUR CLIENTS SAY ABOUT PAPERLESS

“PaperLess is a great system to use as it is a lot faster than approving the pile of paper”

Nicholas Reyes-Ramirez, Finance Assistant

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Going PaperLess made easy with Invoice Processing Automation. Know more!

Sage users are now going PaperLess in an effortlessly manner with PaperLess Invoice Processing Automation for Sage 50c, Sage 200c, Sage 200 Standard Online and or Sage 200 Extra Online, a powerful software seamless integrated with Sage created by Sage Developer, PaperLess Europe, that is allowing Sage users to go PaperLess while automating their document management processes and invoice processing routines.

Yes, that’s right, PaperLess Document Management has built-in a powerful OCR software. This way Sage users have access to Automatic Invoice Recognition to automate invoice processing routines, with documents and corresponding approval flow directly linked to Sage transactions, making it much faster to not only process documents but also to retrieve them.

IN THIS TWO-MINUTE VIDEO PAPERLESS IN A NUTSHELL YOU CAN FIND HOW TO FULLY AUTOMATE YOUR DOCUMENT MANAGEMENT PROCESS WHILE EXPLORING THE FULL POTENTIAL OF YOUR SAGE ACCOUNTING PACKAGE.

https://player.vimeo.com/video/120782347

• Automatic Invoice Recognition 
• Automatic Approval Workflow 
• Documents directly linked to transactions in Sage
• Lookup of documents and approval audit trail directly from within your Sage 

TAKE A LOOK AT THE VIDEO OR VISIT PAPERLESS WEBSITE TO FIND OUT MORE

• Save time and resources on data input while increasing accuracy levels with Automatic Invoice Recognition
• Turn manual data input into a fully automatic and more reliable process, with more than 80% success rate
• Eliminate the need to outsource data input services, saving money and the hassle it represents

WHAT OUR CLIENTS SAY ABOUT PAPERLESS

“PaperLess is a great system to use as it is a lot faster than approving the pile of paper”

Nicholas Reyes-Ramirez, Finance Assistant

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

How easy is it for Finance Professionals to go PaperLess?

Well, if you are using Sage 50 Accounts, Sage 200c, Sage 200 Standard, Sage 200 Standard Online or Sage 200 Extra Online it is in fact very easy. The seamless integration created by Sage Developer, PaperLess Europe, allows Sage users to go PaperLess while automating their document management processes and reducing time spent on manual data input.

Yes, that’s right, PaperLess Document Management has built-in a powerful OCR software. This way Sage users have access to Automatic Invoice Recognition to automate invoice processing routines, with documents and corresponding approval flow directly linked to Sage transactions, making it much faster to not only process documents but also to retrieve them.

In this two-minute video PaperLess in a Nutshell you can find how to fully automate your document management process while exploring the full potential of your Sage accounting package with:

• Automatic Invoice Recognition 
• Online Invoice Approval with Automatic Approval Workflow 
• Documents directly linked to transactions in Sage
• Lookup of documents directly from Sage 
• Full Document Management Automation with PaperLess Company Inbox

TAKE A LOOK AT THE VIDEO OR VISIT PAPERLESS WEBSITE TO FIND OUT MORE

https://player.vimeo.com/video/120782347

• Save time and resources on data input while increasing accuracy levels with Automatic Invoice Recognition
• Turn manual data input into a fully automatic and more reliable process, with more than 80% success rate
• Eliminate the need to outsource data input services, saving money and the hassle it represents

SO, HOW CAN I GO PAPERLESS?

PaperLess provides a very clever front-end to Sage , allowing scanned documents (such as invoices) to be ‘recognised’, checked and then posted straight onto Sage. The productivity gains are simply huge. Minimise keying of invoice information, avoid mistakes and dramatically speed-up the process of inputting purchase, sales and other documents straight into Sage Line 50 and 200.

Book your Online Demo to find out more or Visit PaperLess Website

WE ALREADY HAVE A DOCUMENT MANAGEMENT SYSTEM. DO WE ALSO WANT PAPERLESS?

Yes. Chalk and Cheese. PaperLess acts as an intelligent front-end to Sage, so if your team is already used to scanning then you can put PaperLess to work VERY quickly.

Does it REALLY work?

Yes.

Is it Expensive?

No, it is sensibly priced to enable accountants to properly benefit from clever processing technology.

Can I see it in operation?

Yes. Simply book a demo and you can see for yourself how easy it would be for your team (or your client’s team) to rapidly improve accuracy and speed of posting to Sage 50 Accounts, Sage 200c, Sage 200 Standard, Sage 200 Standard Online or Sage 200 Extra Online.

Why is PaperLess the preferred choice of Sage users for Document Management Automation?

…well, because PaperLess Document Management for Sage integrates seamlessly with Sage 50 Accounts and Sage 200c, Sage 200 Standard, Sage 200 Standard Online and Sage 200 Extra Online so that managing all financial documentation is a breeze. It is easy for users to learn to use PaperLess so they can manage their documents in a more efficient way. PaperLess enables users to follow through the entire electronic document management for Sage routine in an organisation.

Take a look at this 30 Seconds video to find out more or Visit PaperLess Website

https://player.vimeo.com/video/130187122

• Automatic Invoice Recognition 
• Automatic Approval Workflow 
• Automatic Matching and Closing of Purchase Orders
• Documents directly linked to transactions in Sage
• Lookup of documents directly from Sage 
• Full Document Management Automation with PaperLess Company Inbox

1. Simple to manage documents for Sage 50 & Sage 200

PaperLess integrates seamlessly with Sage 50 and Sage 200. There is no workstation software to install and it is very light on resources. Synchronisation with Sage is automated so it is all happening in the background. PaperLess is quick to implement as there is no software to install for each user.

Digitising your paperwork as early as possible in the document management process saves time and money as it is more efficient to handle documents electronically. At the same time, other users will always be able to view them.

PaperLess runs invoice recognition for Sage on multiple invoices at the same time. Automatic invoice recognition saves time and reduces manual errors. PaperLess even checks for duplicate transactions when running invoice recognition, ensuring a smooth document management process for Sage in your organisation.

2. Smart tool for document management integrated with Sage

Document approval for Sage is a critical part in the document management process. PaperLess document approval function ensures your document management process can be structured to the way your organisation works.

You can post transactions to Sage 50 and Sage 200 directly from PaperLess. All transaction types can be prepared and then posted to Sage instantly saving time and reducing manual errors. You can easily manage all your accounting documents in Sage via PaperLess workspace.

Manage your non-accounting documents securely in PaperLess. You can give limited access to colleagues for certain documents meaning you can avoid compromising security in the Accounting Archive and still collaborate effectively throughout the document management process.

3. Keep your document management for Sage secure and safe

Remote access is encrypted and secure via the Internet, which looks the same as PaperLess workstation version and it is very easy to invite other users. Remote access enables you to have access to your documents wherever and whenever you are.

Keeping general business documents separate from the accounting archive provides further security for your accounting records in Sage. PaperLess provides secure user rights for Sage and a comprehensive set of user rules for flexible control over document management flow. Each user can have access to one or more companies within PaperLess with different levels of user rights authorised.

What our clients say about PaperLess

“be able to track our invoices more efficiently and with a cost saving to the business…This saves a lot of time trying to find old invoices in the paper archive”

Andrew Barlow, Management Accountant & Acting Financial Controller.

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Maybe it’s time to go all out paperless

By Trevor Bingham, Business Relationship Manager at ItFuel

PAPER is everywhere. We hardly think about it, but businesses spend a lot of time and money moving paperwork around. Analysts have been predicting the arrival of the paperless office for more than two decades, yet more paper is produced every year.

There are a number of reasons why businesses still use paper, especially when it’s the likes of the government that is telling you that you must keep “hard copy ” records. But this is changing, and most of the more progressive government departments understand that digital documents are just as good.

Click here to read the full article or Visit PaperLess website to know more PaperLess Document Management Software

Going paperless is more beneficial than it might first appear. Paperwork on desks and shelves is not only untidy, it’s inefficient too. Organisation of digital files is simpler, and your office will look much neater. That will sometimes help you clear your mind and focus on your business.

One of the major benefits I see in storing your digital documents is that they can be retrieved, indexed and searched much faster than paper ones. An entire company’s documents could be stored on a single laptop, instead of rooms of shelving.

If there’s a fire or flood, recovery from a back-up is much easier with digital storage than with paper. You’ll also save money on printing, postage and associated costs. You could even, in some cases, pay less rent because you won’t need all that space for your old files.

Then there is the environmental aspect to a paperless office. Less printing means fewer trees cut down for pulp, and less energy used to make and transport paper.

Click here to read the full article or Visit PaperLess website to know more PaperLess Document Management Software

People have been talking about the paperless office for years. With the latest advances in this technology from software companies such as Paperless (this software does exactly what it says on the tin), we are closer to reaching this goal.

Going paperless can have many advantages for you, your employees and your business partners. Aside from the cost savings, it gives you more flexibility to run your business from anywhere, and get what you need whenever you need it.

It also removes the hassle of having to physically store paperwork, and that can save you money at times, when office space isn’t cheap. Now you can store all your business documents safely and securely, taking up no physical space at all. Piles of office paperwork belong in the past. The future is definitely digital and paperless!

:: Trevor Bingham is business relationship manager at ItFuel in Craigavon. Follow them on Twitter @itfuel

Going PaperLess with Document Management for Sage

Accountants, Finance Directors, CFO’s and many other Sage users are looking for an efficient and user-friendly solution that allows them to have a paperless bookkeeping environment while automating their document management processes. PaperLess integrates seamlessly with Sage 50 Accounts, Sage 200c, Sage 200 Standard, Sage 200 Standard Online and Sage 200 Extra Online to improve your bookkeeping efficiency by saving time on accounting document management and reducing manual data entry with a powerful OCR engine that integrates seamlessly with Sage.

Take a look at the video and find out how to go PaperLess in Sage or Visit PaperLess Website to Know more about PaperLess Document Management for Sage

https://player.vimeo.com/video/120782347

Thousands of users across Europe are using PaperLess technology to work securely and efficiently with their clients. PaperLess allows Sage users to upload and approve documents, view transactions in Sage with the relevant documents attached, and use Automatic Invoice Recognition to reduce manual data entry.

• Automatic Invoice Recognition
• Automatic Posting of Invoice onto Sage
• Automatic Detection of Duplicate Invoices
• Automatic Processing of Emailed Invoices
• Automatic Invoice Approval Flows
• Lookup of Documents Directly from within Sage

What our clients say about PaperLess

“be able to track our invoices more efficiently and with a cost saving to the business…This saves a lot of time trying to find old invoices in the paper archive”

Andrew Barlow, Management Accountant & Acting Financial Controller.

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com