This Christmas put and end to manual data input with PaperLess Document Management Automation

That’s right, 2017 is the time to change your document management processes and move towards automation. Don’t go through 2017 spending hours on manual data input, with PaperLess OCR Technology you can reduce manual data input by more than 80% while automating your document management processes.

Want to know how it works?

Click here to visit PaperLess Website to know more about this Sage Developer’s solution that integrates seamlessly with Sage 50 Accounts, Sage 200 Business Suite and Sage 200 Extra Online.

PaperLess enables businesses to convert PDF to OCR by using two layers of sophisticated OCR (Optical Character Recognition) technology to extract information from your invoices directly into PaperLess workspace. PaperLess also supports XML invoices.

PaperLess can run invoice recognition on multiple invoices at the same time. Configuration to handle many different invoice formats is easy to manage. Automatic Invoice Recognition saves time and reduces manual data entry so that your office clerks can work more efficiently.

https://player.vimeo.com/video/130187122

Converting PDF to OCR is crucial in the document workflow process because businesses have been relying heavily on the paper document management. With PaperLess, automated invoice processing is simple and smart.

First of all, use Add Document function in PaperLess to drag and drop your PDF documents from emails or computer into the PaperLess workspace. Alternatively, print the document into PaperLess by choosing PaperLess Printer in the option area. Once PDF documents are added, convert PDF to OCR by using PaperLess Automatic Invoice Recognition which takes only few seconds to recognise the relevant data from your invoices.

Converting PDF to OCR is quick and easy at the start of the workflow process. PaperLess integrates with Sage 50 Accounts, Sage 200 Business Suite and Sage 200 Extra Online, and many more accounting applications because synchronisation happens instantly at background.

After documents are converted from PDF to OCR, PaperLess invoice recognition for Sage and other accounting applications allows businesses to post transactions directly to your existing accounting application. All transaction types can be prepared and then posted from PaperLess saving time and increasing efficiency. Documents are available to view in the Accounting Archive instantly without any waiting because PaperLess integrates with many accounting applications such as Sage, Pastel, Microsoft Dynamics NAV, and Mamut.

Additionally, all PaperLess functionality is available in Remote Access. Paperless Remote Access is a convenient function that enables businesses to have access to documents anywhere and anytime. The secure Remote Access via the Internet looks and feels the same as PaperLess workstation. Bandwidth requirement is low as documents are only viewed when needed.

What our clients say about PaperLess

“Compared to any competitor PaperLess is just more value for money.”

Scott Gibson Eventura’s Consultancy Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Document Management with Online Invoice Approval – The best way to automate your Document Management Processes

Businesses are looking for efficient document approval software that saves time and reduces manual data entry. PaperLess document management with online approval function enables businesses to track any document that requires approval by other people through the workflow process.

This means that your colleagues who are involved in the approval process can have access only to the selected documents pending for approval. With PaperLess Document Management software, companies can set up multiple approval flows with one or more people in each thus free those documents trapped in the process by a person who is unable to take action. Responsible colleagues can make comments on the document, and refuse the approval with reasons.

For accounting transactions, once the document approval process is complete the person in charge can make a final check on the transactions, or amend any accounting lines for the document prior to posting into your existing accounting application.

Take a look at the video or Click here to know more about PaperLess Document Approval for Sage 50 Accounts and Sage 200 Business Suite. 

https://player.vimeo.com/video/124496807

In the PaperLess archive, users are able to see the history of the approval process for each document that they have been involved with. There is a comprehensive set of secure accounting user rights which provides different levels of access rights so general business documents can be kept in the Other Document Archive separate from the Accounting Archive. There are 8 user rules in the PaperLess document approval software to control the levels at which users can approve what documents. Businesses can design effective document approval processes as well as maintain the highest levels of security. Colleagues can have access to certain documents with different levels of user rights granted.

Businesses are also able to approve their documents using the PaperLess document approval software wherever and whenever they want. PaperLess Remote Access is a convenient tool that allows businesses to have access to any documents via the Internet securely. The secure Remote Access is encrypted. There will be no delay of document approval even if your colleagues involved in the project are out of the office. All other PaperLess features are available in Remote Access such as automatic invoice recognition and document archiving.

What our clients say about PaperLess

“Compared to any competitor PaperLess is just more value for money.”

Scott Gibson Eventura’s Consultancy Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Invoice Processing Automation – Tips and Tricks for Sage users!

Did you know that, compared to flatbed scanning, batch scanning saves you 1 hour of work for every 100 pages that you need to scan and with Automatic Invoice Recognition you save additional hours of time previously spent on manual data input.

Yes, it is true you have now available Automatic Invoice Recognition for Sage. Take a look at PaperLess videos to find out more tips and tricks to automate your invoice processing routines.

Each day it passes without PaperLess more and more paper piles up on your desk and archives, so it is time to book your free online demo to see how easy it is to automate your document management processes.

From Data Input Automation to having all your documents directly linked to your transactions in Sage, PaperLess allows you to organise all your work, reduce the time spent on manual data input and make the lookup of documents with the correspondent approval audit trail directly from Sage.

What our clients say about PaperLess

“Compared to any competitor PaperLess is just more value for money.”

Scott Gibson Eventura’s Consultancy Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Document Management with OCR Technology for Sage – How does it work?

PaperLess is a powerful document management solution created by Sage Developer, PaperLess Europe, that integrates seamlessly with Sage 50 Accounts, Sage 200 Business Suite and Sage 200 Extra Online. The document management software developer by PaperLess has built-in a powerful OCR software that enables Sage users to reduce time spent on manual data input and to automate their document management processes.

Click here to visit PaperLess Website and take a look at our Product Videos

Automatic Invoice Recognition with associated workflows is core part of PaperLess, a software that integrates seamlessly with your Sage accounting package turning manual data input into a fully automatic and more reliable process, with more than 80% success rate.

Check now this short video that gives you a brief explanation on how PaperLess Automatic Invoice Recognition feature works and how it allows you to automate your data input processes.

https://player.vimeo.com/video/116341533

• Save time and resources on data input while increasing accuracy levels with Automatic Invoice Recognition
• Turn manual data input into a fully automatic and more reliable process, with more than 80% success rate
• Eliminate the need to outsource data input services, saving money and the hassle it represents

What our clients say about PaperLess

“Compared to any competitor PaperLess is just more value for money.”

Scott Gibson Eventura’s Consultancy Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Document Management with Automatic Detection of Duplicate Invoices

Making sure that no duplicate invoices are posted onto Sage is one of the challenges many finance professionals face, especially when dealing with large number of invoices. In order to give answer to this problem that affects many professionals dealing with large volume of invoices, Sage Developer’s PaperLess Europe created a document management software that allows Sage users to manage all their documents in a way that integrates seamlessly with their Sage accounting package.

A powerful document management and invoice processing that even allows Sage users to automatically detect duplicate invoice numbers while automatically extracting data from invoices.

Seamlessly integrated with Sage 50 Accounts, Sage 200 Business Suite and Sage 200 Extra Online, PaperLess software allows you to keep control over all your accounting documents as well as to automatically detect if any duplicate invoices are being processed preventing them to be posted into Sage.

Find out more about PaperLess Document Management for Sage

https://player.vimeo.com/video/194366459

• Automatic Invoice Recognition
• Automatic Posting of Invoice onto Sage
• Automatic Detection of Duplicate Invoices
• Automatic validation of VAT Numbers

What our clients say about PaperLess

“Compared to any competitor PaperLess is just more value for money.”

Scott Gibson Eventura’s Consultancy Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Why are you getting overwhelmed by paper?

Many business’ managers fail to understand the need for PaperLess document management. This is partly because they struggle to get the buy-in from key decision makers, they are confused and overwhelmed by the process, or believe the financial costs of implementing this system will be high.

Yet every year, the numbers of electronic records increase by 20%.

This shows us that despite the above apprehensions, more and more companies are starting to adopt PaperLess document management. Why? Because they are realizing the key benefits of going PaperLess.

With the introduction of Optical Character Recognition (OCR) PaperLess software can easily and automatically convert paper documents such as typewritten or printed text into electronic files, making the transition from paper documents to their electronic file versions less tedious and time consuming.

Want to know more about Document Management Automation? Take a look at the video below or Book your Free Online Demo

https://player.vimeo.com/video/120782347

What our clients say about PaperLess

“Compared to any competitor PaperLess is just more value for money.”

Scott Gibson Eventura’s Consultancy Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Automatic Detection of Duplicate Invoices in Sage! How does it work?

Making sure that no duplicate invoices are posted onto Sage is one of the challenges many finance professionals face, especially when dealing with large number of invoices. Seamlessly integrated with Sage 50 Accounts, Sage 200 Business Suite and Sage 200 Extra Online, PaperLess software allows you to keep control over all your accounting documents as well as to automatically detect if any duplicate invoices are being processed preventing them to be posted into Sage.

Find out more about PaperLess Document Management for Sage

https://player.vimeo.com/video/194366459

• Automatic Invoice Recognition
• Automatic Posting of Invoice onto Sage
• Automatic Detection of Duplicate Invoices
• Automatic validation of VAT Numbers

What our clients say about PaperLess

“Compared to any competitor PaperLess is just more value for money.”

Scott Gibson Eventura’s Consultancy Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Document Management Automation for Sage – How does it work?

Efficient document archiving software helps businesses archive documents electronically saving both time and money for your organisation. PaperLess archives all your electronic documents securely and efficiently by using the secure remote access and powerful search function. PaperLess comprehensive user rights also allow businesses to keep their data safe.

Take a look at the video to see how Document Management Automation for Sage works or Visit PaperLess Website to know more

https://player.vimeo.com/video/130187122

Some businesses today are still storing paper stashes in an old-fashioned way while other companies use the conventional Scan to Archive methodology for archiving. PaperLess is designed to utilise the best features of Capture>Process>Archive to ensure a quicker and higher ROI for your organisation.

Capturing information at the start of a business process allows organisations to manage critical information while reducing manual labour costs such as data entry, sorting, filing, storage and shipping. Capture technology also helps improve the efficiency of core business functions and enhances data quality throughout the organisation.

PaperLess is efficient document archiving software for your business. The PaperLess comprehensive user rights control protects your data and documentation. Both of your accounting and business documents can be archived in the PaperLess Accounting Archive and Other Document Archive separately, providing further security for your accounting records. Each user has access to one or more folders or companies within PaperLess with different levels of user rights granted for each folder or company.

The PaperLess powerful search function enables businesses to quickly find any document in the PaperLess archives with the least amount of data required. Multiple search fields make it easy to locate the transaction or document your business needs.

With PaperLess Remote Access, all PaperLess features are available wherever and whenever you are. Only an internet connection is required. This is a convenient feature that enables businesses to have access to documents outside of the office. The secure Remote Access looks and feels the same as PaperLess workstation, so the PaperLess document archiving software is accessible anywhere you are.

Additionally, PaperLess document archiving software does not only archive documents but also captures data in the beginning of the workflow process. PaperLess captures your documents by using the flexible Add Documents and Automatic Invoice Recognition. PaperLess Add Document function allows businesses to drag and drop documents from emails or local computers directly into the PaperLess workspace. Businesses can also scan all the paper work into PaperLess by using the PaperLess printer. PaperLess automatic invoice recognition extracts all the relevant data from your invoices, so there is no need for manual data entry. PaperLess integrates seamlessly with Sage 50 Accounts, Sage 200 Business Suite and Sage 200 Extra Online, so businesses are able to post invoices directly into their Sage from PaperLess. Synchronisation happens at the background instantly. The smart PaperLess invoice recognition for Sage helps many businesses and accountants to work more efficiently and securely with their clients.

What our clients say about PaperLess

“Compared to any competitor PaperLess is just more value for money.”

Scott Gibson Eventura’s Consultancy Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Document Management for Sage – How does that work?

In this video you can get to know the main challenges companies face when trying to manage their documents in Sage and how Sage Developer, PaperLess Europe, is helping them doing it in a simple, smart and secure way. Take a look at the video below to know all you need about PaperLess Document Management for Sage.

• Automatic Invoice Recognition with PaperLess powerful OCR, reducing the need for manual data input
• Automatic Document Flow based on Supplier, Department, Project or Cost Unit Responsible
• Look-up of documents directly from accounting lines in Sage
• Automatic Matching & Closing of Purchase Orders

Take a look at this 3 minutes video and know more about PaperLess Document Management, a powerful software that integrates seamlessly with Sage 50 Accounts, Sage 200 Business Suite and Sage 200 Extra Online that uses Automatic Invoice Recognition, Automatic Data Input and Document Matching together with Electronic Document Approval and online document exchange and approval to improve the efficiency of accounting systems.

https://player.vimeo.com/video/120782347

Learn more about the most powerful and seamlessly integrated document management solution for Sage 50 Accounts, Sage 200 Business Suite and Sage 200 Extra Online and see how to fully automate your entire Document Management processes.

What our clients say about PaperLess

“Compared to any competitor PaperLess is just more value for money.”

Scott Gibson Eventura’s Consultancy Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Is Document Management Automation the Future?

At PaperLess we believe the answer is yes, the future of successful business lies on the automation of their document management processes allowing companies to increase productivity, profitability and service quality levels. Take a look at the video below to see how companies are automating their document management processes from automatic data capture to automatic workflows.

Finance Professionals, Accountants, Bookkeepers as well as all other Sage users have now the possibility to automate their document management processes with PaperLess Document Management for Sage. Being a Sage Developer PaperLess was able to develop a powerful integration with both Sage 50 Accounts, Sage 200 Business Suite and Sage 200 Extra Online that allows Sage users to reduce the time spent on manual data input by 80% while automating their entire document management processes.

Click to know more about more about PaperLess Document Management for Sage

How does it work?

PaperLess document imaging system uses two layers of sophisticated OCR (Optical Character Recognition) technology to recognise the information on your invoices. With Automatic Invoice Recognition, PaperLess document imaging system extracts the relevant data from your invoices quickly so that your organisation can save time and reduce manual data entry.

https://player.vimeo.com/video/130187122

PaperLess document imaging system handles multiple suppliers and multiple document formats, such as PDF and XML invoices. PaperLess integrates seamlessly with Sage 50 Accounts, Sage 200 Business Suite, Sage 200 Extra Online and many other accounting applications so there is no need to give up your current accounting application. Synchronisation happens instantly in the background. Businesses can run invoice recognition for Sage on multiple invoices at the same time. Configuration to handle many different invoice formats is easily managed.

PaperLess document imaging system saves time and reduces manual errors. Paperless even checks for duplicate transactions when running invoice recognition for better document management. PaperLess also helps your business convert PDF to OCR by using the automatic invoice recognition so manual data entry can be minimised.

After the invoice recognition extracts the relevant data from invoices to PaperLess, your colleagues can edit accounting information and send accounting transactions to other team members for approval. PaperLess document imaging system has Document Approval functionality so that your team can approve documents with comments in PaperLess. PaperLess integrates with your existing accounting application so you can post transactions with the relevant documents directly into your accounting application from PaperLess. Your colleagues will also be to view the transactions at a later stage both in the accounting application and in PaperLess.

Additionally, businesses can also manage their non-accounting documents in the Other Document Archive securely and efficiently. PaperLess document imaging system enables businesses to manage both accounting and other documents in separate archives, so there is no need for companies to compromise their security.

Comprehensive user rights protect your data and documentation so each user can have access to one or more archives in PaperLess with different levels of user rights authorised. Keeping general business documents in the PaperLess Other Documents Archive separate from the PaperLess Accounting Archive provides further security for your accounting records. In one single window in PaperLess you can easily configure all your user rights.

What our clients say about PaperLess

“Compared to any competitor PaperLess is just more value for money.”

Scott Gibson Eventura’s Consultancy Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com