Document Management with built-in Online Invoice Approval now available for Finance teams…

Companies can now enjoy hassle-free workflow management with PaperLess Document Management for Sage 50 Accounts, Sage 50c, Sage 200c, Sage 200 Standard Online and Sage 200 Extra Online. PaperLess enables businesses to manage all their electronic documents and complete the workflow process by using automatic invoice recognition, workflow approval and many other smart features in PaperLess software. PaperLess also offers seamless fast integration with Sage and other accounting applications, meaning organisations do not need to give up their current accounting application in order to go paperless.

Thousands of Finance Professionals in Europe have found PaperLess Software a helpful solution to work securely and efficiently with their clients. With PaperLess, accountants can manage all their documents and working papers, clients’ documents and their workflow approval process both internally and with clients.

https://player.vimeo.com/video/124496807

PaperLess integrates with Sage 50 Accounts, Sage 200 Business Suite and Sage 200 Extra Online so that Finance Professionals can upload and approve documents, view transactions created in Sage with the relevant documents, and use invoice recognition for Sage to reduce manual data entry and manual errors.

With over 1700 installations in Europe, businesses are also using PaperLess for better workflow management within the organisation.

1. Simple workflow management

PaperLess office software is easy to use for efficient electronic document management. Documents can be added from emails or computer to the PaperLess workspace. Digitise any paperwork as early as possible in the workflow process by scanning them into the PaperLess workspace.

Since PaperLess integrates with many popular accounting applications such as Sage, there is no need to give up your existing accounting application in order to use PaperLess. After the documents are ready, you can post them from PaperLess directly into Sage.

2. Smart workflow management

PaperLess automatic invoice recognition extracts all the necessary data from invoices. It is quick to run the invoice recognition. This function allows businesses to create a customised template for each supplier so it saves time to edit accounting lines every time you receive an invoice from the same supplier.

When the invoices are posted to Sage, you can view them both in Sage and in the PaperLess Accounting Archive. Transactions can be posted with the relevant documents attached from PaperLess into Sage and can be viewed at a later stage in PaperLess.

3. Secure workflow management

The PaperLess Document Approval function is critical for a better workflow management. Companies can assign both accounting and other documents to responsible colleagues within the PaperLess workspace, so they are able to view, approve, and notify each other without sending documents back and forth via emails.

Remote Access allows organisations to work with their team anywhere and anyplace via the Internet without compromising security. Secure user rights give different levels of access rights to certain folders for certain colleagues. This is useful especially when a team would like to collaborate in a project but do not want others to view accounting documents.

Invoice Management for Sage with Approval Software – How does it work?

Sage is a credible and comprehensive accounting application to manage all your accounting transactions. Customers have been looking for a Sage add-on solution that integrates with Sage and offers invoice approval function for Sage so that it is convenient to approve purchase invoices among the assigned colleagues prior to posting into Sage.

PaperLess provides you with a secure way to ensure that your purchase invoice approval for Sage can be monitored the way your organisation works. Once the approval process is finished you can make a final confirmation on the transactions, and amend any accounting lines in the transaction voucher prior to posting into Sage.

There are many benefits to have invoice approval for Sage function in a PaperLess account management solution that also integrates with Sage. This means that any document which requires approval can be tracked through the approval process or even the entire work flow process. All purchase invoices can be managed and approved for Sage within the PaperLess workspace. More importantly, audit trail is clear for all users’ approvals.

PaperLess invoice approval for Sage is fast and secure as you can always see both the Sage transaction and the preparation in PaperLess. No time is wasted waiting for synchronisation as it is instant. Since you can move the document around without leaving the accounting lines, data entry is quick so you save a considerable amount of time by viewing all the data in one go.

Alternatively, PaperLess also allows you to approve other documents for Sage besides the invoice approval functionality. This means that the people within an organisation who are involved in the non-accounting document approval process have no requirement to have access to Sage. The entire electronic documents management such as purchase orders, expenses, and holiday forms can be handled by the Paperless Other Documents Archive. Therefore, it is more efficient to manage and approve both purchase invoices and non-accounting documents within one workspace than in different places.

WHAT OUR CLIENTS SAY ABOUT PAPERLESS

“PaperLess has brought filing into the 21st century.”

Bénédicte Mermet at Frenger International

“PaperLess is a great system to use as it is a lot faster than approving the pile of paper”

Nicholas Reyes-Ramirez, Finance Assistant

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Leading Provider of International Management Services increases Productivity by 50% with Invoice Processing for Sage

“SPEEDY ACCESS TO THE INVOICES ALLOWS FASTER ANSWERS TO CLIENTS AND AUDITORS”

Bénédicte Mermet at Frenger International

Higher data accuracy, less time spent printing and storing invoices, lookup of accounting documents directly from within Sage are among some of the main benefits of PaperLess Invoice Processing Software for Sage identified by Frenger International. With 50% increase on productivity levels the representative of the leading provider of International Development & Management of Foreign Subsidiaries Services, Bénédicte Mermet, considers that “PaperLess has brought filing into the 21st century.”

With a large number of purchase invoices to process on a daily basis, Frenger needed a solution that would allow the company to reduce time spent on manual data entry and that, at the same time, would increase data accuracy levels. PaperLess was the solution that offered this and a lot more, including the automatic link of documents to transactions in Sage and the retrieval of documents via a simple lookup from within Sage.

With the implementation of PaperLess Invoice Management software Frenger’s team no longer have to spend time on either archiving documents, since this is now done automatically by PaperLess, or on having to go through the paper archive to find documents since retrieval is now done via a simple lookup from within Sage. “A unique feature of PaperLess software that I could not find on any other document management provider,” says Bénédicte Mermet.

Take a look at the video to find out more about PaperLess Invoice Processing Software for Sage

https://player.vimeo.com/video/120782347

Frenger International estimates that PaperLess brought significant savings in areas such as data entry, reconciliations, printing and filing “allowing more time for more productive and meaningful tasks” says Mermet. The company representative adds that “the speedy access to the invoices allows faster answer to clients and auditors” and with time used more efficiently, internal resources can be used for other projects rather than concentrated on a particular client.”

To know more about Frenger International click here

To know more about PaperLess click here

Everyman Media Group increases productivity by 10% by approving invoices On-The-Go with PaperLess Document Management for Sage

“PaperLess is a great system to use as it is a lot faster than approving the pile of paper”

Nicholas Reyes-Ramirez, Finance Assistant

Everyman Media Group’s success translated into a significant increase on the number of transactions processed by the Finance Department, originating an overload of paperwork and delays on suppliers’ payments. With the implementation of PaperLess Document Management, the Group aim was to increase efficiency on invoice processing routines and approval processes so that suppliers could be paid sooner. Goals clearly achieved with the added benefit of a 10% increase in productivity levels.

The document management solution created by Sage Developer – PaperLess Europe – gave the independent cinema group the possibility to have a more efficient system of processing invoices, with PaperLess Automatic Invoice Recognition and to approve them on the go with PaperLess Online Invoice Approval. Powerful automation features that integrate seamlessly with Sage and that for Nicholas Reyes-Ramirez, Finance Assistant at Everyman Media Group, make “PaperLess a great system to use as it is a lot faster than approving the pile of paper.”

With faster payments to suppliers and less paperwork to go through Everyman Media has not only achieved the goals set when implementing PaperLess but even surpassed them with PaperLess Company Inbox. This powerful feature gives the client access to Full Automation of Emailed Purchase Invoices, so for certain suppliers that send regular monthly bills for the same amount and for the same venues the system processes them in a fully automatic manner. All it requires is a quick review and then invoices can be sent for approval and then payment.

“PaperLess is so easy to use… and makes processing invoices a lot faster…” says Reyes-Ramirez, with the added advantage that PaperLess automatically detects duplicated invoices, meaning that the finance team can process invoices and have a safeguard that they are not processing the same invoice more than once.

The way the entire implementation process developed makes PaperLess Europe extremely pleased with the results achieved. From the beginning everything went smoothly and the customer just required one onsite training session so that the staff members could know how to use the system and to exploit the full potential of everything PaperLess software could offer them.

With PaperLess Software productivity levels are now higher as things became more efficient. There are also less suppliers unhappy as invoices are easily sent for approval to the correct person who, if not in the office, can simply access PaperLess remotely and approve the required documents. Reyes-Ramirez also considers important to mention that the “approval reports make it easier to view who has outstanding invoices” so that reminders can be sent ensuring a smooth invoice approval process.

To know more about Everyman Media Group click here

To know more about PaperLess click here

WHAT OUR CLIENTS SAY ABOUT PAPERLESS

“be able to track our invoices more efficiently and with a cost saving to the business…This saves a lot of time trying to find old invoices in the paper archive”

Andrew Barlow, Management Accountant & Acting Financial Controller.

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Leading UK pipework systems saves hours of work per week by implementing PaperLess Document Management

Faster invoice processing routines, greater accuracy in the bookkeeping process and no more time spent on manual paper filing are just some of the main experienced by JACOB, the UK leading company in pipework systems, who also considers the purchase invoice approval system of PaperLess as an invaluable feature.

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The leading UK company in pipework systems that has the largest warehouse of its kind in Europe – JACOB – needed a solution that would allow the entire team to have a complete overview of all documents received, and at the same time automatically retain an archival history of all contacts with the customers without having to spend time filing paperwork.

After looking at several options, PaperLess Document Management software was the chosen solution because besides giving answer to the company’s needs, it also offered a seamless integration with Sage 50 Accounts. This meant that JACOB’s team could also have access to Automatic Invoice Recognition, with all documents automatically stored and linked to the transaction lines in Sage 50.

The integration between PaperLess and Sage allows the retrieval of a document by doing a simple look-up directly from within Sage, meaning no more time spent on manual filing. However, for Paul Adams, from JACOB Accounts Team, “the main change is that we have a central filing system that can be accessed by everybody without the need to (mis-)file paperwork, and greater control of both the Sales and Purchasing systems.”

With PaperLess software the entire team at JACOB can see incoming enquiries, meaning that they all get dealt with and everyone can see the progress of sales enquiries, and can each help with the caseload. Documents can also be easily sent for approval within the PaperLess system, and it is easy to keep track of the status of each one of them, something clearly valued by Paul Adams who considers that PaperLess has “become an essential platform” for the company’s activity.

Besides providing the means for greater control of Sales and Purchasing, for the company’s representatives PaperLess is also allowing them to save time and achieve greater accuracy levels in the bookkeeping process. Significant time savings were achieved by simply removing the necessity for manual paper filing as well as by the reduction of time spent on manual data input with PaperLess Automatic Invoice Recognition.

For JACOB, using PaperLess to process incoming purchase invoices was relatively easy and customer receipts are generally much easier to process using PaperLess. As when implementing any new software solution that changes routines, some adjustments were needed, like for example a change to the invoice layout by JACOB’s parent company increased invoice recognition success rate even further.

An implementation project where client’s expectations were clearly fulfilled, with the company considering that even after the implementation of PaperLess, they are still able to upgrade as usual to latest Sage versions, as PaperLess (as Sage Integrator) are quick to comply with new Sage versions. Paul also considers that PaperLess software upgrades are good with their improvements and new functionality, but wishes that one of the new features, recognition and automatic archiving of non-accounting documents, were available with Standard User license, making the pricing of such new software feature more competitive. Recognition of documents requires Bookkeeper User license.

Overall for JACOB the fact that PaperLess enabled them to have a central filling system, with all Purchase Invoices automatically archived and where the entire team can easily view all incoming documents and act upon them when necessary, are some of the main benefits PaperLess software brought to the company.

This client also stresses the importance of PaperLess Invoice Approval in their activity, with the authorisers being able to have quick access to purchase invoices needing approval and to approve or request changes with ease. The integration with Sage means that both invoices and the complete audit trail of the approval process are automatically linked to Sage, that these can be easily retrieved by doing a simple document look-up from Sage transactions or alternatively, from within PaperLess’ powerful Accounting Archive.

To know more about JACOB click here

To know more about PaperLess click here

What our clients say about PaperLess

“be able to track our invoices more efficiently and with a cost saving to the business…This saves a lot of time trying to find old invoices in the paper archive”

Andrew Barlow, Management Accountant & Acting Financial Controller.

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Case Study – 5% Productivity Increase by Going PaperLess

Transparency for all invoices with the ability to check any invoice at any time, with the accounts team no longer having to double check where the invoices are located, together with the fact that the invoice approval process is now fully digital, are among some of the factors that explain at least 5% increase in productivity levels as well as significant time savings across the entire accounts department.

“I have to say I am pleased with PaperLess” – Robert Parker, Micronclean Managing Director

In order to ensure 100% visibility of the status and location of the invoices once received, Micronclean was keen to partner with an innovative company that could offer a solution in line with their culture of innovation. The Document Management solution for Sage 200 created by Sage Developer, PaperLess Europe, proved to be the best choice, with Micronclean experiencing significant time savings right from the start and to “be able to track our invoices more efficiently and with a cost saving to the business” says Andrew Barlow – Management Accountant & Acting Financial Controller.

Take a look at the video to know more about the Document Management Solution implemented by Micronclean

https://player.vimeo.com/video/120782347

The satisfaction levels with the solution implemented are high, with the Acting Financial Controller stating that “we now have complete visibility on the status of the invoices and we are extremely happy with the PaperLess system.” For Christine Cram – Purchase Ledger Controller – the fact of PaperLess software being so “straightforward to use and allowing users to access remotely is a major advantage” together with the fact that “we are now able to produce documents for management and auditors in a more professional manner.”

To know more about Micronclean click here

To know read the full version of the Case Study click here

What our clients say about PaperLess

“be able to track our invoices more efficiently and with a cost saving to the business…This saves a lot of time trying to find old invoices in the paper archive”

Andrew Barlow, Management Accountant & Acting Financial Controller.

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

How one of UK’s leading provider of sterile and non-sterile consumables, Micronclean, increased productivity levels by more than 5% with PaperLess Document Management?

“The efficiency of the purchase ledger function has increased substantially since implementing PaperLess with increased control of documents and audit trails being the biggest advantages.” – Christine Cram – Purchase Ledger Controller

Transparency for all invoices with the ability to check any invoice at any time, with the accounts team no longer having to double check where the invoices are located, together with the fact that the invoice approval process is now fully digital, are among some of the factors that explain at least 5% increase in productivity levels as well as significant time savings across the entire accounts department.

As one of the UK’s leading providers of a range of sterile and non-sterile consumables, Micronclean have over 400 people distributed across three main production sites. Due to the size and geographical dispersion, the company was being unable to maintain visibility of where the invoices were, the status of the approval process and the issues within said invoices.

“I have to say I am pleased with PaperLess” – Robert Parker, Micronclean Managing Director

In order to ensure 100% visibility of the status and location of the invoices once received, Micronclean was keen to partner with an innovative company that could offer a solution in line with their culture of innovation. The Document Management solution for Sage 200 created by Sage Developer, PaperLess Europe, proved to be the best choice, with Micronclean experiencing significant time savings right from the start and to “be able to track our invoices more efficiently and with a cost saving to the business” says Andrew Barlow – Management Accountant & Acting Financial Controller.

With PaperLess Software, Micronclean can now have easy access to all documents and also keep control over the entire document approval process, something particularly important when considering that the company has over 400 employees spread across multiple locations, who with PaperLess can easily and securely exchange, view and approve all documents via the Internet.

The accounts team is now able to easily keep track of documents pending approval and, when needed, take the necessary steps to ensure approval deadlines are met. Retrieval of the audit trail of the entire approval process is easy since all documents, and corresponding approval audit trail, can be easily accessed directly from within Sage 200 or via PaperLess Accounting archive.

The satisfaction levels with the solution implemented are high, with the Acting Financial Controller stating that “we now have complete visibility on the status of the invoices and we are extremely happy with the PaperLess system.” For Christine Cram – Purchase Ledger Controller – the fact of PaperLess software being so “straightforward to use and allowing users to access remotely is a major advantage” together with the fact that “we are now able to produce documents for management and auditors in a more professional manner.”

To know more about Micronclean click here

To know more about PaperLess Document Management click here

What our clients say about PaperLess

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Case Study – Managing Documents Across Multiple Offices

With Real Group having activity in two separate offices and the finance function centralized in one office, the company soon realized that suppliers were sending invoices to both offices and that invoices were getting lost or being duplicated between the offices. Besides this, the invoices needed to be authorised by people at both locations and these routines were leading to confusion and lack of control.

Being a Sage Developer, PaperLess Europe offered the seamless integration with Sage that Real Group was looking for. With PaperLess Document Management for Sage, Real Group now has full visibility over the status of their invoices, when they arrived, when they were authorised and what comments and notes were made by the different people involved in the approval process.

https://player.vimeo.com/video/194366459

Due to the client’s unique needs, PaperLess took the integration even further and, together with LandLord Manager, made the necessary developments to ensure that Real Group could process property/supplier invoices via Landlord Manager so that landlord sales invoices could be created automatically, with no need to re-key the information.

Gary Robinson, Real Group’s Representative, considers that “the use of paperless has helped tremendously… We can now see when the document was received, added to the system and the workflow allows the authorisation to be controlled…” something particularly important to this client who needs to have invoices approved across multiple locations and was struggling to keep control over this process.

The increased control over the invoice processing routines allowed Real Group to significantly reduce the number of duplicate and lost invoices while at the same time increase the invoice approval speed. With no more need for boxing up documents, PaperLess has also allowed the company to reduce copying, printing, filing and storage costs.

What is PaperLess Software and why is it becoming the preferred choice among Sage users?

Well, because PaperLess Document Management for Sage integrates seamlessly with Sage 50 Accounts, Sage 200 Business Suite and Sage 200 Extra Online so that managing all financial documentation is a breeze. It is easy for users to learn to use PaperLess so they can manage their documents in a more efficient way. PaperLess enables users to follow through the entire electronic document management for Sage routine in an organisation.

With thousands of Sage users across United Kingdom and Ireland, PaperLess software is a powerful solution that uses automatic invoice recognition, automatic processing of emailed invoices and automatic matching and closing of purchase orders, together with electronic document flow and online invoice approval to improve the efficiency of your accounting software, allowing you to have all your documents directly linked to the corresponding transactions.

What our clients say about PaperLess

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Case Study – Automatic Detection of Duplicate Invoices for Sage…

With Real Group having activity in two separate offices and the finance function centralized in one office, the company soon realized that suppliers were sending invoices to both offices and that invoices were getting lost or being duplicated between the offices. Besides this, the invoices needed to be authorised by people at both locations and these routines were leading to confusion and lack of control.

https://player.vimeo.com/video/194366459

Being a Sage Developer, PaperLess Europe offered the seamless integration with Sage that Real Group was looking for. With PaperLess Document Management for Sage, Real Group now has full visibility over the status of their invoices, when they arrived, when they were authorised and what comments and notes were made by the different people involved in the approval process.

Gary Robinson, Real Group’s Representative, considers that “the use of paperless has helped tremendously… We can now see when the document was received, added to the system and the workflow allows the authorisation to be controlled…” something particularly important to this client who needs to have invoices approved across multiple locations and was struggling to keep control over this process.

The increased control over the invoice processing routines allowed Real Group to significantly reduce the number of duplicate and lost invoices while at the same time increase the invoice approval speed. With no more need for boxing up documents, PaperLess has also allowed the company to reduce copying, printing, filing and storage costs.

What our clients say about PaperLess

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

How is UK’s largest privately-owned hosting provider going PaperLess?

The seamless integration between PaperLess Document Management and Sage allowed the UK’s largest, privately-owned, hosting provider to reduce their environmental footprint while freeing up time for their finance and purchasing teams. UKFast is now automatically extracting data from invoices and posting them in addition to automatically linking documents to Sage transactions, meaning easy access to all accounting documents directly from within Sage.

UKFast is the UK’s largest privately-owned hosting provider with over 18 years’ experience in cloud and dedicated hosting. Founded in 1999, the company has experienced significant growth throughout the years and the team has grown to over 280-strong.

https://player.vimeo.com/video/120782347

In order to speed up invoice processing routines, internal approval processes, have easy access to archived invoices and get an overall automation of invoice processing routines, UKFast decided to implement PaperLess Document Management for Sage 200 Business Suite. So far, PaperLess has allowed the company to authorise payments in a more time and paper efficient manner, freeing up more time for finance and purchasing teams and also reduce the company’s environmental impact in terms of the amount of paper used.

What our clients say about PaperLess

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

How is UK’s largest privately-owned hosting provider freeing up time for the finance team while reducing their carbon footprint?

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

The seamless integration between PaperLess Document Management and Sage allowed the UK’s largest, privately-owned, hosting provider to reduce their environmental footprint while freeing up time for their finance and purchasing teams. UKFast is now automatically extracting data from invoices and posting them in addition to automatically linking documents to Sage transactions, meaning easy access to all accounting documents directly from within Sage.

UKFast is the UK’s largest privately-owned hosting provider with over 18 years’ experience in cloud and dedicated hosting. Founded in 1999, the company has experienced significant growth throughout the years and the team has grown to over 280-strong.

In order to speed up invoice processing routines, internal approval processes, have easy access to archived invoices and get an overall automation of invoice processing routines, UKFast decided to implement PaperLess Document Management for Sage 200 Business Suite. So far, PaperLess has allowed the company to authorise payments in a more time and paper efficient manner, freeing up more time for finance and purchasing teams and also reduce the company’s environmental impact in terms of the amount of paper used.

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease” says UKFast Finance Director, Joseph Ryland, when asked about PaperLess software, reflecting the high satisfaction levels with PaperLess across the entire company.

The document management solution created by PaperLess Europe, a Sage Developer, integrates seamlessly with Sage 50 Accounts, Sage 200 Business Suite and Sage 200 Extra Online. With PaperLess, UKFast is now able to better manage the challenges posed by the company’s growth, with the automation of the invoice approval process seen as the next step forward.

Click here to learn more about Sage Developer’s solution to automate document management processes.

In order to face these challenges, the company decided to add PaperLess Document Flow to its license so documents can be sent for approval using PaperLess software. This module allows the company to automate document flow based on supplier, project, department or cost unit responsible, meaning that when Automatic Invoice Recognition is run, the system will automatically know where the invoices need to be sent, speeding-up the invoice approval process even further.

Also, by using PaperLess Document Flow for Sage, UKFast now has the entire audit trail of the invoice approval process directly linked to Sage transactions. Ryland sees this as “a great addition to the software when we get it in full swing” with users being able to retrieve documents, accounting information and the entire approval history in a matter of seconds, just by doing a simple look-up from within Sage.

The reduction of paper consumption and easy access to archived invoices as opposed to folders and hard copies were among some of the main goals that led to the implementation of PaperLess software by UKFast. As well as many other benefits, the company considers these goals to have been fully achieved and believes the gains will go even further with the implementation of the document flow module.

• To know more about UK Fast click here
• To know more about PaperLess click here

What our clients say about PaperLess

“The use of PaperLess has helped tremendously… We can now see when the document was received, added to the system and the workflow allows the authorisation to be controlled…”

Gary Robinson, Real Group’s Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

Contact Us

Email: info@paperlesseurope.com

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