Leading UK Construction Company, GPF Lewis, streamlines purchase invoice and document approval processes by going PaperLess

Exceeding all client’s expectation, PaperLess software originated savings and increased productivity levels across the entire company. A project that went even further with the development of a brand new integration between PaperLess and EQUE2 Construction for Sage 50 Accounts, giving answer to GPF Lewis and many other construction companies’ needs.

Read now the full version of the Case Study

Aiming at speeding up processing times while increasing data accuracy levels and, at the same time, stop the posting of duplicate invoices and reduce travelling costs, GPF Lewis made the strategic move of going PaperLess. For this leading construction and property services company, the fact that PaperLess is a Sage Developer together with the quality of the service provided, the competitive pricing and the seamless integration between PaperLess and Sage 50 Accounts were among some of the main factors that led to the choice of PaperLess.

“Our original aims were exceeded as the software brought numerous positive side effects.”

Graham Tallman, GPF Lewis Infrastructure & Systems Manager

Read now the full version of the Case Study

The seamless integration between PaperLess and Sage together with PaperLess Automatic Invoice Recognition have, at the same time, allowed the company to automate data entry processes, increasing data accuracy levels and preventing any duplicate invoice from being posted into Sage without users being informed, which was one of the challenges the company faced.

Although hard to quantify the savings and productivity gains are reflected across the entire company with the Accounts team now being able to deal with increased workloads without adding staff, due to the fact that with data input automation processing documents is much faster than before and the number of errors have also been significantly reduced. Besides this, many remote staff are now able to review, code and authorise invoices remotely without travelling, saving GPF Lewis time and money while increasing the company’s productivity and competitiveness levels.

When it comes to storage and retrieval of documents, the company is saving archive space with a significant reduction in hard copy paperwork to file / store and also saving time on retrieving documents, since they can now be accessed directly from within Sage or from PaperLess Accounting Archive which, with a set of powerful search features, enables users to find any document in seconds.

Read now the full version of the Case Study

EQUE2 Construction for Sage 50 Accounts – When GPF Lewis challenged PaperLess to take the integration even further…

With the results achieved exceeding the client’s expectations, GPF Lewis challenged PaperLess on helping them streamline their processes even further. This would be done by developing an integration with EQUE2 Construction for Sage 50 Accounts which the company had purchased to replace Sage job costings.

Wanting and needing to keep the benefits of PaperLess whilst processing data through EQUE2 and since this software did not allow them to retain the advantages gained with PaperLess, the client challenged PaperLess to develop an integration that would give answer not only to their needs but to the needs of all construction companies using the EQUE2 Construction module for Sage 50 Accounts.

Adding to the many benefits pointed out by GPF Lewis, the company also stresses that with the new integration coding costs is now much easier and reliable than before and they expect the development to continue with take-up from other clients.

Read now the full version of the Case Study

What our clients say about PaperLess

“Compared to any competitor PaperLess is just more value for money.”

Scott Gibson Eventura’s Consultancy Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Join Sage Users Webinar: How are Finance Departments automatically extracting all data into Sage and linking all documents directly into Sage?

Want a Sneak-Peak of the webinar? Visit PaperLess website and take a look at the videos.

What our clients say about PaperLess

“Compared to any competitor PaperLess is just more value for money.”

Scott Gibson Eventura’s Consultancy Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

How to register your VAT as early as possible in Sage with the new PaperLess Dispute Approval Method?

The new PaperLess Dispute Approval Method is allowing companies to make sure that their VAT is registered as early as possible in Sage 50 Accounts and Sage 200 Business Suite, giving them a better cash flow situation, while ensuring that companies’ costs are booked but not released for payment in Sage 50 Accounts or Sage 200 Business Suite until the last recipient in document flow has approved the invoices.

• Automatically post invoices into Sage when sending for approval in PaperLess while having them automatically stopped for payment pending corrections and dispute resolution;
• Improve cashflow situation by having VAT registered as early as possible in Sage 50 Accounts;
• Complete audit trail of the entire approval process so that you can forever have easy access to what changes were made and by who;

Visit PaperLess Website or Take a look at the video to find out more

https://player.vimeo.com/video/114346604

With PaperLess Approval Dispute Method any changes to accounting lines made during the approval process will automatically be posted as journal corrections. This way users can have updated supplier ledgers in Sage even if they are not sure on the correct nominal ledger accounts when sending the invoices for approval.

PaperLess will automatically manage everything.

A powerful new feature that will allow you to have all your transactions in Sage as soon as you receive the invoices but only send them for payment once all the information is verified and corrected. With the complete audit trail given by PaperLess Document Flow you will forever have easy access to what changes were made and by who.

What our clients say about PaperLess

“Compared to any competitor PaperLess is just more value for money.”

Scott Gibson Eventura’s Consultancy Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Free Webinar – How are Finance Departments increasing data accuracy levels while automating document management processes?

Want a 30 Seconds Sneak-Peak? Take a look at the video.

https://player.vimeo.com/video/130187122

Click Here to Book Your Place Now

What our clients say about PaperLess

“Compared to any competitor PaperLess is just more value for money.”

Scott Gibson Eventura’s Consultancy Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Reducing Manual Data Input with OCR Technology – How does it work?

OCR stands for Optical Character Recognition, a powerful technology adopted by an increasing number of companies, especially the ones dealing with large number of documents, to reduce time spent on manual data input. However there are challenges when choosing the best software, since one thing is to get the data from the documents another thing is to know what to do with that data.

That is precisely why Sage Developer – PaperLess Europe – developed a document management software that also integrates a powerful OCR engine for Sage, enabling businesses to convert PDF to OCR and afterwards automatically post all this data directly into Sage. This way you not only automatically capture the data from the documents but you also have a software that knows what to do with that data, being that this is something that only a solution seamlessly integrated with Sage could offer to Sage users.

Take a look at this 30 seconds video to find out more ou book a free online demo to see how PaperLess works.

https://player.vimeo.com/video/130187122

PaperLess uses two layers of sophisticated OCR (Optical Character Recognition) technology to extract information from your invoices directly into PaperLess workspace. PaperLess also supports XML invoices. PaperLess can run invoice recognition on multiple invoices at the same time. Configuration to handle many different invoice formats is easy to manage. Automatic Invoice Recognition saves time and reduces manual data entry so that your office clerks can work more efficiently.

Converting PDF to OCR is crucial in the document workflow process because businesses have been relying heavily on the paper document management. With PaperLess, automated invoice processing is simple and smart.

First of all, use Add Document function in PaperLess to drag and drop your PDF documents from emails or computer into the PaperLess workspace. Alternatively, print the document into PaperLess by choosing PaperLess Printer in the option area. Once PDF documents are added, convert PDF to OCR by using PaperLess Automatic Invoice Recognition which takes only few seconds to recognise the relevant data from your invoices.

Converting PDF to OCR is quick and easy at the start of the workflow process. PaperLess integrates with Sage 50 Accounts, Sage 200 Business Suite and many more accounting applications because synchronisation happens instantly at background.

After documents are converted from PDF to OCR, PaperLess invoice recognition for Sage and other accounting applications allows businesses to post transactions directly to your existing accounting application. All transaction types can be prepared and then posted from PaperLess saving time and increasing efficiency. Documents are available to view in the Accounting Archive instantly without any waiting because PaperLess integrates with many accounting applications such as Sage, Pastel, Microsoft Dynamics NAV, and Mamut.

Additionally, all PaperLess functionality is available in Remote Access. Paperless Remote Access is a convenient function that enables businesses to have access to documents anywhere and anytime. The secure Remote Access via the Internet looks and feels the same as PaperLess workstation. Bandwidth requirement is low as documents are only viewed when needed.

What our clients say about PaperLess

“Compared to any competitor PaperLess is just more value for money.”

Scott Gibson Eventura’s Consultancy Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

How to have your VAT immediately booked in Sage by using the Dispute Approval Method for Sage?

PaperLess Dispute Approval Method for both Sage 50 Accounts and Sage 200 Business Suite is allowing companies to make sure their VAT is registered as early as possible in Sage, giving them a better cash flow situation and ensuring that companies’ costs are booked, but not released  for payment in Sage, until the last recipient in document flow has approved the invoices.

Take a look at the video to see how PaperLess Dispute Approval Method works and the benefits that it brings with it. 

https://player.vimeo.com/video/114346604

• Automatically post invoices into Sage when sending for approval in PaperLess while having them automatically stopped for payment pending corrections and dispute resolution;
• Improve cashflow situation by having VAT registered as early as possible in Sage 50 Accounts;
• Complete audit trail of the entire approval process so that you can forever have easy access to what changes were made and by who;

What our clients say about PaperLess

“Compared to any competitor PaperLess is just more value for money.”

Scott Gibson Eventura’s Consultancy Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Accounting the PaperLess Way… How is it done?

Dedicated to Accounting the PaperLess Way™, PaperLess has been promoting the concept of paperless bookkeeping for the past 15 years. The PaperLess software is designed to benefit accountants, bookkeepers and finance professionals in a number of ways.

• Increase practice efficiency
• Reduce overheads
• Generate new revenue and services
• Improve accounting document management
• Gather new clients and expand your geographical reach
• Do much more with the same resources
• Differentiate yourself from the competition

Businesses are looking for an efficient and user friendly solution for a paperless bookkeeping environment. PaperLess improves your bookkeeping efficiency by saving time on accounting document management and reducing manual data entry.

Over 400 accountants in Europe are using PaperLess technology to work securely and efficiently with their clients. PaperLess integrates with Sage 50 Accounts, Sage 200 Business Suite, Mamut, Microsoft Dynamics NAV and many more accounting applications so that accountants and their clients can upload and approve documents, view transactions in Sage with the relevant documents attached, and use Automatic Invoice Recognition to reduce manual data entry.

PaperLess integrates seamlessly with Sage 50 Accounts and Sage 200 Suite so bookkeepers can post transactions with the relevant documents directly into Sage from PaperLess. PaperLess automatic invoice recognition for Sage extracts the relevant data from your invoices and enables bookkeepers to prepare transactions and post them directly into Sage, saving time and reducing manual data entry.

What our clients say about PaperLess

“Compared to any competitor PaperLess is just more value for money.”

Scott Gibson Eventura’s Consultancy Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Retrieving Documents directly from within your Sage is now possible. Find out how?

Have your already tried the shortcut Ctrl + Alt + P in Sage…

Well with the solution developed by Sage Developer, PaperLess Europe, you now longer have to imagine how it would be and how much time you will save if you could have all your documents directly linked to your Sage transactions. You can now have that and retrieve all documents directly from within your Sage.

Take a look at some of our product videos to find out more

With PaperLess you can have all your documents organised and easily accessible by having them directly linked to the corresponding transactions in Sage 50 Accounts or Sage 200 Business Suite, allowing you to save time and money while increase productivity and efficiency levels. To better explain you how you can do this we would like to invite you to a PaperLess Free Online Demo.

Book your Free Online Demo and learn how to exploit the full potential of your accounting system with PaperLess, a powerful software solution that integrates seamlessly with Sage 50 Accounts and Sage 200 Business Suite.

What our clients say about PaperLess

“Compared to any competitor PaperLess is just more value for money.”

Scott Gibson Eventura’s Consultancy Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Managing documents in Sage, the PaperLess way!

PaperLess is a centralised document management solution that helps businesses save time, increase profit, and reduce risk. PaperLess is designed to utilise the latest document management methodology Capture>Process>Archive. PaperLess captures all your paperwork from scanning and adding electronic documents to processing them in your accounting applications and archiving in PaperLess folders securely.

Find out more about PaperLess Document Management

PaperLess document management solution encourages businesses to digitise their paper documents as early as possible in the business processes, saving time and money as it is more efficient to handle electronic documents in a centralised document management system. Businesses can scan paper directly to PaperLess or drag and drop multiple documents from emails or computers. Alternatively use PaperLess Printer to print files such as PDF into PaperLess workspace. The PaperLess edit TIF functions enable businesses to merge, split and re-organise files electronically so working through a batch of paperwork is simple and smart.

Paperless Automatic Invoice Recognition uses two layers of sophisticated OCR (Optical Character Recognition) technology to extract the relevant data from your invoices. PaperLess document management solution handles multiple suppliers with multiple document formats including XML invoices. Automatic invoice recognition saves time and reduces manual errors. Accountants are able to edit accounting information without leaving the accounting lines and send transactions for approval within the PaperLess workspace.

PaperLess document management solution makes sure businesses keep track of their documents in the workflow process with Document Approval functionality. This means that the people involved in the approval process can have access to selected PaperLess folders authorised by your administration.

Businesses can now benefit from PaperLess invoice recognition for Sage as PaperLess integrates seamlessly with Sage 50 and Sage 200. Synchronisation happens at background instantly. After accounting transactions are approved by your colleagues, they can then be posted with the relevant documents into Sage directly from PaperLess. Colleagues are also able to view them within PaperLess at a later stage.

PaperLess document management solution enables businesses to archive both accounting and business documents in separate folders Accounting Archive, and Other Documents Archive, so your company privacy remains secure.

What our clients say about PaperLess

“Compared to any competitor PaperLess is just more value for money.”

Scott Gibson Eventura’s Consultancy Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

How to retrieve documents directly from within Sage… Find out more about Going PaperLess!

Imagine how it would be and how much time you will save if you could have all your documents directly linked to your Sage transactions. Now that is possible, with PaperLess you can have all your documents organised and easily accessible by having them directly linked to the corresponding transactions in Sage 50 Accounts or Sage 200 Business Suite,allowing you to save time and money while increase productivity and efficiency levels. To better explain you how you can do this we would like to invite you to a PaperLess Free Online Demo.

Take a look at this 30 seconds video to find out more.

https://player.vimeo.com/video/130187122

Book your Free Online Demo and learn how to exploit the full potential of your accounting system with PaperLess, a powerful software solution that integrates seamlessly with Sage 50 Accounts and Sage 200 Business Suite.

• How can you easily have all documents linked to Sage transactions and look them up directly from Sage.
• How you can post transactions directly from PaperLess into Sage and automatically update numerous fields.
• How you can have all your accounting and non-accounting documents digitally stored and organised, with secure online access to you, your employees and clients.

Booking your Free Online Demo is Simple, Smart and Secure, just click here and send us an email so that we can schedule it accordingly to your best convenience. See now why PaperLess has been chosen to be present in more than 1700 sites across Europe and how we help our clients to save time and money, while increasing company’s productivity and profitability.

What our clients say about PaperLess

“Compared to any competitor PaperLess is just more value for money.”

Scott Gibson Eventura’s Consultancy Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com