How are CFOs increasing invoice processing speeds and reducing costs?

Businesses have been relying heavily on manual invoice processing. Dealing with paper invoices can be time consuming and can cause many human errors with manual data entry. Some companies are still using the traditional methodology Scan to Archive, which means they only digitise invoices for archiving purpose.

Unfortunately, countless manual errors happen because of the old fashion way of processing paper invoices in an organisation. The latest methodology Capture>Process>Archive has become the most efficient way for invoice processing. PaperLess captures your invoice data by digitising paper invoices at an early stage of the workflow process.

The truth is that efficient invoice processing saves organisations time and money while reducing manual data entry. PaperLess Automatic Invoice Recognition uses two layers of OCR (Optical Character Recognition) technology to extract the relevant data from your invoices into PaperLess, which will then be sent to other colleagues for approval within the same workspace.

Find out more about PaperLess Document Management for Sage

Every businesses deal with a large number invoices on a daily basis, so efficient invoice processing is crucial for running a profitable business. After several months, invoices from previous months may still be pending and without approval. Entering large amount of data from the invoices into your computer can be so tedious that manual mistakes are unavoidable.

For companies that receive many invoices from the same supplier on a regular basis, PaperLess efficient invoice processing creates customised invoice template for a particular supplier. Next time you run automatic invoice recognition on the same supplier, there is no need to edit the accounting lines over and over again.

PaperLess makes invoice processing simple and smart. After invoices have been digitised and edited in PaperLess, businesses can post batches of invoices directly into their existing accounting applications. PaperLess integrates seamlessly with Sage 50c, Sage 200c, Sage 200 Standard Online and Sage 200 Extra Online so the synchronisation of invoice recognition for Sage happens instantly in the background.

https://player.vimeo.com/video/120782347

Why are thousands of Sage users choosing PaperLess?

Well, for companies using Sage 50 and Sage 200 the document management solution introduced by Sage Platinum Developer Partner, PaperLess Europe, is allowing thousands of Sage users to automate invoice scanning and processing routines because of the seamless integration between PaperLess and Sage.

PaperLess is much more than a simple document management solution offering Sage users a seamless integration with their Sage accounting package. This means that when data is extracted it can be instantly posted to Sage and documents get automatically linked to Sage transaction lines, something that only a Sage Platinum Developer Partner like PaperLess Europe can offer.

By bringing together Automatic Invoice Recognition, Online Invoice Approval, Automatic Matching and Closing of Purchase Orders and Full Automation of Emailed Invoices, PaperLess Document Management software has become the preferred choice for Sage 50 Accounts, Sage 200 Business Suite and Sage 200 Extra Online users.

• Automatic Invoice Recognition with all accounting documents automatically posted to your Sage accounting package
• Online Invoice Approval with a powerful set of automation rules based on supplier, project, department or cost unit responsible
• Automatic Matching and Closing of Purchase Orders for Sage 50c, Sage 200c and Sage 200 Extra Online
• Full Automation of emailed invoices with PaperLess Company Inbox

​

WHAT OUR CLIENTS SAY ABOUT PAPERLESS

“PaperLess has brought filing into the 21st century.”

Bénédicte Mermet at Frenger International

“PaperLess is a great system to use as it is a lot faster than approving the pile of paper”

Nicholas Reyes-Ramirez, Finance Assistant

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Why is PaperLess Document Scanning the preferred choice of Sage users?

Well, that’s because PaperLess Document Management software is a solution created by Sage Platinum Developer Partner, PaperLess Europe, that allows Sage users to easily manages all their paperwork from scanning and adding electronic documents to processing them Sage 50 and Sage 200.

https://player.vimeo.com/video/120782347

PaperLess uses the latest methodology Capture>Process>Archive to capture data at the start of the workflow process so that all paper documents can be digitised and handled more efficiently online.

But how does PaperLess Document Management work?

Seamlessly integrated with Sage 50c, Sage 200c, Sage 200 Standard Online and Sage 200 Extra Online, PaperLess Document Management software digitises your paperwork as early as possible in your business processes saving time and money. Businesses can scan paper directly into PaperLess or drag and drop multiple file types from emails and your computer.

Efficient document scanning software makes better workflow management. When businesses add a document to PaperLess, the document also has a unique number, which means your colleagues can easily locate a document at a later stage by entering this document’s unique number. Businesses can use the Scanning menu to add one or more documents at a time and control the scanner from PaperLess.

Not only document scanning software, PaperLess is also a piece of document storage software. PaperLess stores all your documents, both accounting and business documents, in separate folders in the PaperLess workspace so companies can keep their data secure.

What is PaperLess OCR Software for Sage?

PaperLess document scanning software uses two layers of OCR (Optical Character Recognition) technology to extract the relevant data from your invoices by using Automatic Invoice Recognition. PaperLess handles multiple suppliers with multiple document formats, and also supports XML invoices. Automatic Invoice Recognition saves time and reduces manual errors so workflow management in your organisation is more efficient.

After running automatic invoice recognition, businesses can post accounting transactions with the relevant documents attached directly from PaperLess into their existing accounting applications. PaperLess integrates seamlessly with Sage 50 and Sage 200 and many other popular accounting applications. The synchronisation happens instantly in the background. There is no need for companies to give up their accounting applications in order to go paperless. Colleagues can view the accounting transactions stored in the Accounting Archive folder at a later stage.

What about Full Document Management Automation?

Yes, now that is also in reach of Sage users with the new and exclusive PaperLess Company Inbox module. A cutting-edge software solution that allows you to fully automate your Document Management Processes from the moment suppliers or clients send you invoices by email until they are posted into Sage.

Company Inbox is a powerful system that enables Sage 50 and Sage 200 users to automatically process all documents received by email by setting automation rules that are applied as soon as documents are received in Company Inbox email, turning document management into a fully automatic, faster and more reliable process.

WHAT OUR CLIENTS SAY ABOUT PAPERLESS

“PaperLess has brought filing into the 21st century.”

Bénédicte Mermet at Frenger International

“PaperLess is a great system to use as it is a lot faster than approving the pile of paper”

Nicholas Reyes-Ramirez, Finance Assistant

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Don’t just scan Invoices, get all data automatically posted to Sage. How does it work?

CFO’s, Finance Directors and many other finance professionals have realized that the best way to automate document management processes and invoice processing routines is to not only have all documents scanned into digital format as soon as they are received but also to use OCR technology to automatically extract all data from the invoices.

THE QUESTION IS, WHAT TO DO WITH THAT DATA CAPTURED FROM THE INVOICES?

Well, that is why Sage users preferred option is PaperLess Document Management, a powerful document management solution with built-in OCR technology that integrates seamlessly with Sage 50 Accounts, Sage 200c, Sage 200 Standard, Sage 200 Standard Online and Sage 200 Extra Online allowing Sage users to automatically have all their data posted into Sage and also have all their accounting documents directly linked to Sage transaction lines. Document retrieval can then be done via a simple look-up directly from within Sage.

https://player.vimeo.com/video/116341533

HOW DOES PAPERLESS DOCUMENT MANAGEMENT FOR SAGE WORK?

PaperLess scans invoices and enables businesses to process accounting transactions within one workspace. Businesses can scan paper invoices or drag and drop electronic invoices from their emails or computers directly into PaperLess.

After businesses scan invoices, PaperLess uses two layers of sophisticated Optical Character Recognition (OCR) technology to recognise the information on your invoices. Automatic Invoice Recognition extracts the relevant data from your invoices and enables your colleagues to edit accounting information and post transactions from PaperLess directly into Sage.

PaperLess handles multiple suppliers with multiple document formats and also supports XML invoices. PaperLess can run invoice recognition on multiple invoices at the same time, so organisations can save time and reduce manual errors. PaperLess even checks for duplicate transactions when running invoice recognition.

WHY ARE SAGE USERS CHOOSING PAPERLESS TO AUTOMATE DOCUMENT MANAGEMENT PROCESSES?

Well, because with PaperLess Document Management businesses can now scan invoices and manage their complete workflow process online within one workspace so your organisation can save time, increase profit and reduce risk.

PaperLess is designed for easy usability, which means your accounting department can utilise less skilled members of the team and control what these members can do by defining their roles within the user access rights. Higher skilled staff can then spend their valuable time checking the preparation of the accounting vouchers before posting into your accounting application.

There is no need to give up your current accounting application to go PaperLess because PaperLess integrates seamlessly with Sage 50 Accounts, Sage 200c, Sage 200 Standard, Sage 200 Standard Online and Sage 200 Extra Online as synchronisation happens instantly in the background. Invoice recognition for Sage enables businesses to post transactions with the relevant documents into Sage and then view them in PaperLess or in Sage at a later stage. If your business is still looking for an effective invoice scanning solution, PaperLess is a valuable complementary solution for Sage that scans invoices for your organisation more efficiently and securely.

WHAT ABOUT IF I NEED TO ACCESS TO ONLINE INVOICE APPROVAL?

Well, PaperLess as a built-in Online Invoice Approval system that allows you to streamline the document approval process within your company while, at the same time, ensures that you have the complete audit trail of the approval process directly linked to your transactions both in Sage 50 Accounts, Sage 200 Business Suite, Sage 200 Extra Online and Sage 200 Standard Online.

As all other features of PaperLess Document Management software, the document flow is also seamlessly integrated with Sage. With a powerful set of automation tools you can set-up automatic workflows and notifications, meaning that documents can be brought into PaperLess, have their data automatically extracted by PaperLess Automatic Invoice Recognition and then based on the supplier, department, cost unit responsible or department have the documents automatically sent for approval.

PaperLess gives you access to a powerful online document management and approval software that gives you full control over the documents being approved, allowing you to speed-up, for example, the invoice approval process. At the same time, PaperLess Document Approval for Sage 50 Accounts, Sage 200 Business Suite, Sage 200 Extra Online and Sage 200 Standard Online enables you to set approval rules so that you can be in control of what is being approved, the amounts users can approve and also the deadline for approval.

What our clients say about PaperLess

“be able to track our invoices more efficiently and with a cost saving to the business…This saves a lot of time trying to find old invoices in the paper archive”

Andrew Barlow, Management Accountant & Acting Financial Controller.

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

How is Going PaperLess helping CFO’s to be GDPR compliant?

On 25 May 2018, the EU General Data Protection Regulation (GDPR) came into force, reflecting the importance of data protection in our increasingly digital world. In order to comply with the new regulation companies are changing the way data is processed and documents are managed.

For CFO’s, Accountants and many other finance professionals working within accounts departments that had already decided to go PaperLess, becoming GDPR compliant is easier, because they are in control of the personal data they hold and already have the necessary safety guards in place to ensure that documents are kept organized and secure.

Companies that have gone PaperLess have drastically reduced the need to print documents, therefore they reduced the risk of personal data on “paper” being misused and ensured that only those authorised to look at documents are able to do so. Alternatively, the document would be printed and manually moved around or emailed leaving a trail of personal data all over the place.

In order to comply with the new legislation, companies are relying on document management technology to keep track of the data they process ensuring that it is kept safe and that is only accessed by authorized personnel. While doing so they are also implementing automation processes that allow them to reduce time spent on manual data input and keep the information organized and easily accessible to users with the necessary access levels.

How can PaperLess help you increase GDPR compliance levels…

• ENHANCED SECURITY GDPR

In order to help you to become compliant with the new GDPR legislation, PaperLess Document Management gives users an option that will make mandatory for all users to define a password that follow the industry best practices.

By having the enhanced security mode activated you are increasing the security of all data stored within PaperLess. This means that documents can only be accessed by users to whom you have given login credentials, allowing you to keep safe all personal data stored and, at the same time, to know exactly who has access to that data, which are some of the prerequisites to be GDPR compliant.

• PAPERLESS SECURE MODE

PaperLess also has available the Secure Mode to “lock down” who can access documents on file level so that you are sure all data is kept safe at all times. By activating this Mode you are increasing the security levels of all data stored by your company within PaperLess.

• REDUCE THE RISK OF HAVING PERSONAL DATA MISUSED

One of the challenges many companies are facing has to do with the fact that they have thousands of paper documents that can have personal data and it is virtual impossible for them to restrict access to this data. Companies using PaperLess Document Management software have already drastically reduced the need to print documents, therefore reducing the risk of personal data on “paper” being misused and ensuring that only those authorised to look at documents are able to do so.

• KEEPING DOCUMENTS SECURED EVEN DURING THE APPROVAL PROCESS

By processing all documents in a digital manner, you are also ensuring that when you send documents for approval only those involved in “the flow” are aware and have access to the process. This is another way in which PaperLess helps you to become GDPR compliant, since even when documents are sent for approval you still keep the data safe and only accessible by the users involved in the approval process.

• FULL CONTROL OVER DATA ACCESS

PaperLess can also help you to become GDPR compliant even for non-accounting documents. With PaperLess Other Documents you can easily categorise documents and folders, defining who can or cannot see them. If you want to have an overview of what users have access to the different folders, all you need to do is to take a report “List of access control of Other documents archive”

• YES, YOU ARE IN CONTROL OF YOUR DATA…

The document is held centrally by PaperLess on your server, meaning that any personal data contained in the document never moves. The fact of PaperLess storing all data on the customer’s own server removes the risks of online storage, location and related access issues.

As long as you have the necessary security measures in place, this means that you can inform your clients that their data is kept safe with you and that no 3rd parties have access to it.

What our clients say about PaperLess

“be able to track our invoices more efficiently and with a cost saving to the business…This saves a lot of time trying to find old invoices in the paper archive”

Andrew Barlow, Management Accountant & Acting Financial Controller.

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

How are CFO’s increasing invoice processing speeds?

Efficient invoice processing saves organisations time and money while reducing manual data entry and that is why CFO’s, Finance Directors, Accountants and Bookkeepers across UK and Ireland are focusing on automating invoice processing routines to increase productivity levels across the finance team.

For companies using Sage, the preferred option clearly is PaperLess Document Management which offers Automatic Invoice Recognition with  two layers of OCR (Optical Character Recognition) technology to extract the relevant data from invoices into PaperLess, which will then be sent to other colleagues for approval within the same workspace.

Book a Free Online Demo or find our more about PaperLess Document Management for Sage

https://player.vimeo.com/video/120782347

Businesses have been relying heavily on manual invoice processing. Dealing with paper invoices can be time consuming and can cause many human errors with manual data entry. Some companies are still using the traditional methodology Scan to Archive, which means they only digitise invoices for archiving purpose. Unfortunately, countless manual errors happen because of the old fashion way of processing paper invoices in an organisation. The latest methodology Capture>Process>Archive has become the most efficient way for invoice processing. PaperLess captures your invoice data by digitising paper invoices at an early stage of the workflow process.

Every business deals with invoices, so efficient invoice processing is crucial for running a profitable business. After several months, invoices from previous months may still be pending and without approval. Entering large amount of data from the invoices into your computer can be so tedious that manual mistakes are unavoidable.

Book a Free Online Demo or find our more about PaperLess Document Management for Sage

For companies that receive many invoices from the same supplier on a regular basis, PaperLess efficient invoice processing creates customised invoice template for a particular supplier. Next time you run automatic invoice recognition on the same supplier, there is no need to edit the accounting lines over and over again.

PaperLess makes invoice processing simple and smart. After invoices have been digitised and edited in PaperLess, businesses can post batches of invoices directly into their existing accounting applications. PaperLess integrates seamlessly with Sage 50 Accounts, Sage 200c, Sage 200 Standard, Sage 200 Standard Online and Sage 200 Extra Online and many other popular accounting applications, so the synchronisation of invoice recognition for Sage happens instantly in the background.

What about Full Document Management Automation?

Company Inbox is a powerful system that enables Sage 50 and Sage 200 users to automatically process all documents received by email by setting automation rules that are applied as soon as documents are received in Company Inbox email, turning document management into a fully automatic, faster and more reliable process.

What our clients say about PaperLess

“be able to track our invoices more efficiently and with a cost saving to the business…This saves a lot of time trying to find old invoices in the paper archive”

Andrew Barlow, Management Accountant & Acting Financial Controller.

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

2018, the time for Document Management Automation in Accounts

Yes, that right, 2018 marks the year when Sage users for access to Full Document Management Automation, meaning Finance Professionals can now speed-up invoice processing routines and automate document management processes, all this seamless integrated with their Sage accounting package.

So, what did 2018 brought to Sage users:

• Automatic Invoice Recognition with PaperLess OCR Software for Sage
• Automatic Posting of Invoice onto Sage
• Automatic Detection of Duplicate Invoices
• Automatic Matching and Closing of Purchase Orders
• Lookup of Documents directly from within Sage
• Online Invoice Approval, so that you can have the complete audit trail of the approval process directly linked to Sage
• Full Document Management Automation with PaperLess Company Inbox

Take a look at the video to know more or visit PaperLess website

https://player.vimeo.com/video/139237720

Now you can easily know all the new developments for Sage, by taking a look at Sage Additions catalogue which gives you access to a diverse range of solutions which have been designed by members of the Sage Developers’ Programme.

Check out Sage Additions catalogue and see how you can now automate your document management processes with the Sage Developer Solution developed by PaperLess Europe.  PaperLess powerful document management features integrate seamlessly with Sage, allowing you to have all your documents directly linked to your transactions in Sage so that you can easily manage and find all your documents.

Want to know more about how PaperLess Automatic Invoice Recognition for Sage works…

PaperLess invoice scanning software integrates seamlessly with Sage 50 Accounts, Sage 200c, Sage 200 Standard, Sage 200 Standard Online and Sage 200 Extra Online, so businesses can post accounting transactions directly from PaperLess into Sage using the PaperLess invoice recognition for Sage. They can also view the transactions with the relevant documents in Paperless at a later stage.

What our clients say about PaperLess

“be able to track our invoices more efficiently and with a cost saving to the business…This saves a lot of time trying to find old invoices in the paper archive”

Andrew Barlow, Management Accountant & Acting Financial Controller.

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Case Study – 5% Productivity Increase by Going PaperLess

Transparency for all invoices with the ability to check any invoice at any time, with the accounts team no longer having to double check where the invoices are located, together with the fact that the invoice approval process is now fully digital, are among some of the factors that explain at least 5% increase in productivity levels as well as significant time savings across the entire accounts department.

“I have to say I am pleased with PaperLess” – Robert Parker, Micronclean Managing Director

In order to ensure 100% visibility of the status and location of the invoices once received, Micronclean was keen to partner with an innovative company that could offer a solution in line with their culture of innovation. The Document Management solution for Sage 200 created by Sage Developer, PaperLess Europe, proved to be the best choice, with Micronclean experiencing significant time savings right from the start and to “be able to track our invoices more efficiently and with a cost saving to the business” says Andrew Barlow – Management Accountant & Acting Financial Controller.

Take a look at the video to know more about the Document Management Solution implemented by Micronclean

https://player.vimeo.com/video/120782347

The satisfaction levels with the solution implemented are high, with the Acting Financial Controller stating that “we now have complete visibility on the status of the invoices and we are extremely happy with the PaperLess system.” For Christine Cram – Purchase Ledger Controller – the fact of PaperLess software being so “straightforward to use and allowing users to access remotely is a major advantage” together with the fact that “we are now able to produce documents for management and auditors in a more professional manner.”

To know more about Micronclean click here

To know read the full version of the Case Study click here

What our clients say about PaperLess

“be able to track our invoices more efficiently and with a cost saving to the business…This saves a lot of time trying to find old invoices in the paper archive”

Andrew Barlow, Management Accountant & Acting Financial Controller.

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

How one of UK’s leading provider of sterile and non-sterile consumables, Micronclean, increased productivity levels by more than 5% with PaperLess Document Management?

“The efficiency of the purchase ledger function has increased substantially since implementing PaperLess with increased control of documents and audit trails being the biggest advantages.” – Christine Cram – Purchase Ledger Controller

Transparency for all invoices with the ability to check any invoice at any time, with the accounts team no longer having to double check where the invoices are located, together with the fact that the invoice approval process is now fully digital, are among some of the factors that explain at least 5% increase in productivity levels as well as significant time savings across the entire accounts department.

As one of the UK’s leading providers of a range of sterile and non-sterile consumables, Micronclean have over 400 people distributed across three main production sites. Due to the size and geographical dispersion, the company was being unable to maintain visibility of where the invoices were, the status of the approval process and the issues within said invoices.

“I have to say I am pleased with PaperLess” – Robert Parker, Micronclean Managing Director

In order to ensure 100% visibility of the status and location of the invoices once received, Micronclean was keen to partner with an innovative company that could offer a solution in line with their culture of innovation. The Document Management solution for Sage 200 created by Sage Developer, PaperLess Europe, proved to be the best choice, with Micronclean experiencing significant time savings right from the start and to “be able to track our invoices more efficiently and with a cost saving to the business” says Andrew Barlow – Management Accountant & Acting Financial Controller.

With PaperLess Software, Micronclean can now have easy access to all documents and also keep control over the entire document approval process, something particularly important when considering that the company has over 400 employees spread across multiple locations, who with PaperLess can easily and securely exchange, view and approve all documents via the Internet.

The accounts team is now able to easily keep track of documents pending approval and, when needed, take the necessary steps to ensure approval deadlines are met. Retrieval of the audit trail of the entire approval process is easy since all documents, and corresponding approval audit trail, can be easily accessed directly from within Sage 200 or via PaperLess Accounting archive.

The satisfaction levels with the solution implemented are high, with the Acting Financial Controller stating that “we now have complete visibility on the status of the invoices and we are extremely happy with the PaperLess system.” For Christine Cram – Purchase Ledger Controller – the fact of PaperLess software being so “straightforward to use and allowing users to access remotely is a major advantage” together with the fact that “we are now able to produce documents for management and auditors in a more professional manner.”

To know more about Micronclean click here

To know more about PaperLess Document Management click here

What our clients say about PaperLess

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Automatic Invoice Scanning with 80% Less Manual Data Input

PaperLess document management software uses two layers of sophisticated OCR (Optical Character Recognition) technology to recognise the information on your invoices. With Automatic Invoice Recognition, your invoice scanning routines can now be fully automated since all relevant data is extracted from your invoices so that your organisation can save time and reduce manual data entry.

How does PaperLess Invoice Scanning Software for Sage work?

After the invoice recognition extracts the relevant data from invoices to PaperLess, your colleagues can edit accounting information and send accounting transactions to other team members for approval. PaperLess document management system has Document Approval functionality so that your team can approve documents with comments in PaperLess.

PaperLess integrates with Sage 50 Accounts, Sage 200 Business Suite, Sage 200 Extra Online and Sage 200 Standard Online so you can post transactions with the relevant documents directly into your accounting application from PaperLess. Your colleagues will also be to view the transactions at a later stage both in the accounting application and in PaperLess.

Take a look at the video to see how PaperLess Automatic Invoice Recognition for Sage works

https://player.vimeo.com/video/116341533

PaperLess document imaging system saves time and reduces manual errors. Paperless even checks for duplicate transactions when running invoice recognition for better document management. PaperLess also helps your business convert PDF to OCR by using the automatic invoice recognition so manual data entry can be minimised.

Click here to find out all you need to know about this Sage Developer

What our clients say about PaperLess

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Free Webinar – Invoice Processing Automation for Sage

What will you be able to see?

• Automatic Invoice Processing with PaperLess Invoice Recognition
• Online Invoice Approval with PaperLess Automatic Approval Workflows
• Automatic Matching and Closing of Purchase Orders
• Full Automation of Emailed Invoices with PaperLess Company Inbox
• Look-up of documents directly from within Sage accounting lines

Why are Finance Professionals choosing a Sage Developer’s Solution?

Well, that is easy to answer, simply because only a Sage Developer can give Sage users a document management solution that integrates seamlessly with their Sage accounting package. Find out more about the Sage Developer’s Solution created by PaperLess Europe and find out why thousands of Sage users are choosing PaperLess Software to automate their document management processes and speed-up invoice processing routines.

• Click to know more about PaperLess Software
• Click to Attend to the Free Webinar

What our clients say about PaperLess

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com