Why are UK CFOs choosing Document Management with Sage certification?

Well, UK CFO’s like many other finance professionals using Sage are choosing PaperLess because of the seamless integration between PaperLess Document Management software and Sage 50c, Sage 200c, Sage 200 Standard Online and Sage 200 Extra Online which allows Sage users to simply scan invoices, automatically extract the data, post the transactions to Sage and have all documents automatically stored and linked directly to their Sage accounting package.

Automation levels on document management and invoice processing routines only offered by Sage Platinum Developer Partner, PaperLess Europe, which had its quality recognised by Sage UK itself who distinguished PaperLess software solutions with the certification for both Sage 50 and Sage 200.  This means that when implementing PaperLess software, Sage users can rest assured that they are implementing a solution recognised and certified by Sage itself.

What else can explain the fact that in just a few years thousands of Sage users have decided to go PaperLess?

That is because PaperLess Document Management is constantly developing and creating unique features to speed up document management processes like PaperLess Company Inbox, a new feature of PaperLess Document Management for Sage that allows Sage users to fully automate their document management processes from the moment suppliers send them invoices by email until they are posted into Sage.

https://player.vimeo.com/video/139237720

The preferred choice of Finance Directors across UK and Ireland, PaperLess Company Inbox is a powerful solution that will change the way documents are processed by setting automation rules that are applied as soon as documents are received in Company Inbox email.

From Email direct to Sage, including automatic matching and closing of purchase orders, only with PaperLess Company Inbox for Sage 50 and Sage 200c, a new software feature introduced by PaperLess Software, offering Sage users all the quality and know-how that only a Sage Platinum Developer Partner can offer.

As a Sage Platinum Developer Partner this is an exclusive PaperLess’ development for Sage users, representing state of the art technology for Invoice Processing Automation, with emailed invoices processed and posted to Sage with closing of corresponding purchase orders in a fully automatic process, with no need for any Human Intervention on Invoice Processing Routines.

It is this automation level, only made possible by the full integration between PaperLess and Sage, that made PaperLess the preferred choice of Sage users. More than one thousand users that have found a way to not only automate document management routines but also to automate invoice approval processes with PaperLess Document Flow.

Yes, that’s right with PaperLess software Sage users can also automate invoice approval processes in both Sage 50 and Sage 200…

PaperLess Document Approval allows Sage users to streamline the document approval process while, at the same time, ensures that the complete audit trail of the approval process is directly linked to transactions both in Sage 50 Accounts, Sage 200 Business Suite and Sage 200 Extra Online.

As all other features of PaperLess Document Management software, the document flow is also seamlessly integrated with Sage. With a powerful set of automation tools, companies can set-up automatic workflows and notifications, meaning that documents can be brought into PaperLess, have their data automatically extracted by PaperLess Automatic Invoice Recognition and then based on the supplier, department, cost unit responsible or department have the documents automatically sent for approval.

Does PaperLess software give me the tools to reduce manual data input and speed up invoice scanning and processing speeds?

OCR stands for Optical Character Recognition, a powerful technology adopted by an increasing number of companies, especially the ones dealing with large number of documents, to reduce time spent on manual data input. However, there are challenges when choosing the best software, since one thing is to get the data from the documents another thing is to know what to do with that data.

That is precisely why Sage Platinum Developer Partner – PaperLess Europe – developed a document management software that also integrates a powerful OCR engine for Sage, enabling businesses to convert PDF to OCR and afterwards automatically post all this data directly into Sage 50 and Sage 200. This way you not only automatically capture the data from the documents but you also have a software that knows what to do with that data, being that this is something that only a solution seamlessly integrated with Sage could offer to Sage users.

PaperLess uses two layers of sophisticated OCR (Optical Character Recognition) technology to extract information from your invoices directly into PaperLess workspace. PaperLess also supports XML invoices. PaperLess can run invoice recognition on multiple invoices at the same time. Configuration to handle many different invoice formats is easy to manage. Automatic Invoice Recognition saves time and reduces manual data entry so that your office clerks can work more efficiently.

Converting PDF to OCR is crucial in the document workflow process because businesses have been relying heavily on the paper document management. With PaperLess, automated invoice processing is simple and smart.

First of all, use Add Document function in PaperLess to drag and drop your PDF documents from emails or computer into the PaperLess workspace. Alternatively, print the document into PaperLess by choosing PaperLess Printer in the option area. Once PDF documents are added, convert PDF to OCR by using PaperLess Automatic Invoice Recognition which takes only few seconds to recognise the relevant data from your invoices.

After documents are converted from PDF to OCR, PaperLess invoice recognition for Sage allows businesses to post transactions directly to your existing accounting application. Additionally, all PaperLess functionality is available in Remote Access. Paperless Remote Access is a convenient function that enables businesses to have access to documents anywhere and anytime. The secure Remote Access via the Internet looks and feels the same as PaperLess workstation. Bandwidth requirement is low as documents are only viewed when needed.

WHAT OUR CLIENTS SAY ABOUT PAPERLESS

“PaperLess has brought filing into the 21st century.”

Bénédicte Mermet at Frenger International

“PaperLess is a great system to use as it is a lot faster than approving the pile of paper”

Nicholas Reyes-Ramirez, Finance Assistant

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Why are CFOs choosing PaperLess Document Management?

Well, that’s because Accountants, Finance Directors, CFO’s and many other finance professionals across UK and Ireland have finally found a way to have a paperless bookkeeping environment while automating their document management processes. The seamless integration with Sage 50c, Sage 200c, Sage 200 Standard Online and Sage 200 Extra Online is the main reason why PaperLess Document Management is becoming the preferred choice of Sage 50 and Sage 200 users to automate invoice processing routines and increase productivity levels by saving time on accounting document management and reducing manual data entry with a powerful OCR engine that integrates seamlessly with Sage.

With PaperLess Document Management software CFO’s, Finance Directors, Accountants and Bookkeepers can manage all their working papers while benefiting from:

• Automatic Invoice Recognition with PaperLess OCR Software
• Automatic Approval Workflow with PaperLess Online Invoice Approval
• Automatic Matching and Closing of Purchase Orders
• Documents directly linked to transactions in Sage
• Lookup of documents directly from Sage 

TAKE A LOOK AT THE VIDEO AND FIND OUT HOW TO GO PAPERLESS IN SAGE OR VISIT PAPERLESS WEBSITE TO KNOW MORE ABOUT PAPERLESS DOCUMENT MANAGEMENT FOR SAGE

https://player.vimeo.com/video/120782347

IS IT POSSIBLE TO AUTOMATE DOCUMENT MANAGEMENT PROCESSES EVEN FURTHER?

Well, in fact yes you can get Full Document Management Automation with PaperLess Company Inbox a powerful solution that gives you access to an advanced set of automation rules for documents received by email making it possible for invoices to be received, processed and, if you want, posted into Sage in a complete automatic process, saving you time, money and resources.

• Speed-up the processing of document received by email in a simple and easy manner
• Remove the hassle of having to go through emails to see what documents to process. With Company Inbox everything is in one place so that automation rules can be easily set.
• Documents can be received, have their data extracted and sent for approval on a complete automatic process that makes processes simpler, faster and more accurate.

WHAT OUR CLIENTS SAY ABOUT PAPERLESS

“PaperLess has brought filing into the 21st century.”

Bénédicte Mermet at Frenger International

“PaperLess is a great system to use as it is a lot faster than approving the pile of paper”

Nicholas Reyes-Ramirez, Finance Assistant

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Viewing invoices directly from within my Sage now available in UK and Ireland…

Yes, that’s right Finance Professionals using Sage can now view all accounting documents directly from within Sage 50 and Sage 200.

HOW DOES LIVE LOOKUP OF DOCUMENTS FROM WITHIN SAGE WORK? 

Seamless integrated with Sage 50c, Sage 200c, Sage 200 Standard Online Sage 200 Extra Online, PaperLess for Sage is a document management solution created by Sage Platinum Developer Partner, PaperLess Europe, that enables Sage users to automatically capture the data and post invoices directly into Sage and to retrieve those invoices by doing a simple lookup from Sage accounting lines.

https://player.vimeo.com/video/120782347

Being a Sage Platinum Developer Partner, PaperLess offers Sage users a powerful document management solution that brings together OCR technology, Online Invoice Approval and Automatic Matching and Closing of Purchase Orders to automate Document Management Processes and Speedup invoice processing routines. The integration level achieved means that Sage users can afterwards retrieve those documents directly from within Sage accounting lines.

Take a look at Sage Additions to know more about PaperLess Document Management for Sage. Sage Additions Catalogue offers you access to software and services from the Sage developer Network that allow you to boost the performance of your Sage Accounting package.

WHY IS PAPERLESS BECOMING THE PREFERRED DOCUMENT MANAGEMENT SOLUTION OF SAGE USERS ACROSS UK AND IRELAND?

Well, there’s no easy answer but it all starts with the seamless integration between PaperLess Document Management software and  Sage 50c, Sage 200c, Sage 200 Standard Online Sage 200 Extra Online which allows Sage users to simply scan invoices, automatically extract the data, post the transactions to Sage and have all documents automatically stored and linked directly to their Sage accounting package.

With high client satisfaction levels, Sage users now know what software to choose when they want to automate document management processes and invoice processing routines.

WHAT OUR CLIENTS SAY ABOUT PAPERLESS

“PaperLess has brought filing into the 21st century.”

Bénédicte Mermet at Frenger International

“PaperLess is a great system to use as it is a lot faster than approving the pile of paper”

Nicholas Reyes-Ramirez, Finance Assistant

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Sage Platinum – Scanning Invoices Directly into Sage. How does that work?

The document management solution created by the Sage Platinum Developer Partner, PaperLess Europe, allows Sage users to scans invoices and all other accounting documents directly into Sage 50 Accounts, Sage 50c, Sage 200c, Sage 200 Standard Online and Sage 200 Extra Online. Businesses can scan paper invoices or drag and drop electronic invoices from their emails or computers directly into PaperLess and with PaperLess Company Inbox companies can also fully automate all invoices received by email.

How does PaperLess Document Management work?

After businesses scan invoices, PaperLess uses two layers of sophisticated Optical Character Recognition (OCR) technology to recognise the information on your invoices. Automatic Invoice Recognition extracts the relevant data from your invoices and enables your colleagues to edit accounting information and post transactions from PaperLess directly into Sage.

https://player.vimeo.com/video/120782347

PaperLess Document Management for Sage handles multiple suppliers with multiple document formats. PaperLess can run invoice recognition on multiple invoices at the same time, so organisations can save time and reduce manual errors. PaperLess even checks for duplicate transactions when running invoice recognition.

Businesses can now scan invoices and manage their complete workflow process online within one workspace so your organisation can save time, increase profit and reduce risk. PaperLess is designed for easy usability, which means your accounting department can utilise less skilled members of the team and control what these members can do by defining their roles within the user access rights. Higher skilled staff can then spend their valuable time checking the preparation of the accounting vouchers before posting into your accounting application.

Why is PaperLess becoming the preferred solution of Sage users?

Because with PaperLess Document Management Sage users do not need to give up their current accounting application to go PaperLess because PaperLess integrates seamlessly with Sage 50 Accounts, Sage 50c, Sage 200c, Sage 200 Standard Online and Sage 200 Extra Online as synchronisation happens instantly in the background.

Invoice recognition for Sage enables businesses to post transactions with the relevant documents into Sage and then view them in PaperLess or in Sage at a later stage. If your business is still looking for an effective invoice scanning solution, PaperLess is a valuable complementary solution for Sage that scans invoices for your organisation more efficiently and securely.

What about is I need to have my invoices approved?

That is quite simple to do and in fact thousands of Sage users are now approving invoices and having the document approval audit trail directly linked to their transactions in Sage by using PaperLess Document Management for Sage. Being a Sage Platinum Developer Partner, PaperLess Document Approval features ensure that any document that requires approval can be tracked through the approval process, not only Invoices but all types of business documentation including for instance HR Documents, Orders, Quotations, Correspondence or Complaints.

By using PaperLess Document Approval you end up with an audit trail of the complete Approval Process all this directly linked to Sage 50 Accounts and Sage 200 Business Suite so that you can have all information at the distance of a click of a mouse button.

The seamless integration between PaperLess and Sage allows you to have all your documents directly linked to the transactions you have in Sage as well as the complete audit trail of the approval process also in Sage. This means that by a simple look up of the document directly from Sage you have access to all information related to it: who approved what, in which dates, the changes made and who made them.

For Sage users who need to have invoices posted as soon as they are received but stopped for payment until final approval is given, PaperLess has available for them the Dispute Approval Method.

The PaperLess Dispute Approval Method is allowing companies to make sure that their VAT is registered as early as possible in Sage 50 and 200, giving them a better cash flow situation, whilst ensuring that company costs are booked, but not released for payment in Sage until the last recipient in document flow has approved the invoices.

https://player.vimeo.com/video/114346604

WHAT OUR CLIENTS SAY ABOUT PAPERLESS

“PaperLess has brought filing into the 21st century.”

Bénédicte Mermet at Frenger International

“PaperLess is a great system to use as it is a lot faster than approving the pile of paper”

Nicholas Reyes-Ramirez, Finance Assistant

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Why are Accounts Departments Going PaperLess?

People, especially businesses have been relying heavily on paper document management- whether it be for invoices, record keeping, account management etc. There are, however many disadvantages to this system (for example loss by fire damage, misplacement, security issues, negative environmental impact on trees etc).

For these reasons Finance Departments from several business sectors wishing to avoid these issues have chosen to switch to PaperLess Document Management. Though there are many uses of paperless document management, let’s focus on PaperLess accounting software and the benefits it can bring to your business.

Take a look at the video for a sneak peak of  how PaperLess Finance Departments work

https://player.vimeo.com/video/130187122

• PAPERLESS ACCOUNTING SOFTWARE IS MADE POSSIBLE WITH OPTICAL CHARACTER RECOGNITION (OCR) SOFTWARE.

Without OCR software, the transition from paper to PaperLess document management will be a lot more time-consuming and tedious than it is now. OCR software enables the translation of all types of documents like images of typewritten or printed text into electronically readable files, so offices can easily convert their existing paper documents to electronic files.

• PAPERLESS ACCOUNTING SOFTWARE INCREASES YOUR COMPANY’S PRODUCTIVITY.

Many companies, especially those with multiple clients, can identify with the pain of archiving clients’ files and documents. Listing and depositing hundreds of files from different accounts can become quite messy which requires manpower. Not to mention the difficulty of fetching existing data when required. PaperLess account management efficiently stores client documents electronically through the touch of some buttons, reducing the pain and manpower required and thus increasing productivity.

• PAPERLESS ACCOUNTING SOFTWARE AND INVOICE APPROVAL WORKFLOW.

Another revolutionary time-consuming system that arrived with PaperLess accounting software is invoice approval workflow. Tracking all the invoices electronically, the invoice approval workflow permits you to manage all the bill payment processes, enforce and streamline approvals for every bill and invoice received. Plus there’s the bonus of remote accessibility- with the correct authorization you can access the invoice approval workflow from any computer, anywhere.

• PaperLess accounting software improves document security.

The PaperLess account management software has the advantage of being more secure and reliable than conventional paper methods because of encryption.

• PAPERLESS ACCOUNT MANAGEMENT DOES NOT REQUIRE EXTRA SPACE.

With PaperLess account management your company can store information from an infinite number of accounts in the space of a computer and desk. And the retrieval of data can be performed within a couple of clicks. Compare this to traditional paper methods which require physical storage (often outsourced), which incurs an extra cost and also the inconvenience of manually sorting through documents to perform a document search.

• PAPERLESS ACCOUNTING GIVES YOU ACCESS TO FULL AUTOMATION OF EMAILED INVOICES

Yes, that is right with the new PaperLess Company Inbox you can now get full automation of all invoices received via email. From your Company Inbox directly to your Sage 50c, Sage 200c, Sage 200 Standard Online and Sage 200 Extra Online in a fully automatic process.

Why to choose PaperLess software to automate your document management processes?

Because PaperLess is a Sage Developer that created a powerful document management software seamlessly integrated with Sage. The software solution developed by PaperLess brings together automatic invoice recognition, automatic data input and automatic matching and closing of purchase orders with electronic document flow and online document exchange and approval to improve the efficiency of your Sage accounting solution.

PaperLess Document Management integrates so seamlessly with Sage, that you can even have all your accounting documents directly linked to the corresponding transactions in Sage. All you need to do is a simple look-up from within Sage to retrieve the documents and all associated information, including the audit trail of the invoice approval process.

• Turn manual data input into a fully automatic and more reliable process, with more than 80% success rate
• Have all your accounting documents directly linked to Sage
• Online Invoice Approval with a powerful set of automation rules based on supplier, project, department or cost unit responsible
• Automatic Matching and Closing of Purchase Orders for both Sage 50 accounts, Sage 200 Business Suite and Sage 200 Extra Online
• Full Automation of emailed invoices with PaperLess Company Inbox

Now we know the benefits of going PaperLess, especially with PaperLess accounting software, ask now for a FREE PaperLess Demo and discover how we can help you to differentiate your company and acquire competitive advantages.

WHAT OUR CLIENTS SAY ABOUT PAPERLESS

“PaperLess is a great system to use as it is a lot faster than approving the pile of paper”

Nicholas Reyes-Ramirez, Finance Assistant

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

How’s PaperLess helping Sage users to automate document management processes?

PaperLess Document Management software is allowing Sage users to automate document management processed and invoice processing routines by automatically managing all your paperwork from scanning and adding electronic documents to processing them in your existing accounting applications. Being a Sage Developer, PaperLess is seamless integrated with Sage 50 Accounts, Sage 200c, Sage 200 Standard, Sage 200 Standard Online and Sage 200 Extra Online, using the latest methodology Capture>Process>Archive to capture data at the start of the document workflow process so that all your paper documents can be digitised and handled more efficiently online.

PaperLess Document Management has become the preferred choice of Sage users because it digitises all the paperwork as early as possible in the business processes saving time and money. Businesses can scan paper directly into PaperLess or drag and drop multiple file types from emails and your computer. The PaperLess edit TIF functions enable businesses to merge, split and re-organise documents electronically so working through a batch of paper documents is quick and easy.

https://player.vimeo.com/video/120782347

Efficient document management software makes better workflow management. When businesses add a document to PaperLess, the document also has a unique number, which means your colleagues can easily locate a document at a later stage by entering this document’s unique number. Businesses can use the Scanning menu to add one or more documents at a time and control the scanner from PaperLess. Any twain compatible standard scanner at 300 DPI will work with PaperLess.

Not only document scanning software, PaperLess is also a piece of document storage software. PaperLess stores all your documents, both accounting and business documents, in separate folders in the PaperLess workspace so companies can keep their data secure.

Getting data automatically captured… how does it work?

PaperLess document scanning software uses two layers of OCR (Optical Character Recognition) technology to extract the relevant data from your invoices by using Automatic Invoice Recognition. PaperLess handles multiple suppliers with multiple document formats, and also supports XML invoices. Automatic Invoice Recognition saves time and reduces manual errors so workflow management in your organisation is more efficient.

After running automatic invoice recognition, businesses can post accounting transactions with the relevant documents attached directly from PaperLess into their existing accounting applications. PaperLess integrates seamlessly with Sage 50 and Sage 200 and many other popular accounting applications. The synchronisation happens instantly in the background. There is no need for companies to give up their accounting applications in order to go paperless. Colleagues can view the accounting transactions stored in the Accounting Archive folder at a later stage.

What our clients say about PaperLess

“be able to track our invoices more efficiently and with a cost saving to the business…This saves a lot of time trying to find old invoices in the paper archive”

Andrew Barlow, Management Accountant & Acting Financial Controller.

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Invoice Retrieval directly from within Sage transaction lines. How does that work?

How much times would you save if you had all your documents directly linked to your Sage transactions?

Now that is possible, with PaperLess Document Management for Sage you can have all your documents organised and easily accessible by having them directly linked to the corresponding transactions in Sage 50 Accounts, Sage 200c, Sage 200 Standard, Sage 200 Standard Online and Sage 200 Extra Online, allowing you to save time and money while increase productivity and efficiency levels.

TAKE A LOOK AT THIS 30 SECONDS VIDEO TO FIND OUT MORE ABOUT PAPERLESS DOCUMENT MANAGEMENT FOR SAGE.

https://player.vimeo.com/video/130187122

Book your Free Online Demo and find out why PaperLess has become the preferred choice of Sage users across UK and Ireland. During the Online Demo you will be also able to see:

• How can you easily have all documents linked to Sage transactions and look them up directly from Sage?
• How you can post transactions directly from PaperLess into Sage and automatically update numerous fields?
• How you can have all your accounting and non-accounting documents digitally stored and organised, with secure online access to you, your employees and clients?

Booking your Free Online Demo is Simple, Smart and Secure, just click here and send us an email so that we can schedule it accordingly to your best convenience. See now why PaperLess has been chosen to be present in more than 1700 sites across Europe and how we help our clients to save time and money, while increasing company’s productivity and profitability.

What our clients say about PaperLess

“be able to track our invoices more efficiently and with a cost saving to the business…This saves a lot of time trying to find old invoices in the paper archive”

Andrew Barlow, Management Accountant & Acting Financial Controller.

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

GDPR compliance made easy with PaperLess Document Management

On 25 May 2018, the EU General Data Protection Regulation (GDPR) came into force, reflecting the importance of data protection in our increasingly digital world. In order to comply with the new regulation companies are changing the way data is processed and documents are managed.

This is particularly important for Finance Departments that due to the nature of the data processed, need to find a way to keep the information organized and secure. The new regulation replaces the existing patchwork of directives and national legislation and brings a degree of long-anticipated consistency to the data protection landscape in Europe.

In order to comply with the new legislation, companies are relying on document management technology to keep track of the data they process ensuring that it is kept safe and that is only accessed by authorized personnel.

So, what is the choice of Sage users to better comply with GDPR rules and, at the same time, automate document management processes?

Well, the preferred choice of Sage users for this has been PaperLess Document Management, a software that integrates seamlessly with Sage 50 Accounts, Sage 200c, Sage 200 Standard, Sage 200 Standard Online and Sage 200 Extra Online bringing together Automatic Invoice Recognition, Online Document Approval, Look-up of Documents from within Sage and allows users to keep control over who has access to the documents.

https://player.vimeo.com/video/130187122

So, how can PaperLess help you be GDPR compliant?

• PaperLess manages accounting and other documents in a structured manner. That step alone gives control over those documents minimizing the risk of loss or unauthorised access.
• PaperLess does not print anything, therefore reducing the risk of personal data on “paper” being misused. Alternatively, the document would be printed and manually moved around or emailed leaving a trail of potentially personal data all over the place.
• Document Flow does not email any documents. Only those involved in “the flow” are aware and have access to the process. The document is held centrally by PaperLess on the customers server. Any personal data contained in the document never moves.
• PaperLess stores all data on the customers local server. This removes the risks of online storage, location and related access issues.
• Only those authorised to look at documents are able to.
• For non-accounting documents, PaperLess Other Documents archive enables very precise categorisation of documents which can be used to control who can or cannot see them.

With PaperLess software users can only access documents after logging in to the system with their username and password. This password is unique to the user and has a minimum number of alphanumeric characters to ensure that users choose passwords with a strong security level. PaperLess also has available the Secure Mode to “lock down” who can access documents on file level so that you are sure all data is kept sage.

For non-accounting documents, PaperLess Other documents archive allows users to send documents for approval, meaning that you will have logged who has seen the documents and who has access to them. By taking a simple report you can have a quick overview of who has access to the different folders and quickly set further restrictions.

What our clients say about PaperLess

“be able to track our invoices more efficiently and with a cost saving to the business…This saves a lot of time trying to find old invoices in the paper archive”

Andrew Barlow, Management Accountant & Acting Financial Controller.

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Is Going PaperLess really that hard?

Well, for Sage users the answer is NO, not at all… Simply because Sage users are now benefiting from the seamless integration between Sage 50 Accounts, Sage 200c, Sage 200 Standard, Sage 200 Standard Online and Sage 200 Extra Online with PaperLess Document Management. With a built-in OCR software for Sage, Sage users can now go PaperLess and at the same time benefit from automatic data capture, online document approval and look-up of documents directly from Sage.

Nowadays, people are always searching for ways to help the environment and save money. By using PaperLess Account Management and PaperLess Office Software you can become a more eco-friendly office and save a pretty penny.

You may be shaking your head thinking that there is no way that your business or office could go paperless. I know, we have all grown up to depend on paper, but the truth is that it is 2018 and now everyone is starting to depend on technology. It’s time to move on. Creating a Paperless Office is easy and affordable, not to mention a lot more efficient.

Find out more by taking a look at some of our videos or Visit PaperLess Website

https://player.vimeo.com/video/120782347

Actually, the phrase “PaperLess office” has been creating quite a buzz. It is very easy to see why, though. There are many advantages to going paperless such as:

• Full Document Management Automation
• No need for manual data input
• Complete audit trail of the approval process
• Look-up of documents directly from Sage transaction lines
• Increased Productivity Levels
• Increased Competitive Advantages

How Do I Start PaperLess Account Management?

It really is easy. All you have to do is get in touch with us so we can help you find the best solution for your company needs.

What our clients say about PaperLess

“be able to track our invoices more efficiently and with a cost saving to the business…This saves a lot of time trying to find old invoices in the paper archive”

Andrew Barlow, Management Accountant & Acting Financial Controller.

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Going PaperLess with Document Management for Sage

Accountants, Finance Directors, CFO’s and many other Sage users are looking for an efficient and user-friendly solution that allows them to have a paperless bookkeeping environment while automating their document management processes. PaperLess integrates seamlessly with Sage 50 Accounts, Sage 200c, Sage 200 Standard, Sage 200 Standard Online and Sage 200 Extra Online to improve your bookkeeping efficiency by saving time on accounting document management and reducing manual data entry with a powerful OCR engine that integrates seamlessly with Sage.

Take a look at the video and find out how to go PaperLess in Sage or Visit PaperLess Website to Know more about PaperLess Document Management for Sage

https://player.vimeo.com/video/120782347

Thousands of users across Europe are using PaperLess technology to work securely and efficiently with their clients. PaperLess allows Sage users to upload and approve documents, view transactions in Sage with the relevant documents attached, and use Automatic Invoice Recognition to reduce manual data entry.

• Automatic Invoice Recognition
• Automatic Posting of Invoice onto Sage
• Automatic Detection of Duplicate Invoices
• Automatic Processing of Emailed Invoices
• Automatic Invoice Approval Flows
• Lookup of Documents Directly from within Sage

What our clients say about PaperLess

“be able to track our invoices more efficiently and with a cost saving to the business…This saves a lot of time trying to find old invoices in the paper archive”

Andrew Barlow, Management Accountant & Acting Financial Controller.

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com