How are CFOs increasing invoice processing speeds and reducing costs?

November 30, 2018November 30, 2018 / paperlessforsage / Leave a comment

Businesses have been relying heavily on manual invoice processing. Dealing with paper invoices can be time consuming and can cause many human errors with manual data entry. Some companies are still using the traditional methodology Scan to Archive, which means they only digitise invoices for archiving purpose.

Unfortunately, countless manual errors happen because of the old fashion way of processing paper invoices in an organisation. The latest methodology Capture>Process>Archive has become the most efficient way for invoice processing. PaperLess captures your invoice data by digitising paper invoices at an early stage of the workflow process.

The truth is that efficient invoice processing saves organisations time and money while reducing manual data entry. PaperLess Automatic Invoice Recognition uses two layers of OCR (Optical Character Recognition) technology to extract the relevant data from your invoices into PaperLess, which will then be sent to other colleagues for approval within the same workspace.

Find out more about PaperLess Document Management for Sage

Every businesses deal with a large number invoices on a daily basis, so efficient invoice processing is crucial for running a profitable business. After several months, invoices from previous months may still be pending and without approval. Entering large amount of data from the invoices into your computer can be so tedious that manual mistakes are unavoidable.

For companies that receive many invoices from the same supplier on a regular basis, PaperLess efficient invoice processing creates customised invoice template for a particular supplier. Next time you run automatic invoice recognition on the same supplier, there is no need to edit the accounting lines over and over again.

PaperLess makes invoice processing simple and smart. After invoices have been digitised and edited in PaperLess, businesses can post batches of invoices directly into their existing accounting applications. PaperLess integrates seamlessly with Sage 50c, Sage 200c, Sage 200 Standard Online and Sage 200 Extra Online so the synchronisation of invoice recognition for Sage happens instantly in the background.

https://player.vimeo.com/video/120782347

Why are thousands of Sage users choosing PaperLess?

Well, for companies using Sage 50 and Sage 200 the document management solution introduced by Sage Platinum Developer Partner, PaperLess Europe, is allowing thousands of Sage users to automate invoice scanning and processing routines because of the seamless integration between PaperLess and Sage.

PaperLess is much more than a simple document management solution offering Sage users a seamless integration with their Sage accounting package. This means that when data is extracted it can be instantly posted to Sage and documents get automatically linked to Sage transaction lines, something that only a Sage Platinum Developer Partner like PaperLess Europe can offer.

By bringing together Automatic Invoice Recognition, Online Invoice Approval, Automatic Matching and Closing of Purchase Orders and Full Automation of Emailed Invoices, PaperLess Document Management software has become the preferred choice for Sage 50 Accounts, Sage 200 Business Suite and Sage 200 Extra Online users.

Automatic Invoice Recognition with all accounting documents automatically posted to your Sage accounting package
Online Invoice Approval with a powerful set of automation rules based on supplier, project, department or cost unit responsible
Automatic Matching and Closing of Purchase Orders for Sage 50c, Sage 200c and Sage 200 Extra Online
Full Automation of emailed invoices with PaperLess Company Inbox

WHAT OUR CLIENTS SAY ABOUT PAPERLESS

“PaperLess has brought filing into the 21st century.”

Bénédicte Mermet at Frenger International

“PaperLess is a great system to use as it is a lot faster than approving the pile of paper”

Nicholas Reyes-Ramirez, Finance Assistant

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

“..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Invoice Management with built-in OCR and Invoice Approval

November 20, 2018November 20, 2018 / paperlessforsage / Leave a comment

Thousands of Finance Professionals in Europe have found PaperLess a helpful solution to work securely and efficiently. PaperLess enables businesses to manage all their electronic documents and complete the workflow process by using automatic invoice recognition, workflow approval and many other smart features in PaperLess software. PaperLess also offers seamless fast integration with Sage and other accounting applications, meaning organisations do not need to give up their current accounting application in order to go paperless.

https://player.vimeo.com/video/124496807

With PaperLess, Finance Professionals can manage all their documents and working papers, workflow approval processes and have all this directly accessible from within Sage. Companies can now enjoy hassle-free workflow management with PaperLess Document Management for Sage 50c, Sage 200c, Sage 200 Standard Online and Sage 200 Extra Online.

Automatic Invoice Recognition with PaperLess OCR Software
Automatic Approval Workflow with PaperLess Online Invoice Approval
Automatic Matching and Closing of Purchase Orders
Documents directly linked to transactions in Sage
Lookup of documents directly from Sage

PaperLess integrates with Sage 50 and Sage 200 so that Finance Professionals can upload and approve documents, view transactions created in Sage with the relevant documents, and use invoice recognition for Sage to reduce manual data entry and manual errors.

With over 1700 installations in Europe, businesses are also using PaperLess for better workflow management within the organisation.

1. Simple workflow management

PaperLess office software is easy to use for efficient electronic document management. Documents can be added from emails or computer to the PaperLess workspace. Digitise any paperwork as early as possible in the workflow process by scanning them into the PaperLess workspace.

Since PaperLess integrates with many popular accounting applications such as Sage, there is no need to give up your existing accounting application in order to use PaperLess. After the documents are ready, you can post them from PaperLess directly into Sage.

2. Smart workflow management

PaperLess automatic invoice recognition extracts all the necessary data from invoices. It is quick to run the invoice recognition. This function allows businesses to create a customised template for each supplier so it saves time to edit accounting lines every time you receive an invoice from the same supplier.

When the invoices are posted to Sage, you can view them both in Sage and in the PaperLess Accounting Archive. Transactions can be posted with the relevant documents attached from PaperLess into Sage and can be viewed at a later stage in PaperLess.

3. Secure workflow management

The PaperLess Document Approval function is critical for a better workflow management. Companies can assign both accounting and other documents to responsible colleagues within the PaperLess workspace, so they are able to view, approve, and notify each other without sending documents back and forth via emails.

Remote Access allows organisations to work with their team anywhere and anyplace via the Internet without compromising security. Secure user rights give different levels of access rights to certain folders for certain colleagues. This is useful especially when a team would like to collaborate in a project but do not want others to view accounting documents.

WHAT OUR CLIENTS SAY ABOUT PAPERLESS

“PaperLess has brought filing into the 21st century.”

Bénédicte Mermet at Frenger International

“PaperLess is a great system to use as it is a lot faster than approving the pile of paper”

Nicholas Reyes-Ramirez, Finance Assistant

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

“..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Why are UK CFOs choosing Document Management with Sage certification?

November 19, 2018 / paperlessforsage / Leave a comment

Well, UK CFO’s like many other finance professionals using Sage are choosing PaperLess because of the seamless integration between PaperLess Document Management software and Sage 50c, Sage 200c, Sage 200 Standard Online and Sage 200 Extra Online which allows Sage users to simply scan invoices, automatically extract the data, post the transactions to Sage and have all documents automatically stored and linked directly to their Sage accounting package.

Automation levels on document management and invoice processing routines only offered by Sage Platinum Developer Partner, PaperLess Europe, which had its quality recognised by Sage UK itself who distinguished PaperLess software solutions with the certification for both Sage 50 and Sage 200. This means that when implementing PaperLess software, Sage users can rest assured that they are implementing a solution recognised and certified by Sage itself.

What else can explain the fact that in just a few years thousands of Sage users have decided to go PaperLess?

That is because PaperLess Document Management is constantly developing and creating unique features to speed up document management processes like PaperLess Company Inbox, a new feature of PaperLess Document Management for Sage that allows Sage users to fully automate their document management processes from the moment suppliers send them invoices by email until they are posted into Sage.

https://player.vimeo.com/video/139237720

The preferred choice of Finance Directors across UK and Ireland, PaperLess Company Inbox is a powerful solution that will change the way documents are processed by setting automation rules that are applied as soon as documents are received in Company Inbox email.

From Email direct to Sage, including automatic matching and closing of purchase orders, only with PaperLess Company Inbox for Sage 50 and Sage 200c, a new software feature introduced by PaperLess Software, offering Sage users all the quality and know-how that only a Sage Platinum Developer Partner can offer.

As a Sage Platinum Developer Partner this is an exclusive PaperLess’ development for Sage users, representing state of the art technology for Invoice Processing Automation, with emailed invoices processed and posted to Sage with closing of corresponding purchase orders in a fully automatic process, with no need for any Human Intervention on Invoice Processing Routines.

It is this automation level, only made possible by the full integration between PaperLess and Sage, that made PaperLess the preferred choice of Sage users. More than one thousand users that have found a way to not only automate document management routines but also to automate invoice approval processes with PaperLess Document Flow.

Yes, that’s right with PaperLess software Sage users can also automate invoice approval processes in both Sage 50 and Sage 200…

PaperLess Document Approval allows Sage users to streamline the document approval process while, at the same time, ensures that the complete audit trail of the approval process is directly linked to transactions both in Sage 50 Accounts, Sage 200 Business Suite and Sage 200 Extra Online.

As all other features of PaperLess Document Management software, the document flow is also seamlessly integrated with Sage. With a powerful set of automation tools, companies can set-up automatic workflows and notifications, meaning that documents can be brought into PaperLess, have their data automatically extracted by PaperLess Automatic Invoice Recognition and then based on the supplier, department, cost unit responsible or department have the documents automatically sent for approval.

Does PaperLess software give me the tools to reduce manual data input and speed up invoice scanning and processing speeds?

OCR stands for Optical Character Recognition, a powerful technology adopted by an increasing number of companies, especially the ones dealing with large number of documents, to reduce time spent on manual data input. However, there are challenges when choosing the best software, since one thing is to get the data from the documents another thing is to know what to do with that data.

That is precisely why Sage Platinum Developer Partner – PaperLess Europe – developed a document management software that also integrates a powerful OCR engine for Sage, enabling businesses to convert PDF to OCR and afterwards automatically post all this data directly into Sage 50 and Sage 200. This way you not only automatically capture the data from the documents but you also have a software that knows what to do with that data, being that this is something that only a solution seamlessly integrated with Sage could offer to Sage users.

PaperLess uses two layers of sophisticated OCR (Optical Character Recognition) technology to extract information from your invoices directly into PaperLess workspace. PaperLess also supports XML invoices. PaperLess can run invoice recognition on multiple invoices at the same time. Configuration to handle many different invoice formats is easy to manage. Automatic Invoice Recognition saves time and reduces manual data entry so that your office clerks can work more efficiently.

Converting PDF to OCR is crucial in the document workflow process because businesses have been relying heavily on the paper document management. With PaperLess, automated invoice processing is simple and smart.

First of all, use Add Document function in PaperLess to drag and drop your PDF documents from emails or computer into the PaperLess workspace. Alternatively, print the document into PaperLess by choosing PaperLess Printer in the option area. Once PDF documents are added, convert PDF to OCR by using PaperLess Automatic Invoice Recognition which takes only few seconds to recognise the relevant data from your invoices.

After documents are converted from PDF to OCR, PaperLess invoice recognition for Sage allows businesses to post transactions directly to your existing accounting application. Additionally, all PaperLess functionality is available in Remote Access. Paperless Remote Access is a convenient function that enables businesses to have access to documents anywhere and anytime. The secure Remote Access via the Internet looks and feels the same as PaperLess workstation. Bandwidth requirement is low as documents are only viewed when needed.

WHAT OUR CLIENTS SAY ABOUT PAPERLESS

“PaperLess has brought filing into the 21st century.”

Bénédicte Mermet at Frenger International

“PaperLess is a great system to use as it is a lot faster than approving the pile of paper”

Nicholas Reyes-Ramirez, Finance Assistant

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

“..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Why are CFOs choosing PaperLess Document Management?

November 16, 2018November 16, 2018 / paperlessforsage / Leave a comment

Well, that’s because Accountants, Finance Directors, CFO’s and many other finance professionals across UK and Ireland have finally found a way to have a paperless bookkeeping environment while automating their document management processes. The seamless integration with Sage 50c, Sage 200c, Sage 200 Standard Online and Sage 200 Extra Online is the main reason why PaperLess Document Management is becoming the preferred choice of Sage 50 and Sage 200 users to automate invoice processing routines and increase productivity levels by saving time on accounting document management and reducing manual data entry with a powerful OCR engine that integrates seamlessly with Sage.

With PaperLess Document Management software CFO’s, Finance Directors, Accountants and Bookkeepers can manage all their working papers while benefiting from:

Automatic Invoice Recognition with PaperLess OCR Software
Automatic Approval Workflow with PaperLess Online Invoice Approval
Automatic Matching and Closing of Purchase Orders
Documents directly linked to transactions in Sage
Lookup of documents directly from Sage

TAKE A LOOK AT THE VIDEO AND FIND OUT HOW TO GO PAPERLESS IN SAGE OR VISIT PAPERLESS WEBSITE TO KNOW MORE ABOUT PAPERLESS DOCUMENT MANAGEMENT FOR SAGE

https://player.vimeo.com/video/120782347

IS IT POSSIBLE TO AUTOMATE DOCUMENT MANAGEMENT PROCESSES EVEN FURTHER?

Well, in fact yes you can get Full Document Management Automation with PaperLess Company Inbox a powerful solution that gives you access to an advanced set of automation rules for documents received by email making it possible for invoices to be received, processed and, if you want, posted into Sage in a complete automatic process, saving you time, money and resources.

Speed-up the processing of document received by email in a simple and easy manner
Remove the hassle of having to go through emails to see what documents to process. With Company Inbox everything is in one place so that automation rules can be easily set.
Documents can be received, have their data extracted and sent for approval on a complete automatic process that makes processes simpler, faster and more accurate.

WHAT OUR CLIENTS SAY ABOUT PAPERLESS

“PaperLess has brought filing into the 21st century.”

Bénédicte Mermet at Frenger International

“PaperLess is a great system to use as it is a lot faster than approving the pile of paper”

Nicholas Reyes-Ramirez, Finance Assistant

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

“..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Sage Automatic Data Capture now available for UK Finance Professionals

November 8, 2018 / paperlessforsage / Leave a comment

That’s right, Finance Professionals using Sage 50 and Sage 200 are finally available to cut off time spent on manual data input thanks to the OCR technology developed for Sage. OCR stands for Optical Character Recognition, a powerful technology adopted by an increasing number of companies, especially the ones dealing with large number of documents, to reduce time spent on manual data input. However, there are challenges when choosing the best software, since one thing is to get the data from the documents another thing is to know what to do with that data.

That is precisely why Sage Platinum Developer Partner– PaperLess Europe – developed a document management software that also integrates a powerful OCR engine for Sage, enabling businesses to convert PDF to OCR and afterwards automatically post all this data directly into Sage. This way you not only automatically capture the data from the documents but you also have a software that knows what to do with that data, being that this is something that only a solution seamlessly integrated with Sage could offer to Sage users.

Take a look at this 30 seconds video to find out more or Visit PaperLess website to know more about Sage Automatic Data Capture

https://player.vimeo.com/video/130187122

Automatic Invoice Recognition (know more about PaperLess OCR Software)
Online Invoice Approval with PaperLess Document Flow
Automatic Posting of Documents into Sage 50 and Sage 200
Look-up of Documents and approval audit trail directly from within Sage
Full Automation of Emailed Invoices with PaperLess Company Inbox

How does Automatic Data Capture for Sage work?

PaperLess uses two layers of sophisticated OCR (Optical Character Recognition)technology to extract information from your invoices directly into PaperLess workspace. PaperLess also supports XML invoices. PaperLess can run invoice recognition on multiple invoices at the same time. Configuration to handle many different invoice formats is easy to manage. Automatic Invoice Recognition saves time and reduces manual data entry so that your office clerks can work more efficiently.

First of all, use Add Document function in PaperLess to drag and drop your PDF documents from emails or computer into the PaperLess workspace. Alternatively, print the document into PaperLess by choosing PaperLess Printer in the option area. Once PDF documents are added, convert PDF to OCR by using PaperLess Automatic Invoice Recognition which takes only few seconds to recognise the relevant data from your invoices.

Additionally, all PaperLess functionality is available in Remote Access. Paperless Remote Access is a convenient function that enables businesses to have access to documents anywhere and anytime. The secure Remote Access via the Internet looks and feels the same as PaperLess workstation. Bandwidth requirement is low as documents are only viewed when needed.

Why is PaperLess Software becoming the preferred choice of Sage users to automate document management processes, invoice scanning and invoice processing routines?

…well, because PaperLess Document Management for Sage offers all the quality that only a Sage Platinum Developer Partner can offer and for that reason it integrates seamlessly with Sage 50c, Sage 200c, Sage 200 Standard Online and Sage 200 Extra Online so that managing all financial documentation is a breeze. It is easy for users to learn to use PaperLess so they can manage their documents in a more efficient way. PaperLess enables users to follow through the entire electronic document management for Sage routine in an organisation.

WHAT OUR CLIENTS SAY ABOUT PAPERLESS

“PaperLess has brought filing into the 21st century.”

Bénédicte Mermet at Frenger International

“PaperLess is a great system to use as it is a lot faster than approving the pile of paper”

Nicholas Reyes-Ramirez, Finance Assistant

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

“..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

How are CFO’s Improving Purchase Invoice Processing Routines?

November 6, 2018November 6, 2018 / paperlessforsage / Leave a comment

For several years CFO’s, Accounts, Bookkeepers and many other Finance Professionals have been looking for a way to automate document management processes and speed up invoice processing and approval routines that enabled them to increase productivity and efficiency levels. Thousands of Finance Professionals in Europe have finally managed to achieve these goals by Going PaperLess, a powerful document management software that works seamless integrated with Sage Accounting Software.

PaperLess for Sage speeds up accounts processes by effectively reducing manual data entry work with a powerful OCR Software and posting all types of transaction directly into Sage 50c, Sage 200c, Sage 200 Standard Online and Sage 200 Extra Online from the PaperLess workspace.

Besides giving access to Sage users to the powerful PaperLess Automatic Invoice Recognition, PaperLess also allows companies to have easy access to the Document Flow feature which due to the seamless integration between PaperLess and Sage, allows Sage users to have the audit trail of the approval process directly linked to Sage.

https://player.vimeo.com/video/116341533

PaperLess offers fast and seamless integration with Sage 50 and Sage 200 so visit PaperLess website to find out why more and more Sage users are choosing PaperLess to automate their invoice processing routines and to automate their document management processes.

Automatic Invoice Recognition (know more about PaperLess OCR Software)
Online Invoice Approval with PaperLess Document Flow
Automatic Posting of Documents into Sage 50 and Sage 200
Look-up of Documents and approval audit trail directly from within Sage
Full Automation of Emailed Invoices with PaperLess Company Inbox

Why is PaperLess Software becoming the preferred choice of Sage users to automate document management processes, invoice scanning and invoice processing routines?

WHAT OUR CLIENTS SAY ABOUT PAPERLESS

“PaperLess has brought filing into the 21st century.”

Bénédicte Mermet at Frenger International

“PaperLess is a great system to use as it is a lot faster than approving the pile of paper”

Nicholas Reyes-Ramirez, Finance Assistant

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

“..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

How has Sage OCR Software changed the way Finance Professionals work?

October 5, 2018 / paperlessforsage / Leave a comment

Speeding-up invoice processing times, reducing costs and increasing productivity while at the same time increasing data accuracy levels have been some of the main challenges faced by CFO’s and many other Finance Professionals on a daily basis. In order to answer these challenges Finance Professionals have decided to implement document management software with built-in OCR technology so that invoice scanning and process routines can be speed up and accounts departments can work in a more efficient manner.

Depending on the accounting software package being used Finance Professionals need to make sure they choose the best solution for their needs. The preferred choice among Finance Professionals using Sage has been the Document Management solution created by Sage Developer Platinum Partner, PaperLess Europe.

PaperLess Document Management for Sage uses Automatic Invoice Recognition to extract the relevant data from invoices, so businesses can reduce manual data entry and increase organisation’s efficiency. The seamless integration with Sage means that once data is captured and reviewed / approved by the relevant people, PaperLess will post the transaction and automatically attach the document to Sage accounting lines, meaning that retrieval of the documents / invoices can be done via a live lookup directly from within Sage.

CLICK HERE TO FIND OUT MORE ABOUT PAPERLESS DOCUMENT MANAGEMENT FOR SAGE WITH A POWERFUL OCR SOFTWARE BUILD-IN AS WELL AS A DOCUMENT APPROVAL MODULE.

With PaperLess document management software, businesses are able to digitise their paper invoices in the beginning of a workflow process by scanning them into PaperLess workspace. PaperLess allows businesses to drag and drop documents from emails and computers. Businesses can also print electronic invoices to PaperLess using the PaperLess Printer option. Once invoices are sent to the PaperLess workspace, businesses can run automatic invoice recognition and edit voucher information without leaving the accounting lines in PaperLess.

https://player.vimeo.com/video/116341533

PaperLess invoice scanning software integrates seamlessly with Sage 50 Accounts, Sage 50c, Sage 200c, Sage 200 Standard Online and Sage 200 Extra Online,so businesses can post accounting transactions directly from PaperLess into Sage using the PaperLess invoice recognition for Sage. They can also view the transactions with the relevant documents in Paperless at a later stage.

PaperLess Document Management software uses two layers of sophisticated OCR (Optical Character Recognition) technology to extract the relevant information on your invoices. PaperLess supports XML invoices and can handle multiple suppliers with multiple document formats.

Automatic invoice scanning software saves time and reduces manual errors. PaperLess even checks for duplicate transactions when running invoice recognition.

PaperLess Document management software is designed for easy usability. This means that your accounting department can utilise less skilled members of the team, controlling what these members can do by defining their roles within the user access rights. Higher skilled staff can then spend their valuable time checking the preparation of the accounting vouchers, before posting directly into your accounting application.

PaperLess Remote Access is a convenient feature that enables businesses to run automatic invoice recognition wherever and whenever they are, so colleagues can still collaborate efficiently while they are out of office. PaperLess invoice scanning software provides better workflow management for your organisation.

WHAT OUR CLIENTS SAY ABOUT PAPERLESS

“PaperLess has brought filing into the 21st century.”

Bénédicte Mermet at Frenger International

“PaperLess is a great system to use as it is a lot faster than approving the pile of paper”

Nicholas Reyes-Ramirez, Finance Assistant

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

“..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Why are CFO’s choosing a Sage Platinum Developer to automate Invoice Scanning Processes?

October 2, 2018 / paperlessforsage / Leave a comment

The increasing volume of invoices and other accounting related documents processed on a daily basis by accounts departments led CFO’s, Finance Directors, Accountants and many other finance professionals to look for a solution that would allow them to speed up invoice scanning processes, reduce time spent on manual data input and on getting invoices approved by the relevant people. However, until recently the options available meant implementing systems that worked completely separate from the software companies already had in place which in many cases not only did not make processes faster but, in fact, made them slowed because the work was being duplicated.

So, what changed in the invoice scanning sector that is allowing Finance Professionals to automate invoice processing routines?

Finance Professionals are now simply bringing in documents into PaperLess, running Automatic Invoice Recognition, reviewing the data and then posting transactions into Sage. Invoice retrieval is done directly from within Sage via a simple lookup from Sage accounting lines, meaning that Sage users can automatically have all their accounting documents directly linked to Sage with the complete audit trail of the approval flow.

https://player.vimeo.com/video/130187122

How does PaperLess Invoice Scanning software for Sage work?

After businesses scan or drag and drop invoices into the system, PaperLess uses two layers of sophisticated Optical Character Recognition (OCR) technology to recognise the information on the invoices. Automatic Invoice Recognition extracts the relevant data from the invoices and afterwards all Sage users need to do is to review the information and post the transactions from PaperLess directly into Sage.

With PaperLess Sage users can run invoice recognition on multiple invoices at the same time, so organisations can save time and reduce manual errors. PaperLess even checks for duplicate transactions when running invoice recognition.

Finance Professionals can now scan invoices and manage their complete workflow process online within one workspace so your organisation can save time, increase profit and reduce risk. PaperLess is designed for easy usability, which means your accounting department can utilise less skilled members of the team and control what these members can do by defining their roles within the user access rights. Higher skilled staff can then spend their valuable time checking the preparation of the accounting vouchers before posting into your accounting application.

Invoice recognition for Sage enables businesses to post transactions with the relevant documents into Sage and then view them in PaperLess or in Sage at a later stage.

Is it just about Invoice Scanning Automation or is there more to it that explains why is PaperLess becoming the preferred solution of Sage users to manage their documents?

The truth is that there are loads more, with the possibility to have Online Invoice Approval for Sage playing a major role since most companies need to have documents approved. PaperLess software document approval function enables businesses to track any document that requires approval by other people through the workflow process. A system that integrates seamlessly with your Sage accounting software, allowing you to save time and reduce manual data entry through the automation of the entire process, from the moment documents are received until they are posted into your accounting software.

Faster approval processes leaving your resources available for other tasks
Automatic management of approval levels reducing complexity and time spent on it
Dynamic approval processes with real time information so that you can immediately act on it
Online document management & approval – no matter where you are all your data is available for consultation and approval
Complete audit trail of the approval flow increasing transparency and data security

Within PaperLess document approval process allows you to set up multiple approval workflows with one or more users. Besides with PaperLess Remote Access you can give secure access to approved users to view documents and authorize transactions anywhere via the internet, reducing delays in authorization and improving process efficiency.

WHAT OUR CLIENTS SAY ABOUT PAPERLESS

“PaperLess has brought filing into the 21st century.”

Bénédicte Mermet at Frenger International

“PaperLess is a great system to use as it is a lot faster than approving the pile of paper”

Nicholas Reyes-Ramirez, Finance Assistant

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

“..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Why are Finance Professionals choosing a Sage Platinum Solution to manage documents?

September 28, 2018September 28, 2018 / paperlessforsage / Leave a comment

Well, simply because only a Sage Platinum solution integrates seamlessly with Sage 50c, Sage 200c, Sage 200 Standard Online and Sage 200 Extra Online giving access to Sage users to the best document management solution for Sage, allowing Finance Directors, CFO’s, Accountants and Bookkeepers to get easy access to full document management automation.

“SAGE PLATINUM DEVELOPER PARTNER, PAPERLESS EUROPE, HAS BECOME THE PREFERRED SOLUTION OF SAGE USERS ACROSS UK AND IRELAND TO AUTOMATE DOCUMENT MANAGEMENT PROCESSES AND INVOICE PROCESSING ROUTINES.”

Why to choose a Sage Developer Platinum Partner Solution?

Because the Platinum partnership means that the integration of PaperLess for Sage 50 and PaperLess for Sage 200 will be officially tested and certified by Sage. This certification means clients will have confirmation from Sage itself that PaperLess integrate seamlessly with Sage and that the quality of the software solution developed by PaperLess clearly explains why thousands of users across UK and Ireland have chosen PaperLess software to automate document Management processes and invoice processing routines.

But what is PaperLess Document Management software and why has it become the preferred solutions among Finance Professionals to automate document management processes and invoice scanning routines?

Well, because PaperLess software is a powerful solution that uses automatic invoice recognition, data input and document matching together with electronic document flow and online document exchange and approval to improve the efficiency of your Sage accounting solution, allowing you to have all your documents directly linked to the corresponding transactions in Sage.

Save time and resources on data input while increasing accuracy levels with Automatic Invoice Recognition
Turn manual data input into a fully automatic and more reliable process, with more than 80% success rate
Get Access to Online Invoice Approval seamless integrated with Sage so that retrieval of the approval audit trail can be done directly from Sage transactions lines
Have all your accounting documents directly linked to Sage with live lookup of documents directly from Sage accounting lines
Full automation of emailed invoices with PaperLess Company Inbox

For more information about PaperLess software simply go to Sage Additions Catalog or Click here to visit PaperLess Website

WHAT OUR CLIENTS SAY ABOUT PAPERLESS

“PaperLess has brought filing into the 21st century.”

Bénédicte Mermet at Frenger International

“PaperLess is a great system to use as it is a lot faster than approving the pile of paper”

Nicholas Reyes-Ramirez, Finance Assistant

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

“..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

How are CFO’s automating invoice scanning processes?

July 20, 2018 / paperlessforsage / Leave a comment

For many year CFO’s and many other Finance Professionals have been trying to automate invoice processing routines across Finance Departments but kept facing the problem of having to spend time on scanning large volumes of invoices, manually typing in the data and then send the invoices to be approved internally. A fastidious and time-consuming process that was blocking the increase in productivity levels across Finance Departments.

SO, WHAT CHANGED IN THE INVOICE SCANNING PROCESS?

Well, for Sage users the changes happened when Sage Developer, PaperLess Europe, introduced PaperLess Document Management software in the UK and Irish markets. PaperLess invoice scanning manages all the paperwork from scanning and adding electronic documents to automatically capture all relevant data with PaperLess OCR Software to processing the invoices in Sage.

PaperLess introduced the latest methodology Capture>Process>Archive to capture data at the start of the document workflow process so that all paper documents can be digitised and handled more efficiently online.

HOW DOES PAPERLESS FOR SAGE WORK?

PaperLess document scanning digitises your paperwork as early as possible in your business processes saving time and money. Businesses can scan paper directly into PaperLess or drag and drop multiple file types from emails and your computer. The PaperLess edit TIF functions enable businesses to merge, split and re-organise documents electronically so working through a batch of paper documents is quick and easy.

After running automatic invoice recognition, businesses can post accounting transactions with the relevant documents attached directly from PaperLess into Sage 50 Accounts, Sage 200c, Sage 200 Standard, Sage 200 Standard Online and Sage 200 Extra Online.

Efficient document scanning software makes better workflow management. When businesses add a document to PaperLess, the document also has a unique number, which means your colleagues can easily locate a document at a later stage by entering this document’s unique number. Businesses can use the Scanning menu to add one or more documents at a time and control the scanner from PaperLess.

Not only document scanning software, PaperLess is also a piece of document storage software. PaperLess stores all your documents, both accounting and business documents, in separate folders in the PaperLess workspace so companies can keep their data secure.

PaperLess document scanning software uses two layers of OCR (Optical Character Recognition) technology to extract the relevant data from your invoices by using Automatic Invoice Recognition. PaperLess handles multiple suppliers with multiple document formats, and also supports XML invoices. Automatic Invoice Recognition saves time and reduces manual errors so workflow management in your organisation is more efficient.

https://player.vimeo.com/video/120782347

HOW ARE THE DOCUMENTS STORED AND HOW CAN I RETRIEVE THEM?

The seamless integration between PaperLess Document Management and Sage means that when posting transactions PaperLess automatically links the documents directly to the relevant transactions in Sage. The documents can be retrieved by doing a lookup directly from within Sage meaning no more time wasted on archiving or looking for documents since they will be available directly from within your Sage accounting package.

Documents can also be viewed from within PaperLess accounting archive, this means that non-Sage users or employees working remotely can also easily access all documents they need.

Lookup of documents and the audit trail of the approval process directly from within Sage… Yes, with PaperLess Document Management you have access to the documents and to the complete audit trail of the approval process directly from within Sage. Know who approved what, on which dates and why certain changes were made by doing a simple look-up from within your Sage accounting package.

WILL I STILL NEED TO SPEND TIME ON HAVING MY INVOICES APPROVED?

The good news is that PaperLess provides you with a secure way to ensure that your purchase invoice approval for Sage can be monitored the way your organisation works. Once the approval process is finished you can make a final confirmation on the transactions and amend any accounting lines in the transaction voucher prior to posting into Sage.

There are many benefits to have invoice approval for Sage function in a PaperLess account management solution that also integrates with Sage. This means that any document which requires approval can be tracked through the approval process or even the entire work flow process. All purchase invoices can be managed and approved for Sage within the PaperLess workspace. More importantly, audit trail is clear for all users’ approvals.