Attaching Invoices directly into Sage now available for UK Sage users!

Imagine how it would be and how much time you will save if you could have all your documents directly linked to your Sage transactions and retrieve them by doing a simple lookup directly from Sage transaction lines.

Now that is possible, with the seamless integration between PaperLess Document Management and Sage you can have all your documents organised and easily accessible by having them directly linked to the corresponding transactions in Sage 50c, Sage 200c, Sage 200 Standard and Sage 200 Extra Online.

PaperLess software is a Sage certified Document Management solution created by Sage Platinum Developer Partner, PaperLess Europe, that is allowing Sage users across UK and Ireland to automate their document management processes and invoice processing routines

Take a look at this 30 second video to find out more about PaperLess Document Management for Sage.

https://player.vimeo.com/video/130187122

Book your Free Online Demo and learn how to exploit the full potential of your accounting system with PaperLess, a powerful software solution that integrates seamlessly with your Sage accounting package:

• How can you easily have all documents linked to Sage transactions and look them up directly from Sage.
• How you can post transactions directly from PaperLess into Sage and automatically update numerous fields.
• How you can have all your accounting and non-accounting documents digitally stored and organised, with secure online access to you, your employees and clients.
• How you can have Online Invoice Approval seamless integrated with your Sage Accounting package.

Booking your Free Online Demo is Simple, Smart and Secure, just click here. See now why PaperLess has been chosen to be present in more than 1700 sites across Europe and how we help our clients to save time and money, while increasing company’s productivity and profitability.

… so much more than a simple Document Management Solution, with all the quality that only a Sage Platinum Developer Partner can offer…

WHAT OUR CLIENTS SAY ABOUT PAPERLESS

“PaperLess has brought filing into the 21st century.”

Bénédicte Mermet at Frenger International

“PaperLess is a great system to use as it is a lot faster than approving the pile of paper”

Nicholas Reyes-Ramirez, Finance Assistant

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Is The Paperless Office Possible?

For 30 years we’ve been waiting for the dodgy scrap metal dealer to collect the company’s metal filing cabinets, dump them in the back of his rusty van, and drive them off to be crushed.  Whilst we’ve been patiently sifting through invoices, indexes, and information, all printed on thinly sliced pieces of forest, we are no closer to the paperless office than we were when the PC was born and people first started speculating what “the office of the future” would look like.

So here we are in 2018… have we achieved the paperless office?  Are we at least any closer?  Not by a long shot! The fact is, every decade the problem gets infinitely worse.  We are still spending hours a week sifting through endless rows of grey, rattling file cabinets and countless yellow file folders (you know the ones, with the curling corners) dreaming of the day when we will be able to find the pages we need in a matter of seconds. We still envision a day when computers will make our working environment streamlined and organised. Businesses are constantly facing pressure to improve efficiency, reduce costs and optimise processes.

Now we’ve all heard about document scanning and digital filing. Scan it and file it. Awesome right? Wrong!  Content Chaos still dominates most offices!  Even with electronic documents!

In a ‘Now’ World when we expect information immediately, quotes in seconds and instant responses, companies who have just shifted their filing system from paper to digital are still suffering from the same drag on productivity.

We’ve only shifted the problem from trying to remember which folder in the cabinet we filed that darn contract in, to which folder on the darn C:\drive!

Putting information INTO a system is one thing. Getting information OUT is entirely another.

Companies with efficient document management systems to manage their paperwork — whether in the cloud or on-premise — operate at a vastly superior level compared to those that still rely on methods that harken back to the dark days of physical file cabinets and traditional digital folders.

What our clients say about PaperLess

“be able to track our invoices more efficiently and with a cost saving to the business…This saves a lot of time trying to find old invoices in the paper archive”

Andrew Barlow, Management Accountant & Acting Financial Controller.

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Invoice Processing Automation for Sage… This is how it is done!

Well, the first thing you need to do if you want to speed-up invoice processing routines is to look for an OCR software that integrates with your accounting software. This is the only way for you to get all data automatically extracted from the invoices and cross referenced with the settings you have defined for each one of your suppliers in your accounting package.

OCR stands for Optical Character Recognition technology which is becoming part of the daily routines of any finance professional dealing with a large number of documents. Usually companies using this type of technology are the ones who focus on increasing productivity margins in order to gain competitive advantages.

Want to know more about OCR for Sage 50 Accounts, Sage 200 Business Suite and Sage 200 Extra Online?

https://player.vimeo.com/video/116341533

What to do with all the data extracted from the documents?

Well that is where things get more complicated, if the OCR engine you are using only extract the data and does not integrate with the software you are using for your accounts, you end up having to copy and paste it into the fields where you want to have that data placed. That is why integration with your accounting software is key to ensure that you fully exploit all the potential your OCR engine has to offer.

The trend among Sage users is to implement the Sage Developer’s Solution – PaperLess Document Management with OCR Software – which due to the seamless integration with Sage 50 Accounts, Sage 200 Business Suite and Sage 200 Extra Online enables Sage users to fully automate their invoice processing routines.

PaperLess document management software uses two layers of sophisticated OCR (Optical Character Recognition) technology to recognise the information on your invoices. With Automatic Invoice Recognition, PaperLess document imaging system extracts the relevant data from the invoices quickly so that organisations can save time and reduce manual data entry.

The integration between PaperLess and Sage even makes it possible to automatically checks for duplicate transactions when running invoice recognition for better document management. After the invoice recognition extracts the relevant data from invoices to PaperLess, users can edit accounting information and send accounting transactions to other team members for approval.

Full Document Management Automation now also available for Sage users…

What our clients say about PaperLess

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

How is OCR Technology changing Document Management Routines?

Efficient Document Management saves organisations time and money while reducing manual data entry and speeding-up internal processes. Now with built-in OCR technology, Document Management software is also playing a major role on allowing companies to automate their data input processes, saving them time and money while increasing data accuracy levels.

To achieve this automation and gain competitive advantages, Finance Professionals, CFO’s, Accountants and Bookkeepers using Sage 50 Accounts, Sage 200 Business Suite and Sage 200 Extra Online are adopting PaperLess software, a solution seamless integrated with Sage, developed by Sage Developer, PaperLess Europe, that offers Automatic Invoice Recognition with two layers of OCR (Optical Character Recognition) technology to extract the relevant data from your invoices into PaperLess, which will then be sent to other colleagues for approval within the same workspace.

Take a look at the video to know more about PaperLess Software Automatic Invoice Recognition for Sage works or Visit PaperLess Website

https://player.vimeo.com/video/94508662

Businesses have been relying heavily on manual invoice processing. Dealing with paper invoices can be time consuming and can cause many human errors with manual data entry. Some companies are still using the traditional methodology Scan to Archive, which means they only digitise invoices for archiving purpose. Unfortunately, countless manual errors happen because of the old fashion way of processing paper invoices in an organisation. The latest methodology Capture>Process>Archive has become the most efficient way for invoice processing. PaperLess captures your invoice data by digitising paper invoices at an early stage of the workflow process.

Every business deals with invoices, so efficient invoice processing is crucial for running a profitable business. After several months, invoices from previous months may still be pending and without approval. Entering large amount of data from the invoices into your computer can be so tedious that manual mistakes are unavoidable.

For companies that receive many invoices from the same supplier on a regular basis, PaperLess efficient invoice processing creates customised invoice template for a particular supplier. Next time you run automatic invoice recognition on the same supplier, there is no need to edit the accounting lines over and over again.

PaperLess makes invoice processing simple and smart. After invoices have been digitised and edited in PaperLess, businesses can post batches of invoices directly into their existing accounting applications. PaperLess integrates seamlessly with Sage 50 Accounts, Sage 200 Business Suite, Sage 200 Extra Online and many other popular accounting applications, so the synchronisation of invoice recognition for Sage happens instantly in the background.

What our clients say about PaperLess

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Document Management Automation – From Invoice Processing to Automatic Workflows

Companies and especially Finance Departments are looking for an efficient and simple solution for processing their accounts in Sage. PaperLess improves your accounts process by effectively reducing manual data entry work with a powerful OCR Software and posting all types of transaction directly into Sage 50 Accounts, Sage 200 Business Suite and Sage 200 Extra Online from the PaperLess workspace.

https://player.vimeo.com/video/120782347

Besides giving access to Sage users to the powerful PaperLess Automatic Invoice Recognition, PaperLess also allows companies to have easy access to the Document Flow feature which due to the seamless integration between PaperLess and Sage, allows Sage users to have the audit trail of the approval process directly linked to Sage.

PaperLess offers fast and seamless integration with Sage 50 Accounts, Sage 200 Business Suite and Sage 200 Extra Online so visit PaperLess website to find out why more and more Sage users are choosing PaperLess to automate their invoice processing routines and to automate their document management processes.

• Automatic Invoice Recognition (know more about PaperLess OCR Software)
• Online Invoice Approval
• Automatic Posting of Documents into Sage
• Look-up of Documents and approval audit trail directly from within Sage
• Full Automation of Emailed Invoices with PaperLess Company Inbox

What our clients say about PaperLess

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

How to choose the right Document Management Software?

Well, they key factor when choosing a document management software is to make sure that it integrates with the software you have implemented across your company. It is also important to ensure that your document management solution is not a simple document repository but that it allows you to process documents in a fast an easy manner and automate your data input processes with a powerful OCR software engine.

These are some of the reasons why Sage users across UK and Ireland have decided to go PaperLess. PaperLess Document Management software is a powerful solution created by Sage Developer, PaperLess Europe, that allows companies to fully automate their document management routines by bringing together Document Management, Optical Character Recognition (OCR), Online Document Approval and Full Automation of Emailed Invoices with PaperLess Company Inbox.

PaperLess Document Management software for Sage also gives access to Sage users to a powerful OCR software, enabling them to not only manage their documents in a more effective manner but also to reduce time spent on manual data input by automating the entire invoice processing side of their work.

https://player.vimeo.com/video/94508662

• Want to automate your Document Management Processes?
• Want to reduce the need for manual data input?
• Want to speed-up invoice processing routines?
• Want access to online invoice approval?
• Wants seamless integration with Sage 50 Accounts, Sage 200 Business Suite and Sage 200 Extra Online?
• Want full automation of Emailed Invoices?

What our clients say about PaperLess

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

How is UK’s largest privately-owned hosting provider going PaperLess?

The seamless integration between PaperLess Document Management and Sage allowed the UK’s largest, privately-owned, hosting provider to reduce their environmental footprint while freeing up time for their finance and purchasing teams. UKFast is now automatically extracting data from invoices and posting them in addition to automatically linking documents to Sage transactions, meaning easy access to all accounting documents directly from within Sage.

UKFast is the UK’s largest privately-owned hosting provider with over 18 years’ experience in cloud and dedicated hosting. Founded in 1999, the company has experienced significant growth throughout the years and the team has grown to over 280-strong.

https://player.vimeo.com/video/120782347

In order to speed up invoice processing routines, internal approval processes, have easy access to archived invoices and get an overall automation of invoice processing routines, UKFast decided to implement PaperLess Document Management for Sage 200 Business Suite. So far, PaperLess has allowed the company to authorise payments in a more time and paper efficient manner, freeing up more time for finance and purchasing teams and also reduce the company’s environmental impact in terms of the amount of paper used.

What our clients say about PaperLess

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

How to get Full Invoice Processing Automation for your Sage software?

Imagine having a software that allows you to fully automate your document management processes from the moment suppliers send you invoices by email until they are posted into Sage. That is PaperLess Company Inbox, a powerful solution that will change the way documents are processed by setting automation rules that are applied as soon as documents are received in your Company Inbox email.

https://player.vimeo.com/video/139237720

This is an exclusive development of Sage Developer, PaperLess Europe, that represents the state of the art technology for Invoice Processing Automation, with emailed invoices processed and posted to Sage with closing of corresponding purchase orders in a fully automatic process, with no need for any Human Intervention on Invoice Processing Routines.

• Advanced set of automation rules that make possible for Invoices to be received, processed and posted into Sage in a complete automatic process, saving you even more time, money and resources than what you are already experiencing with PaperLess.
• Remove the hassle of having to go through emails to see what documents to process, with Company Inbox everything is in one place so that automation rules can be easily set.
• Documents can be received, have their data extracted and send for approval on a complete automatic process that makes processes simpler, faster and even more accurate than before.
• Security tools that guarantee the accuracy of the information processed and that you keep control at all times over the documents being processed, their status and if any type of intervention is required.

What our clients say about PaperLess

“The use of PaperLess has helped tremendously… We can now see when the document was received, added to the system and the workflow allows the authorisation to be controlled…”

Gary Robinson, Real Group’s Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

How is automation allowing Finance Departments to Process more invoices with the same resources?

Optical Character Recognition (OCR) technology enabled companies to process their documents and especially invoices in an automated manner, meaning that Finance Departments are now able to process a much higher number of documents than in the past without increasing the headcount.

However the true secret lies in what Finance Professional are able to do with the data captured by their OCR engine, being that for Sage users the best option is PaperLess software for Sage 50 Accounts and Sage 200 Business Suite. A Sage Developer’s software that allows Finance Professionals to automatically read the invoices and post them into Sage, making this process much faster and accurate than ever before.

Take a look at this 30 seconds video to know more or Click Here to Visit PaperLess Website

https://player.vimeo.com/video/130187122

Besides this and because PaperLess offers Sage users much more than a simple document management solution, PaperLess Document Management for Sage 50 Accounts, Sage 200 Business Suite and Sage 200 Extra Online also allows companies to automate document flow processes with the complete audir trail of the approval process directly linked to Sage as well as to fully automate invoice processing routines for all invoices received by email with the new PaperLess Company Inbox.

What our clients say about PaperLess

“The use of PaperLess has helped tremendously… We can now see when the document was received, added to the system and the workflow allows the authorisation to be controlled…”

Gary Robinson, Real Group’s Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

How are Finance Professionals Speeding-Up Document Management Processes

Numerii is a Bookkeeping & Payroll Services provider that was looking for a way to manage the vast amounts of clients’ data that would allow the company to reduce the number of physical files it had to deal with and to significantly reduce the time spent doing so.

“The PaperLess Accounting Archive is superb! Best feature is the accounting archive, so easy to use and saves loads of time.”

The seamless integration between PaperLess Document Management and Sage, enabling Numerii to post all transactions and link all documents directly to the transactions in Sage, together with the powerful Automatic Invoice Recognition feature, allowing a significant reduction of the time spent on manual data input, were some of the most distinctive features that led to the choice of PaperLess software.

Read the Full Version of the Case Study or Click here to Visit PaperLess Website

https://player.vimeo.com/video/120782347?theme=none&wmode=opaque

For Lisa Davis, Numerii’s Director, one of the factors that really differentiated PaperLess from all other offers on the market was the fact that “…with PaperLess documents are directly linked to Sage something important as we only work in Sage.”With the look-up of documents directly from Sage PaperLess ensures that the storage and retrieval of all documents is fast and easy, something essential for Numerii’s daily work and even more important during the company auditing processes.

Read the Full Version of the Case Study or Click here to Visit PaperLess Website

What our clients say about PaperLess

“The use of PaperLess has helped tremendously… We can now see when the document was received, added to the system and the workflow allows the authorisation to be controlled…”

Gary Robinson, Real Group’s Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com